Outlook 2000 in a Nutshell

Organize

Outlook’s Organize feature (Actions → Organize) is similar to Find. It opens a pane above the current view, and acts on the contents of the folder displayed. Instead of finding items, it allows you to organize them in preconfigured ways, using a combination of drop-down lists and text fields. Figure 3-47 shows the Organize pane open for the Inbox.

Figure 3-47. Outlook’s Organize feature, invoked from the Inbox

Depending on the Outlook folder type displayed, two or more option groups are listed at the left of the Organize pane (Using Folders, Using Categories, Using Colors, Using Views, and Junk E-Mail):

Move message

Moves the selected item (or items) to the folder selected in the drop-down list. This is the same MRU (Most Recently Used) list displayed by the Move to Folder command found on the standard toolbar. The New Folder button at the top-right of the pane allows you to create a folder.

Create a rule

The predefined rule created is to move new messages from [the item selected] into [folder list]. The Rules Wizard button opens the Rules Wizard dialog. See Chapter 6 for details on creating and managing Mail rules.

Add [item type]

Assigns the category selected from the drop-down list to the items selected in the view. The list displayed is the user’s Master Category List.

Create a new category

Adds the category entered in the text field to the user’s Master Category List.

Using ...