SharePoint 2010 for Project Management, 2nd Edition

Enabling the Access Request Feature

Use the following steps to enable the access request feature:

1. Access the Site Settings page.

2. In the “Users and Permissions” column, click “Site permissions”.

3. Click the Manage Access Requests button on the Permission Tools ribbon (see Figure 4-6).

   

   Figure 4-6. Access requests

4. Enable the “Allow requests for access” feature, and specify the email address of the site owner (see Figure 4-7).

   

   Figure 4-7. Manage Access Requests page

Dux Quax: What About External Project Stakeholders?

In most situations, your project stakeholders will be comprised of people from within your organization. Typically, this means that it should be easy to add them into your SharePoint site because you are all part of the same Windows environment.

What about people external to your organization, such as contractors or customers? A challenge with giving them access to the PMIS is that they do not have a Windows account in your environment. In many organizations, having the IT/IS department set up a new Windows account for external stakeholders might not be possible due to security reasons. What should you do?

Claims-Based Authentication is a new feature in SharePoint 2010 that allows non-Windows account users to gain access to SharePoint sites. For this to work, your IT/IS department has to enable this capability on the SharePoint server.

Instructions on how to enable Claims-Based Authentication can be found at http://msdn.microsoft.com/en-us/library/ff953202.aspx.