QuickBooks 2011: The Missing Manual

Price Levels

Whether you give your favorite customers price breaks or increase other customers’ charges because they keep asking for “just one more thing,” you can apply discounts and markups when you create invoices. But remembering who gets discounts and what percentage you apply is tough when you have a lot of customers, and it’s bad form to mark up a favorite customer’s prices by mistake.

Say hello to QuickBooks’ Price Level List. When you define price levels and assign them to customers, QuickBooks takes care of adjusting the prices on every invoice you create. You can also apply a price level to specific lines on invoices to mark up or discount individual items.

Creating a Price Level

To create a price level, do the following:

1. If the Price Level preference isn’t already on, turn it on.

   If QuickBooks’ Price Level preference is turned off, you won’t see the Price Level List command in the Lists menu. To turn it on, choose Edit→Preferences→Sales & Customers, and then click the Company Preferences tab. Turn on the “Use price levels” checkbox, and then click OK.

2. Choose Lists→Price Level List.

   The Price Level List window opens.

3. In the Price Level List window, press Ctrl+N or click Price Level→New.

   The New Price Level dialog box, shown in Figure 6-3, opens.

4. In the Price Level Name box, type a name for the level.

   If you have a fixed set of discounts, you might name the various levels by the percentage, like Discount 10 and Discount 20, for example. An alternative ...