Office 2008 for Macintosh: The Missing Manual

Address Book

Even if you’re still living under the delusion that Entourage is only good for email, you can benefit from its built-in Rolodex function that saves all your email addresses and also full contact information, such as name, address, phone number, and photo.

But make no mistake: The names and accompanying information don’t just stay locked away in storage. No, they’re a hardworking lot that often offer their services as you work in Office’s other programs. For example, once your Address Book contains a few names, Entourage offers to automatically complete addresses as you start typing in the To field of email messages. It can also fetch the phone numbers of people you’re inviting to events that you schedule in Entourage’s calendar. You can also easily include address book information in Word, Excel, or PowerPoint. You can also assign your contacts to Entourage projects (see Chapter 11). From then on, when you open up the Project Palette anywhere in Office, you’ll see all the contacts that have anything to do with the project listed there.

The Address Book isn’t a separate program that you double-click when you want to look up something; it’s just one module of Entourage. You view it by clicking the Address Book icon in the upper left of Entourage’s main window, by choosing View → Go To → Address Book, by pressing ⌘-2 (and probably in dozens of other ways).

A Tour of Address Book World

The Address Book interface (Figure 10-27) parallels Entourage’s Mail view, which shows a ...