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Introduction to Delegation Skills

Become a better manager and get more done

Susan Schoenfeld

Delegating is one of the most important management skills you can establish, but most managers don’t delegate well. Learning to delegate effectively saves you time, develops your people, grooms a successor and motivates your team. Whether you are leading a team on a project or the boss, it falls to you to ensure the right work gets done, Without appropriate delegation, your team will become inefficient and demoralized.

In this training you will learn when it is appropriate to delegate, what to delegate, to whom to delegate, and how to delegate. This training will cover the steps to proper delegation and discuss some of the problems that result in not delegating correctly.

What you'll learn-and how you can apply it

By the end of this live online course, you’ll understand:

  • Why it is important to delegate work
  • The importance of knowing who to delegate work to considering work style, ability, goals and future in the organization
  • The need to trust other team members to effectively do work

And you’ll be able to:

  • Describe the steps involved in delegating work
  • Explain the types of tasks that should be delegated
  • List the things to consider before you delegate

This training course is for you because...

  • You are a new manager or supervisor with a background in your field but little management experience and you know that delegation is an important leadership skill to develop.
  • You are a manager or supervisor and you want to develop the members of your team and groom a successor and delegation is a good way to accomplish your goals.
  • You are a manager or supervisor and you are feeling overwhelmed and stressed. You know that you should be delegating more work but you are not sure how to go about doing that.
  • You manage projects and interact with others to achieve a single goal.

Prerequisites

  • Experience being a manager or supervisor helpful

Materials or downloads required in advance of the course:

  • Fill out the questionnaire on “How Well Do you Delegate?” for your own self-evaluation purposes link to questionnaire TBA) .

Assignments prior to the live scheduled meetings online:

About your instructor

  • Susan Schoenfeld, MA, has more than 20 years of corporate experience, particularly in the legal arena. She currently works with the Leaders Institute providing team building programs for corporations. Susan has worked at Baker & McKenzie as a professional development and performance management consultant where she was responsible for attorney reviews and the creation of professional development plans. Prior to that, she spent more than 11 years as Professional Development Director at Foley & Lardner LLP. Susan has taught courses at several universities. She has provided customized coaching, seminars, strategic planning and motivational speaking services to individuals, businesses, and community groups statewide. She is a certified DISC instructor and she has taught several different series of management skills workshops to law firm administrators.

Schedule

The timeframes are only estimates and may vary according to how the class is progressing

Introduction

  • Lecture (15 minutes): Explanation of why good managers should delegate so participants understand the importance of this skill. We’ll review why people are reluctant to delegate and why their concerns need to be overcome to have a successful project. The causes of ineffective delegation will be reviewed.
  • Exercise (5 minutes): Think about and write down 10 tasks that you did at work on Monday. Check all of the tasks that you think had to be done by you. We will refer back to your list throughout the workshop to see if any changes should be made
  • Lecture (5 minutes) I will read a scenario about a manager who refused to delegate and gave all kinds of reasons why to his manager. We will examine possible solutions to this situation.
  • Exercise (5 minutes): Recall a time when a boss delegated a task to you that proved to be a negative experience and why.
  • Q&A

  • Lecture (10 minutes): Explanation of when it is appropriate to delegate and what types of tasks

  • should be delegated
  • Exercise (5 minutes): On a PowerPoint slide is a series of questions to answer which help define what types of tasks should be delegated. After reviewing this slide you should be able to re-examine the different tasks that you do and which of them might be delegated to others.
  • Lecture (10 minutes): Delegating tasks to the wrong person for the wrong reason can produce a negative result. To avoid this problem, we will look at how to choose the best person to delegate work to considering the following objectives: direct results, development, evaluation, understanding capabilities, and working style.
  • Exercise: (10 minutes) On a PowerPoint slide and in a PDF, is a list of tasks and the possible employees you might want to assign the task to. You will be given a description of the working style of each of the employees to determine the best person for the job.
  • Q&A

  • Lecture (10 minutes): Explanation of what needs to be considered before you delegate a task and the things you must do with your team and the person you are delegating to so that everyone knows who is accountable, deadlines are met, and the individual you are delegating to has everything needed to accomplish the task.

  • Exercise (10 minutes): I will read a short scenario about a manager who delegated an assignment and the participants will identify all of the things that were not done correctly and what should have been done instead, as a review of what we discussed earlier.
  • Wrap-up (5 minutes) Review of key points
  • Q&A