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Word 2016 In Depth

Book Description

Word 2016 In Depth is the beyond-the-basics, beneath-the-surface guide for every serious Word user who wants to get more done in less time. Word expert Faithe Wempen provides specific, tested, proven solutions to the problems experienced Word users run into every day: challenges other books ignore or oversimplify.

Wempen thoroughly explores Word 2016's most popular and powerful features. She especially focuses on the tools users can exploit to efficiently perform complex tasks such as creating long research projects, producing detailed and colorful desktop publishing documents, and successfully executing group collaboration projects.

As with all In Depth books, Word 2016 In Depth presents comprehensive coverage, breakthrough techniques, exclusive shortcuts, quick access to information, troubleshooting help for tough problems, and real-world examples with nothing glossed over or left out.

Table of Contents

  1. About This E-Book
  2. Title Page
  3. Copyright Page
  4. Contents at a Glance
  5. Contents
  6. About the Author
  7. Dedication
  8. Acknowledgments
  9. Tell Us What You Think!
  10. Reader Services
  11. Introduction
    1. How This Book is Organized
      1. Part I: Working with Text
      2. Part II: Formatting a Document
      3. Part III: Tables and Graphics
      4. Part IV: Collecting and Managing Data
      5. Part V: Working with Long Documents
      6. Part VI: Collaboration and Online Sharing
      7. Part VII: Customizing and Extending Word
      8. Part VIII: Appendixes
    2. Conventions Used in This Book
  12. I: Working with Text
    1. 1. Creating and Saving Documents
      1. Understanding the Word Interface
        1. Tabs and the Ribbon
        2. Backstage View
        3. The Mini Toolbar
        4. Galleries, Dialog Boxes, and Panes
      2. Working with Views
        1. Switching Document Views
        2. Showing or Hiding Onscreen Elements
        3. Changing the Zoom
        4. Displaying Multiple Documents and Windows
      3. Using the Help System
      4. Starting a New Document
        1. Creating a Blank Document
        2. Creating a Document Based on a Microsoft Template
        3. Creating a Document Based on a Personal Template
      5. Saving a Document
        1. Choosing a Save Location
        2. Managing the Quick Access List (or Favorites List)
        3. Selecting an Appropriate File Format
        4. Saving in Web Format
      6. Opening a Document
        1. Opening a Recently Used Document
        2. Opening a Document with the Open Dialog Box
        3. Changing the File List View in the Open Dialog Box
        4. Opening Other File Types
        5. Opening Files in Special Modes
        6. Making a Document Read-Only
      7. Working with File Properties
        1. Defining Custom Properties
        2. Automatically Updating Custom Properties
      8. Setting File-Handling Preferences
        1. Returning to the Word 2010 Style of Saving and Opening
        2. Setting the Default Save Location and File Type
        3. Setting an AutoRecover Interval
    2. 2. Typing and Editing Text
      1. Text Entry and Editing Basics
        1. Switching Between Insert and Overtype Modes
        2. Undoing, Redoing, and Repeating
      2. Inserting Symbols and Special Characters
      3. Moving Around in a Document
        1. Scrolling
        2. Moving the Insertion Point with Click and Type
        3. Navigating with Keyboard Shortcuts
      4. Selecting Text and Other Objects
      5. Moving and Copying Text and Objects
        1. Moving or Copying Text with Drag-and-Drop
        2. Using Cut, Copy, and Paste
        3. Keeping or Discarding Formatting When Pasting
        4. Pasting with Paste Special
        5. Using the Office Clipboard
      6. Locating Specific Content
        1. Finding and Replacing
        2. Using Go To
        3. Displaying a Document Map
        4. Displaying Page Thumbnails
      7. Evaluating Readability
      8. Viewing Word Count
      9. Controlling Hyphenation
        1. Enabling or Disabling Automatic Hyphenation
        2. Turning Off Automatic Hyphenation for Specific Text
        3. Hyphenating a Document Manually
      10. Inserting Dummy Text
      11. Working with Building Blocks
        1. Creating a Building Block
        2. Inserting a Building Block
        3. Deleting Building Blocks
        4. Changing a Building Block’s Properties
    3. 3. Correcting and Printing Documents
      1. Correcting Spelling and Grammatical Errors
        1. Checking the Spelling of an Individual Word
        2. Fixing Individual Grammatical Errors
        3. Performing an Interactive Spelling and Grammar Check
        4. Finding Proofing Errors
      2. Customizing Spelling and Grammar Options
        1. Customizing Grammar Rules
        2. Managing the Spelling Dictionaries
        3. Checking Spelling and Grammar in Multiple Languages
      3. Automating Corrections with AutoCorrect
        1. Rejecting an Automatic Correction
        2. Setting AutoCorrect Options
        3. Changing or Removing an AutoCorrect Entry
        4. Adding a Plain Text AutoCorrect Entry
        5. Adding a Formatted or Graphical AutoCorrect Entry
        6. Configuring Math AutoCorrect
      4. Working with Actions
        1. Performing an Action
        2. Configuring Action Settings
      5. Using Research Tools
        1. Checking a Word’s Definition with a Dictionary
        2. Finding Words with a Thesaurus
        3. Translating Text into Other Languages
        4. Looking Up Information at a Research Site
        5. Customizing and Extending the Research Tools
      6. Printing a Document
        1. Printing Quickly with Default Settings
        2. Printing the Current Document
        3. Using Print Preview
        4. Setting Print Options for Word Documents
        5. Setting Options for a Certain Printer
        6. Storing Different Properties for a Single Printer
      7. Printing Iron-On Transfers
      8. Managing a Print Queue
      9. Faxing Documents
        1. Faxing a Document with a Fax Modem
        2. Faxing with Windows
  13. II: Formatting a Document
    1. 4. Applying Character Formatting
      1. Understanding How Fonts Are Applied
      2. Changing the Text Font and Size
        1. Setting the Default Font
        2. More About Font Types
        3. Adding More Fonts to Your System
        4. Embedding and Substituting Fonts
      3. Changing Font Color and Style
        1. Changing Font Color
        2. Bold and Italic: Applying Font Styles
        3. Underlining Text
        4. Applying Font Effects and Text Effects
      4. Changing Text Case
      5. Highlighting Text
      6. Adjusting Character Spacing and Typography
      7. Creating a Drop Cap
      8. Clearing Formatting
      9. Copying Formatting with Format Painter
      10. Revealing and Comparing Formatting
      11. Using AutoFormat
        1. Setting AutoFormat As You Type Options
        2. Formatting a Document with AutoFormat
    2. 5. Formatting Paragraphs and Lists
      1. How Word Handles Paragraphs
      2. Setting Line Spacing
        1. Choosing a Line Spacing Multiplier
        2. Setting a Precise Line Spacing Value
        3. Setting Spacing Before or After a Paragraph
      3. Indenting Paragraphs
        1. Setting Precise Indent Values
        2. Quick Indenting with Buttons and Shortcuts
        3. Visually Indenting with the Ruler
      4. Working with Tab Stops
        1. Types of Tab Stops
        2. Placing and Removing Tab Stops on the Ruler
        3. Defining Tab Stops with the Tabs Dialog Box
        4. Changing the Default Tab Stop Interval
        5. Converting a Tabbed List to a Table
        6. Copying Tab Stop Settings Between Paragraphs
      5. Setting Paragraph Alignment
      6. Creating Numbered and Bulleted Lists
        1. Typing a Quick Numbered or Bulleted List
        2. Creating Lists with AutoFormat As You Type
        3. Restarting or Continuing List Numbering
        4. Starting a List at a Certain Number
        5. Changing the Number Format
        6. Changing the Bullet Character
        7. Changing the List Level
        8. Adjusting Bullet or Number Spacing and Indents
      7. Applying Paragraph Borders
        1. Applying and Removing Borders
        2. Formatting Borders
      8. Applying Paragraph Shading
      9. Preventing Paragraphs from Breaking
    3. 6. Creating and Applying Styles and Themes
      1. Understanding Styles
        1. Methods of Applying Styles
        2. Methods of Creating and Modifying Styles
      2. Working with the Style Gallery
      3. Changing the Style Set
      4. Using the Styles Pane
      5. Using the Apply Styles Pane
      6. Customizing the Styles Pane
      7. Clearing Styles and Formatting
      8. Viewing the Style Area
      9. Creating and Deleting Styles
        1. Style Naming and Alternate Names
        2. Creating a New Style by Example
        3. Creating a New Style by Definition
        4. Applying a Keyboard Shortcut to a Style
        5. Deleting a Style
      10. Modifying Styles
        1. Updating a Style Automatically
        2. Updating a Style to Match a Selection
        3. Modifying a Style Definition
        4. Redefining the Normal (Default) Style
        5. Renaming Styles
        6. Working with Cascading Styles
        7. Modifying the Styles in the Current Template
        8. Modifying Styles in the Manage Styles Dialog Box
      11. Sorting the Styles List
      12. Filtering the Styles List
      13. Copying Styles Between Documents
      14. Working with Themes
        1. Applying a Theme
        2. Resetting to the Template Theme
        3. Creating New Themes
        4. Applying a Color Scheme
        5. Creating a New Color Scheme
        6. Editing an Existing Color Scheme
        7. Applying a Font Scheme
        8. Creating a New Font Scheme
        9. Applying an Effect Scheme
        10. Changing the Default Theme Settings
    4. 7. Formatting Documents and Sections
      1. Working with Section Breaks
        1. Inserting a Section Break
        2. Deleting a Section Break
        3. Changing a Section Break’s Type
      2. Changing Page Margins
        1. Selecting a Margin Preset
        2. Entering Precise Margin Values
        3. Setting Up Gutters and Book Folds
      3. Setting Page Orientation
      4. Setting Paper Size
      5. Setting Vertical Alignment
      6. Using Line Numbering
      7. Inserting Page Breaks
      8. Inserting Cover Pages
        1. Saving Content as a New Cover Page
      9. Creating Headers and Footers
        1. Understanding the Header and Footer Areas
        2. Inserting a Header or Footer Building Block
        3. Understanding Header/Footer Field Codes
        4. Deleting a Field Code
        5. Adding and Formatting a Page-Numbering Code
        6. Setting the Format for a Page-Numbering Code
        7. Inserting a Date or Time Code
        8. Inserting a Document Property
        9. Adjusting Header and Footer Positioning
        10. Inserting a Picture in a Header or Footer
        11. Working with Multiple Headers/Footers
      10. Repeating Elements on Every Page
      11. Applying a Page Watermark
        1. Inserting a Built-In Watermark
        2. Inserting a Custom Text Watermark
        3. Creating a Picture Watermark
      12. Working with Multiple Columns
        1. Applying a Column Preset
        2. Creating Manual Column Breaks
        3. Applying Custom Column Settings
        4. Using Different Column Settings for Selected Text
      13. Applying a Page Background
      14. Using Page Borders
    5. 8. Working with Templates and Nonstandard Layouts
      1. About Templates
        1. Types of Template Files
        2. Determining What Template a Document Is Using
      2. Starting a New Document Based on a Template
        1. Using a Microsoft Template
        2. Using a Personal or Custom Template
        3. Saving an Existing Document as a Template
      3. Modifying Templates
        1. Understanding Template Storage Locations
        2. Opening a Template for Editing
        3. Storing and Accessing Workgroup Templates
        4. Modifying a Template by Modifying the Current Document
        5. Protecting Templates
      4. Creating Your Own Templates
      5. Changing a Document’s Template
        1. Applying Global Templates
        2. Enabling Global Templates at Startup
        3. Preventing a Template from Loading at Startup
        4. Automatically Changing the Template of All Documents Opened
        5. Troubleshooting Problems with Normal.dotm
      6. Creating Text Box Layouts
        1. Inserting a Text Box
        2. Moving and Resizing a Text Box
        3. Applying and Removing Text Box Borders and Fills
        4. Changing the Text Box Shape
        5. Setting Text Box Margins and Vertical Alignment
        6. Wrapping Text Around a Text Box
        7. Linking Text Boxes
        8. Breaking the Link
        9. Changing the Text Direction
        10. Tips for Creating Text Box Layouts
      7. Working with Frames
      8. Creating Banners
      9. Addressing Envelopes
        1. Adding an Envelope to a Letter
        2. Setting the Envelope Size
        3. Changing the Address Position
        4. Changing the Envelope Font
        5. Printing an Envelope
        6. Controlling How Envelopes Feed into Your Printer
        7. Storing and Retrieving Addresses
        8. Adding Graphics to an Envelope
        9. Using E-Postage with Word
      10. Creating Labels
        1. Printing a Full Page of the Same Label
        2. Printing a Single Label
        3. Creating a Custom Label Specification
        4. Fine-Tuning the Label Appearance
      11. Creating Folded Note Cards
        1. Using Card Templates
        2. Specifying the Paper Size and Type
        3. Creating Upside-Down Text
  14. III: Tables and Graphics
    1. 9. Creating and Formatting Tables
      1. Creating a Table
        1. Inserting a Table from the Table Menu
        2. Inserting a Table via the Insert Table Dialog Box
        3. Drawing a Table
      2. Entering Data in a Table
      3. Editing a Table
        1. Selecting Cells
        2. Selecting Rows, Columns, or Tables
        3. Inserting Rows, Columns, or Cells
        4. Deleting Rows, Columns, or Cells
        5. Deleting an Entire Table
        6. Moving and Copying Rows and Columns
        7. Merging and Splitting Cells
        8. Splitting a Table
        9. Creating a Nested Table
      4. Sizing a Table
        1. Changing the AutoFit Setting
        2. Resizing by Dragging
        3. Specifying an Exact Size
        4. Distributing Column Widths Evenly
        5. Resizing the Entire Table
      5. Formatting a Table
        1. Applying Table Styles
        2. Setting the Default Table Style
        3. Creating or Modifying Table Styles
        4. Changing the Cell Background Color
        5. Working with Cell Borders
        6. Setting Cell Margins
        7. Setting Overall Internal Margins for the Table
        8. Setting Internal Margins for an Individual Cell
        9. Setting Text Alignment Within a Cell
        10. Changing Text Direction
        11. Repeating Headings on Each Page
        12. Preventing a Row from Breaking Across Pages
      6. Orienting the Table on the Page
        1. Setting Table Alignment
        2. Setting Table Text Wrap
      7. Creating a Table Caption
      8. Sorting Tabular Data
      9. Performing Math Calculations in a Table
        1. Setting the Order of Operations
        2. Referencing Values Outside the Table
      10. Getting Data Into or Out of Tabular Format
        1. Converting Text to a Table
        2. Converting a Table to Regular Text
        3. Pasting Tables from Other Office Applications
        4. Embedding Excel Worksheets as Tables
    2. 10. Working with Pictures and Videos
      1. Understanding Digital Photography
        1. Understanding Color Models
        2. Understanding Color Depth
        3. Understanding File Formats
        4. Understanding Image Resolution
      2. Inserting Pictures
        1. Inserting a Picture from a File
        2. Inserting a Picture from Your OneDrive
        3. Inserting a Picture from a Bing Search
        4. Capturing and Inserting Screenshots
      3. Setting Text Wrap
      4. Setting Picture Position
        1. Manually Positioning a Picture
        2. Working with Anchors
        3. Changing a Picture’s Anchor Point
        4. Locking an Anchor
        5. Choosing a Position Preset
        6. Specifying a Custom Position
      5. Resizing Pictures
      6. Cropping Pictures
      7. Compressing Pictures
      8. Setting the Brightness, Contrast, and Color Mode
        1. Adjusting Brightness and Contrast
        2. Sharpening or Softening a Picture
        3. Changing the Color Mode
        4. Setting a Transparent Color
        5. Removing a Picture Background
        6. Applying Artistic Effects
      9. Applying Picture Styles and Effects
        1. Applying a Picture Style
        2. Applying a Picture Preset
        3. Applying a Shadow Effect
        4. Applying Reflection
        5. Applying Glow
        6. Applying Soft Edges
        7. Applying a Beveled Edge and Other 3-D Formatting
        8. Rotating a Picture
        9. Applying a Picture Border
        10. Applying Picture Layouts (SmartArt)
      10. Using Figure Captions
      11. Adding Alt Text Descriptions
      12. Inserting Videos and Interactive Content
        1. Inserting a Video from an Online Source
        2. Inserting Video Clips from Your Own Files
    3. 11. Working with Drawings and WordArt
      1. Understanding Vector Graphics
      2. Drawing Lines and Shapes
        1. Drawing a Shape
        2. Drawing a Straight or Curved Line
        3. Drawing a Freeform Polygon
        4. Working with the Drawing Canvas
      3. Adding Text to a Shape
      4. Modifying Drawn Objects
        1. Modifying a Straight Line
        2. Adding and Removing Arrow Heads
        3. Modifying an Elbow or Curved Connector
        4. Modifying Curves and Scribbles
        5. Modifying Shapes
        6. Rotating and Flipping Objects
      5. Sizing and Positioning Objects
        1. Sizing Objects
        2. Setting Position and Text Wrapping
        3. Anchoring Lines to Shapes
        4. Layering Objects and Text
        5. Grouping Shapes
        6. Aligning and Distributing Objects
      6. Formatting Drawn Objects
        1. Applying Shape Styles
        2. Formatting Borders
        3. Applying Solid Fills
        4. Applying a Picture Fill
        5. Cropping a Picture to a Shape
        6. Applying a Gradient Fill
        7. Applying a Texture Fill
        8. Applying a Pattern Fill
        9. Applying Shadows
        10. Applying 3-D Effects
      7. Creating and Modifying WordArt
        1. Editing and Formatting WordArt Text
        2. Changing WordArt Text Wrap
        3. Transforming the WordArt Shape
        4. Changing the Fill and Outline
        5. Creating Vertical WordArt
        6. Setting WordArt Alignment
      8. Working with Clip Art
        1. Applying Clip Art Background Fill
        2. Editing Clip Art in Word
    4. 12. Working with Charts
      1. Understanding the Parts of a Chart
      2. Creating a New Chart
        1. Creating a Chart in a Word Document
        2. Creating a Legacy Chart
      3. Working with Chart Templates
        1. Creating a Chart Template
        2. Starting a New Chart Based on a User Template
        3. Managing Stored Chart Templates
      4. Modifying Chart Data
        1. Editing the Data
        2. Changing the Charted Data Range
        3. Switching Between Rows and Columns
      5. Controlling How the Chart and Document Interact
        1. Setting Text Wrapping
        2. Positioning a Chart
      6. Changing the Chart Type
      7. Creating a Combination Chart
      8. Working with Chart Elements
        1. Applying a Quick Layout
        2. Adding a Chart Title
        3. Working with Legends
        4. Using Data Labels
        5. Applying Axis Titles
        6. Modifying Axis Properties
        7. Using Gridlines
        8. Adding Trendlines
        9. Adding Error Bars
        10. Adding Up/Down Bars
        11. Adding and Formatting a Data Table
      9. Applying Chart Styles and Colors
      10. Formatting Individual Chart Elements
        1. Selecting Chart Elements
        2. Clearing Manually Applied Formatting
        3. Applying a Shape Style
        4. Applying Shape Outlines and Fills
        5. Applying Shape Effects
        6. Applying Shadow Effects
        7. Applying Reflection Effects
        8. Applying Glow Effects
        9. Applying Soft Edge Effects
        10. Applying Bevel Effects
        11. Changing the Shape of a Series
        12. Adjusting Data Spacing
      11. Formatting Chart Text
        1. Changing the Font, Size, and Text Attributes
        2. Applying a WordArt Style
    5. 13. Working with SmartArt and Math Formulas
      1. Types of SmartArt
      2. Inserting a SmartArt Diagram
      3. Changing the Diagram’s Layout
        1. Choosing a Different Layout
        2. Changing the Flow Direction
        3. Adding Shapes
        4. Removing Shapes
        5. Promoting or Demoting a Shape
        6. Adding Bulleted Lists
        7. Positioning Organization Chart Branches
      4. Working with Diagram Text
        1. Adding and Editing Text
        2. Formatting Diagram Text
        3. Changing the Font by Applying a Font Set
        4. Changing the Font, Size, and Text Attributes Manually
        5. Applying WordArt Styles to Text
        6. Using the Text Pane
        7. Setting Text Positioning Within a Shape
      5. Formatting a Diagram
        1. Applying SmartArt Styles
        2. Changing the Theme Effects for the Entire Document
        3. Changing Diagram Colors
        4. Formatting an Individual Shape
        5. Applying a Shape Style
        6. Applying Shape Outlines, Fills, and Effects
        7. Changing the Shape Geometry
        8. Sizing, Positioning, and Rotating a Shape
      6. Controlling Diagram Size and Positioning
        1. Resizing a Diagram
        2. Positioning a Diagram
      7. Creating Math Formulas with the Equation Editor
        1. Inserting a Preset Equation
        2. Creating a New Blank Equation Object
        3. Creating a Basic Equation
        4. Inserting and Filling Structures
        5. Setting Equation Layout and Display Options
        6. Formatting an Equation
        7. Switching Between Inline and Display Mode
        8. Saving an Equation to the Equation Gallery
  15. IV: Collecting and Managing Data
    1. 14. Performing Mail and Data Merges
      1. Understanding Mail Merges
      2. Performing a Letter Merge with the Mail Merge Wizard
      3. Selecting a Main Document Type
        1. Setting Envelope Options
        2. Setting Label Options
      4. Selecting a Data Source
        1. Choosing an Outlook Contact List as a Data Source
        2. Choosing an Existing Data Source
        3. Choosing an Excel Data Source
        4. Choosing a Word Data Source
        5. Choosing a Delimited Text Data Source
        6. Setting Up an Oracle or SQL Database as a Data Source
        7. Using an ODBC Data Source
        8. Creating a New Data Source in Word
        9. Customizing Fields
        10. Editing the Data Source
      5. Preparing the Main Document
      6. Inserting Merge Fields
        1. Inserting Single Fields
        2. Inserting Address Blocks
        3. Inserting Greeting Lines
        4. Setting Up Fields on Labels
        5. Setting Up Fields in Directories
      7. Filtering and Sorting the Data
        1. Excluding Individual Records
        2. Applying a Filter
        3. Sorting the Records
        4. Finding a Recipient
        5. Finding Duplicate Entries
        6. Validating Addresses
      8. Previewing and Printing the Merge
        1. Checking for Errors
        2. Merging to a New Document
        3. Merging to a Printer
        4. Merging to Email
      9. Creating Custom Merges with Word Fields
        1. Collecting Information with a Fill-In Field
        2. Collecting and Storing Information with an Ask Field
        3. Setting Up Conditions with an If...Then...Else Field
        4. Using a Field to Set Bookmark Text
        5. Assigning Numbers to Merge Records
        6. Advancing to the Next Record (or Not)
    2. 15. Copying, Linking, and Embedding Data
      1. Working with Hyperlinks
        1. Automatically Creating Hyperlinks by Typing
        2. Turning Off Automatic Hyperlink Creation
        3. Following a Hyperlink
        4. Creating a Text Hyperlink
        5. Adding a Hyperlink to an Image
        6. Creating an Email Hyperlink
        7. Creating and Hyperlinking to a New Document
        8. Editing a Hyperlink
        9. Removing a Hyperlink
        10. Changing Hyperlink Underlining and Color
      2. Working with Bookmarks
        1. Creating a Bookmark
        2. Jumping to a Bookmark
        3. Inserting a Hyperlink to a Bookmark
        4. Inserting a Cross-Reference to a Bookmark
      3. Embedding Data
        1. Embedding an Entire Existing File
        2. Embedding a Data Selection
        3. Embedding a New Object
      4. Linking to Data in Other Files
        1. Linking to an Entire File
        2. Linking to a Portion of a File
        3. Managing Link Update Settings
        4. Manually Updating a Link
        5. Changing the Linked File’s Location or Range
        6. Breaking a Link
      5. Inserting Content with IncludeText and IncludePicture
        1. Inserting Text with {IncludeText}
        2. Creating an {IncludeText} Field with Insert Text from File
        3. Creating an {IncludeText} Field by Inserting a Field Code
        4. Updating an {IncludeText} Field
        5. Inserting a Picture with {IncludePicture}
        6. Creating an {IncludePicture} Field with Insert Picture
        7. Creating an {IncludePicture} Field by Inserting a Field Code
    3. 16. Working with Fields and Forms
      1. How Word Uses Fields
      2. Inserting Fields
        1. Specifying Field Properties and Options
        2. Manually Typing Field Codes
        3. Toggling Between Data and Field Code Views
        4. Editing Field Code Strings
        5. Nesting Fields
      3. Selecting the Right Field
        1. Date and Time Fields
        2. Document Information Fields
        3. User Information Fields
        4. Numbering Fields
        5. Equations and Formulas Fields
        6. Index and Tables Fields
        7. Links and References Fields
        8. Document Automation Fields
        9. Mail Merge Fields
      4. Updating and Editing Fields
        1. Updating a Field
        2. Locking Fields Against Updates
        3. Updating Fields for Printing
        4. Finding and Moving Between Fields
        5. Converting Fields to Plain Text
      5. Formatting Fields
        1. Preventing the Formatting from Changing
        2. Specifying Font Formatting for a Field
        3. Specifying a Numbering Type
        4. Constructing a Custom Numeric Format
        5. Constructing a Custom Date or Time Format
      6. Understanding Forms
        1. Designing a Form
        2. Saving a Form as a Template
        3. Differentiating Between Content Controls and Legacy Fields
        4. Displaying the Developer Tab
      7. Creating a Form with Content Controls
        1. Inserting a Content Control
        2. Configuring a Control
        3. Settings Common to All Control Types
        4. Style Options
        5. Multiparagraph Text Options
        6. List Options
        7. Date Options
        8. Check Box Options
        9. Building Block Options
        10. Editing Placeholder Text
      8. Creating a Form with Legacy Form Fields
        1. Inserting a Legacy Field
        2. Configuring Legacy Text Field Options
        3. Inserting the Current Date or Time
        4. Setting Up a Calculation in a Legacy Field
        5. Configuring Legacy Check Box Options
        6. Configuring Legacy List Options
        7. Setting a Macro to Run on Entry or Exit for a Legacy Field
        8. Enabling or Disabling a Legacy Field
        9. Assigning a Bookmark to a Legacy Field
        10. Adding Help Text for a Legacy Field
      9. Protecting a Form
      10. Filling Out a Form
        1. Filling Out a Form with Content Controls
        2. Filling Out a Legacy Form
      11. Saving and Printing a Form
        1. Saving Only the Form Data
        2. Printing Only the Form Data
        3. Tips for Creating Printed Forms
  16. V: Working with Long Documents
    1. 17. Outlining and Combining Documents
      1. Outline Basics
        1. Typing an Outline in Outline View
        2. Demoting and Promoting Outline Items
        3. Creating an Outline from an Existing Document
      2. Viewing and Organizing the Outline
        1. Rearranging Outline Topics
        2. Setting a Style’s Outline Level
        3. Setting an Individual Paragraph’s Outline Level
      3. Numbering Outline Items
        1. Applying a Multilevel List
        2. Creating Your Own Multilevel Lists and List Styles
        3. Creating a Multilevel List
        4. Including Numbers from Higher Outline Levels
        5. Adding a Custom Multilevel List to the Gallery
        6. Creating a List Style
        7. Deleting a Multilevel List or List Style
      4. Printing or Copying an Outline
      5. Understanding Master Documents
        1. Master Documents and Styles
        2. Master Documents and Headers/Footers
        3. Master Documents and TOCs and Indexes
        4. Master Documents and Numbered Notes or Captions
      6. Creating a Master Document
        1. Inserting Existing Documents into a Master Document
        2. Separating an Existing Document into Subdocuments
      7. Viewing and Collapsing Subdocuments
      8. Editing Subdocuments
      9. Modifying the Master Document’s Structure
        1. Moving a Subdocument
        2. Removing a Subdocument
        3. Unlinking a Subdocument
        4. Renaming a Subdocument
        5. Merging Subdocuments
        6. Nesting Subdocuments
        7. Splitting a Subdocument
        8. Locking and Unlocking a Subdocument
      10. Paginating and Printing a Master Document
    2. 18. Citing Sources and References
      1. Understanding Sources and Citations
      2. Selecting a Citation Style
      3. Entering Sources
        1. Editing a Source
        2. Deleting a Source
        3. Transferring Sources to and from the Master List
      4. Inserting Inline References to Sources
        1. Creating a New Source When Entering a Citation
        2. Inserting Temporary Placeholders for Later Entry of Sources
        3. Editing a Citation
        4. Converting a Citation to Plain Text
      5. Generating a Bibliography
        1. Inserting a Bibliography from the Bibliography Gallery
        2. Working with a Bibliography Field
        3. Saving a Bibliography as a New Gallery Entry
        4. Removing a Bibliography from the Gallery
      6. Working with Footnotes and Endnotes
        1. Inserting a Footnote
        2. Inserting an Endnote
        3. Moving a Reference Mark
        4. Deleting a Note
        5. Jumping to the Note That Corresponds to a Reference Mark
        6. Moving Between Notes
        7. Switching Between Footnotes and Endnotes
        8. Changing the Positioning of the Notes
        9. Changing the Note Numbering or Symbols
        10. Modifying Note Styles
        11. Changing the Note Separator Line
        12. Managing Footnote Continuations
      7. Creating Cross-References
        1. Cross-Referencing Options
        2. Cross-Reference Context
        3. Footnote and Endnote Cross-References
        4. Caption Cross-References
    3. 19. Creating Tables of Contents and Indexes
      1. Creating a Table of Contents
        1. Checking Style Outline Levels
        2. Creating a TOC from a Preset
        3. Updating a TOC
        4. Removing a TOC
        5. Manually Marking Entries for the TOC
        6. Creating Custom TOCs
        7. Working with Multiple TOCs
      2. Creating a Table of Figures
        1. Captioning Figures
        2. Generating the Table of Figures
        3. Manually Marking Captions
      3. Creating Citations and Tables of Authorities
        1. Marking Citations
        2. Generating the Table of Authorities
      4. Planning an Index
        1. Deciding on the Indexing Conventions
        2. Marking Index Entries
        3. Manually Marking Index Codes
        4. AutoMarking Index Entries
        5. Working Directly with {Index} Field Codes
      5. Generating the Index
        1. Updating the Index
        2. Indexing Only Selected Entries
        3. Indexing Only Selected Letters of the Alphabet
      6. Formatting the Index
        1. Setting the Index Layout
        2. Defining Index Styles
        3. Controlling the Appearance of Index Headings
      7. Indexing Across Multiple Documents
      8. Creating Multiple Indexes in a Single Document
  17. VI: Collaboration and Online Sharing
    1. 20. Collaborating with Others
      1. Configuring Revision Tracking Options
        1. Displaying or Hiding the Reviewing Pane
        2. Showing or Hiding Certain Revision Types
        3. Controlling the Use of Balloons
        4. Changing the Colors and Markings Used for Revisions
        5. Changing the Username
      2. Using Revision Tracking
        1. Turning Revision Tracking On or Off
        2. Reviewing Revisions
        3. Moving Among Revisions
        4. Accepting or Rejecting Revisions
        5. Preventing Others from Tampering with Revisions
      3. Working with Comments
        1. Inserting Comments
        2. Viewing and Editing Comments
        3. Hand-Writing Comments
        4. Including Inked Annotations
        5. Deleting Comments
        6. Marking a Comment as Done
      4. Comparing Documents
        1. Viewing Two Documents Side by Side
        2. Comparing and Combining Documents
        3. Comparing with Legal Blackline
        4. Combining Two or More Documents
      5. Working in Read Mode
        1. Turning On/Off Optional Screen Elements
        2. Moving Between Screens
      6. Collaborating on a Shared Document
        1. Sending an Invitation to Share a Document
        2. Getting a Sharing Link
        3. Working with Someone Else’s Shared Content
      7. Working with PDF and XPS Files
        1. Saving a Document in PDF or XPS Format
        2. Editing a PDF File in Word
    2. 21. Protecting and Securing Documents
      1. Restricting Access to a Document
        1. Password-Protecting a Document in Word
        2. Saving with a Password
        3. Removing a Password from a File
        4. Using Windows Encryption
        5. Encrypting a Folder
        6. Decrypting a Folder
        7. Removing Network Share Permission for a Location
      2. Restricting What Users Can Do to a Document
        1. Recommending Read-Only
        2. Making the Document File Read-Only
        3. Setting a Read-Only Editing Restriction
        4. Restricting a Document to Comments Only
        5. Restricting a Document to Form Fill-In Only
        6. Forcing Revision Marks to Stay On
        7. Restricting Style Usage
        8. Setting Up Per-User Exceptions to Restrictions
      3. Marking a Document as Final
      4. Preventing Macro-Based Attacks
        1. Choosing Nonmacro File Formats
        2. Specifying Trusted Locations
        3. Working with Trusted Publishers
        4. Adjusting Macro Settings
      5. Configuring Protected View and File Blocking
      6. Protecting Your Privacy
        1. Finding and Removing Personal Information
        2. Setting Privacy Options
      7. Adding a Digital Signature
    3. 22. Developing Online-Delivered Content
      1. Web Page Development: Word’s Strengths and Weaknesses
        1. Web Technologies Supported in Word
        2. Web Page File Formats
        3. Word Features Lost When Saving in Web Format
        4. Why You Might Not Want to Use Word
      2. Creating and Saving a Web Page in Word
        1. Previewing a Web Page
        2. Saving a Web Page
      3. Options for Web Page Saving
        1. Saving for Compatibility with Specific Browsers
        2. Understanding the PNG and VML Options
        3. Selecting Web Page File Options
        4. Changing Page Size
        5. Changing Language Encoding
        6. Changing the Default Fonts
        7. Working with Web Page Properties
      4. Creating Hyperlinks
        1. Creating a Text Hyperlink
        2. Adding a Hyperlink to an Image
        3. Creating an Email Hyperlink
      5. Building Multicolumn Layouts with Tables
      6. Creating Your Own Web Page Templates
      7. Attaching a Cascading Style Sheet
      8. Blogging with Word
        1. Understanding the Word Blogging Interface
        2. Registering Your Blog Server in Word
        3. Creating a New Blog Post
        4. Adding Pictures and Other Graphics to a Blog
        5. Categorizing Blog Entries
        6. Managing the Blog List
        7. Modifying a Blog Post
      9. Sending Email from Word
    4. 23. Using OneDrive and the Word Online App
      1. Understanding OneDrive
        1. Logging In to the OneDrive Web Interface
        2. Working with OneDrive Content in File Explorer
        3. Saving and Opening Files from Your OneDrive Within Word
      2. Managing Files on Your OneDrive
        1. Uploading a File to Your OneDrive
        2. Downloading a File from Your OneDrive
        3. Renaming a File or Folder
        4. Moving or Copying a File or Folder
        5. Deleting a File or Folder
        6. Sharing OneDrive Files
      3. Using the Word Online App
        1. Editing an Existing File Using the Word Online App
        2. Starting a New Document Using the Word Online App
  18. VII: Customizing and Extending Word
    1. 24. Macros and Add-Ins
      1. Understanding Macro Basics
        1. Choosing the Macro Creation Method
        2. Planning Your Macro
      2. Recording a Macro
        1. Naming Your Macro
        2. Deciding Where to Store Your Macro
        3. Assigning a Macro to a Keyboard Shortcut or Toolbar Button
        4. Recording the Steps for Your Macro
      3. Running a Macro
      4. Dealing with Macro Error Messages
      5. Making Additional Macros Available
        1. Opening Additional Templates to Run Macros
        2. Copying Macros Between Documents
        3. Renaming and Deleting Macros
      6. Assigning a Keyboard Shortcut to an Existing Macro
      7. Creating a Quick Access Toolbar Button for an Existing Macro
      8. Editing Macro Code in VBA
        1. Opening a Macro for Editing
        2. Examples of Macro Command Syntax
      9. Working with Macro Security
        1. Understanding Trusted Publishers and Locations
        2. Determining What Locations Are Trusted
        3. Setting Security Levels for Macro Running
      10. Working with Add-Ins
        1. Enabling/Disabling COM Add-Ins
        2. Enabling/Disabling Actions
        3. Enabling/Disabling Other Add-Ins
    2. 25. Customizing the Word Interface
      1. Customizing the Quick Access Toolbar
        1. Repositioning the Quick Access Toolbar
        2. Adding Common Commands
        3. Adding Commands from the Ribbon
        4. Adding Other Buttons
        5. Removing Buttons
      2. Switching Between Touch Mode and Mouse Mode
      3. Customizing the Ribbon
        1. Collapsing the Ribbon
        2. Displaying or Hiding Tabs
      4. Creating or Deleting a Tab or a Custom Group
        1. Creating a Custom Tab
        2. Creating a Custom Group
        3. Deleting a Custom Tab or Group
      5. Adding or Removing Commands
        1. Adding a Command
        2. Removing a Command
        3. Renaming or Reordering Tabs
        4. Resetting Customizations
      6. Exporting and Importing Customization Settings
        1. Exporting Customizations
        2. Importing Customizations
      7. Defining Shortcut Keys
      8. Changing Viewing Options
        1. Changing the Status Bar Content
        2. Changing Page Display and Formatting Marks
      9. Setting General Options
      10. Other Customization Options
  19. VIII: Appendixes
    1. A. Recovering Files and Repairing Word
      1. Recovering Document Files
        1. Using the Document Recovery Task Pane
        2. Setting AutoRecover Options
        3. Recovering Data from an Unreadable File
      2. Creating Automatic Backup Copies
      3. Dealing with Word Crashes
        1. Sending Error Reports
        2. Fixing Crashes Related to a Certain Document
        3. Disabling Add-Ins and Extensions
    2. B. Converting from Other Word Processing Systems
      1. Converting from Previous Word Versions
        1. Converting from Word 97-2003 Versions
        2. Converting from Word 2007, 2010, or 2013
      2. Converting Files from Other Supported Formats
      3. Converting from an Unsupported File Format
      4. Confirming File Conversions
      5. Sharing Word Documents with Other Programs
      6. Setting a Default Save Format
      7. Displaying Word Files on Computers Without Any Version of Word
    3. C. Accessibility Issues and Word
      1. Types of Adaptive Technology
      2. File Format and Accessibility
      3. Creating Accessible Word Documents
        1. Headings and Styles
        2. Graphics
        3. Hyperlinks
        4. Tables
        5. Text Boxes and Frames
  20. Index
  21. Code Snippets