Editing the Data Source
Regardless of the original source of your data, an external database, manually prepared list, Outlook records, or an Address List that you created within the Mail Merge Wizard, periodically you will want to make some changes to the data before completing the merge. The time to do so is in Step 3 of 6 of the Mail Merge Wizard.
Edit a Data Document
On Step 3 of 6 in the Mail Merge pane, click Edit recipient list.
Select the data source.
Click Edit, and then make the changes you want to the fields.
To add records to the merge, ...
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