Word 2000 in a Nutshell

Working with Network Documents

Whether you are on a large company network or just have a few computers hooked together, Word makes it pretty easy to share files with others over a network. I don’t plan to get into a discussion on networking or security here, as there would be just too much to cover. Also, since the Word interface makes opening and saving documents on a network almost identical to opening and saving on a local system, I’m not going to go over those procedures in detail either. Rather, I will offer a brief rundown on some of the useful things to be aware of when working on a network with Word:

• If you frequently use a particular shared folder on a network, map that folder as a network drive. Browse to the folder using Network Neighborhood either in Word’s Open and Save dialogs or in Windows Explorer. Right-click the folder and choose Map Network Drive from the context menu. In the dialog that opens, assign a drive letter to the new mapped drive. The folder appears in Windows Explorer, My Computer, and the Word Open and Save dialogs as if it were a drive on your system, which is great for quick access.

• If you are working with files on an FTP server, Word provides an FTP client built in to its Open and Save dialog boxes. Work with files on an FTP server in much the same way as with local files. Learn more about doing this in Chapter 4.

• Web Folders are new to Word 2000 and Windows 98/2000. Basically, they let you assign a URL (an Internet web address) to a folder ...