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Windows Server 2003 in a Nutshell by Mitch Tulloch

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Printing—Notes

Printers

You can create multiple printers for a given print device. One reason for doing so is if you have two different groups with different needs and privileges who are using the same print device. Different permissions, print priority, print times, and so on may be assigned to each group. For example, managers may be allowed to print documents at any time with top priority, while the large jobs submitted by accounts have low priority and can be run only at night.

When viewing a print queue using a web browser, the page is automatically refreshed when jobs enter or leave the queue.

If a printer is added and then deleted from a print server, the printer driver is not deleted from the hard disk. If you then reinstall the printer, you have the option of either keeping the existing driver or replacing it with a new one. This can be useful for troubleshooting problems associated with printer drivers.

When adding a printer, keep the printer name short (no more than 31 characters) to ensure legacy applications will be able to print to it.

If you can’t find a printer using the Find Printers box, you may have deselected the List in the Directory checkbox on the Sharing tab of the printer’s properties sheet.

Many of the options available when you right-click on a printer icon in the Printers folder are also available from:

  • The File menu of the Printers window when the desired printer is selected in that window

  • The Printer menu of the print-queue window for the selected printer ...

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