Printers can be administered three ways:
Use the Printers folder, which can be accessed on the local machine by Start → Printers and Faxes. New printers can be created in this folder using Add Printer, while existing ones can be administered by right-clicking on the printer icon. If you aren’t physically located at the print server, don’t despair: as long as you are logged on with Administrator credentials (or as a user with Manage Printers permission for the printers on your network), you can manage shared printers on remote print servers located anywhere on your network. First, find the printer using any of the methods outlined under Find a Printer later in this section, and then right-click on its icon to select a task or open its properties sheet.
Use a web browser running on any computer. The functionality is more limited than using the Printers folder and uses a web-based interface instead of dialog boxes.
Use the command line (very limited administrative capability this way).
While administering printers using the Printers folder is the faster and most familiar method, administration using a web browser has some advantages:
Printers can be managed from any computer on the network regardless of which operating system it is running, as long as it is running a web browser.
The web pages displayed can be printed out to generate reports that display the status of print devices managed by a given print server or display the contents of a printer queue.