Windows® Administration Resource Kit: Productivity Solutions for IT Professionals

4-14: Organize and Manage Documents with Folders and Views

Solution overview

Type of solution	Guidance
Features and tools	SharePoint document library folders and views.
Solution summary	Understand the purpose of folders and of views, and the value of each to the organization and presentation of document library contents.
Benefits	Enable effective access to and visibility of documents.

Introduction

Documents can be managed in a document library using folders or metadata (columns). Folders are a familiar metaphor. Views can leverage metadata (columns) to manage the display, sort, filter, grouping, and summary of the contents of a document library.

Note

It is recommended that you use metadata (columns) to organize and manage documents whenever possible.

Use folders ...