Now that you've seen some example routines that work for me, how can you develop routines for yourself? Here are some things to look for:
Repeated events that aren't scheduled. Often there is a task or meeting that you repeat many times a week (or month) that isn't scheduled regularly. Would things be helped if it was scheduled in advance? Are you spending more energy scheduling the meeting than preparing for it? If so, develop a schedule. Propose either a regular time and day or a series of dates and times and get agreement up front.
Maintenance tasks. A lot of IT is like gardening: you have to weed a little each week; you can't do all your weeding in a marathon weekend at the beginning of the summer and then not weed for the rest of the season. If it has to be done a little each day, week, or month, make it into a routine. If you are cleaning out a storage room, do an hour of work each day. If you are auditing your user database for people who have left the company, review 100 accounts each day until you are done.
Relationships and career networking. Relationships require maintenance and are also similar to gardening (they grow if you work diligently, starve if they are ignored, and die if they get too much attention). There are four groups of people you need to maintain relationships with: your customers (or your single point of contact for each customer group), your staff (who report to you), your peers, and your boss(es). Do you routinely touch ...