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The Microsoft Outlook Ideas Book

Book Description

How to Organise and manage yourself, your team, and your activities with Outlook and Exchange

  • Packed with ideas of how all Outlook users can create useful solutions you never thought possible

  • Step by step instructions for storing and extracting information from the Calendar, Contacts and Tasks folders to create integrated business solutions

  • Great ideas for business, personal, educational and home users

In Detail

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook.

This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality.

A fast-paced guide for instruction and inspiration on creating powerful solutions for small businesses and organizations using Outlook. Throw away your other applications, and learn to use Outlook in practical ways that you never imagined possible!

Table of Contents

  1. The Microsoft Outlook Ideas Book
    1. The Microsoft Outlook Ideas Book
    2. Credits
    3. About the Author
    4. Preface
      1. What This Book Covers
      2. What You Need to Use This Book
      3. Conventions
      4. Reader Feedback
      5. Customer Support
        1. Downloading the Example Code for the Book
        2. Errata
        3. Questions
    5. 1. The Calendar Folder
      1. A Meetings Schedule
        1. Creating the Calendar View
          1. What Just Happened?
            1. The Result
      2. A Record of Goods or Services
        1. Creating the Calendar View
          1. What Just Happened?
        2. How to Use This View
      3. A Staff Leave Calendar
        1. Creating the Calendar View
          1. What Just Happened?
            1. The Result
      4. A Staff Leave Calendar—Daily View by Department
        1. Creating the Calendar View
          1. What Just Happened?
            1. The Result
      5. A Staff Leave Calendar—Sick Leave View
        1. Creating the Calendar View
          1. What Just Happened?
            1. The Result
      6. A Calendar View that Records Conference Costs
        1. Creating the Calendar View
          1. What Just Happened?
            1. The Result
      7. A Calendar View that Records Your Expenses
        1. Creating the Calendar View
          1. What Just Happened?
            1. The Result
      8. A To Do List for Calendar Items
        1. Creating the Calendar View
          1. What Just Happened?
            1. The Result
      9. Summary
    6. 2. The Contacts Folder
      1. A Distribution Lists View
        1. Creating the Contacts View
          1. What Just Happened?
            1. The Result
      2. A View of Suppliers of Goods or Services
        1. Creating the Contacts View
          1. What Just Happened?
            1. The Result
      3. Creating Views of Staff Data
      4. A Length of Service and Leave Entitlement View
        1. Creating the Contacts View
          1. What Just Happened?
            1. The Result
        2. Adding Details of Company Vehicles
      5. A Contacts Folder for Company Vehicles
        1. Creating the Contacts View
          1. What Just Happened?
            1. The Result
      6. Summary
    7. 3. The Tasks Folder
      1. Customizing Tasks Folder Views
        1. The Assigned to Me View
            1. The Result
        2. The Assigned by Me View
            1. The Result
        3. Tasks Assigned by Me View
            1. The Result
      2. The My Tasks View
        1. Creating the View
          1. What Just Happened?
            1. The Result
      3. Number of Days Left to Complete a Task
        1. Creating the Task
            1. The Result
      4. Linking Tasks to Contacts
      5. Completed Assigned Tasks
        1. Creating Tasks for a Workshop
          1. What Just Happened?
      6. Completed Tasks
        1. The Completed Repairs View
          1. What Just Happened?
            1. The Result
        2. Filtering the View of Completed Repairs
            1. The Result
        3. The Completion Time Analysis View
          1. What Just Happened?
            1. The Result
      7. Separate Tasks Folders
        1. A Tasks To Do List
          1. What Just Happened?
            1. The Result
        2. Reusable Tasks
          1. Meetings Checklist
          2. Induction Checklist
      8. Summary
    8. 4. Whole Solutions
      1. Our Company Solution
        1. Meeting Room Management
        2. Creating a Meeting Rooms View
            1. The Result
        3. Creating the Meeting Room Calendar View
          1. What Just Happened?
            1. The Result
        4. Invoicing Meeting Room Bookings
        5. Creating the Appointment Form
          1. What Just Happened?
            1. The Result
        6. Meeting Room Maintenance
          1. Using the Meeting Room Solution
          2. Invoicing Room Bookings
        7. Creating the Calendar View for Bookings and Invoices
          1. What Just Happened?
            1. The Result
        8. Sales
        9. Creating the Orders Mail Folder
          1. What Just Happened?
            1. The Result
      2. Our School Solution
        1. Creating the Students Contacts Folders
          1. What Just Happened?
            1. The Result
        2. Creating the Subjects Contacts Folder
          1. What Just Happened?
            1. The Result
        3. Creating the Teachers Contacts Folder
          1. What Just Happened?
            1. The Result
        4. Creating the Classrooms Contacts Folder
          1. What Just Happened?
            1. The Result
        5. Assigning the Classes Calendar Folders
        6. Creating the Assignments Tasks Folder
          1. What Just Happened?
            1. The Result
        7. Creating the Journal Reports Folder
          1. What Just Happened?
            1. The Result
        8. Creating the Notes Folder
      3. Summary