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The Adobe InCopy CS2 Book

Book Description

If you've ever worked in a fast-paced editorial environment, you know just how frustrating it can be to wait as each member of the team–from writer, to editor, to artist–makes changes to his or her piece of the layout puzzle. With InCopy, you don't have to! The Adobe InCopy Book shows editorial teams how to take control of the copy-fitting process as editors, designers, and writers work simultaneously on the same InDesign CS document. The guide begins with the basics, explaining what InCopy is and how it integrates with InDesign before moving on to describe the interface. The second section provides a feature-by-feature breakdown of how the program works, using simple step-by-step instructions and plenty of screen shots to ease the way. The remainder of the book is devoted to real-world workflows: one in which design trumps copy (that is, the design is created first), one in which copy trumps design (copy is created first), and one in which copy and design are of equal importance.

Table of Contents

  1. Copyright
    1. Dedication
  2. Acknowledgments
  3. Foreword
  4. Introduction
    1. How to Use this Book
    2. A Dose of Our Own Medicine
  5. I. Understanding the Features
    1. One. The InCopy Interface
      1. Using the Tools Toolbar
      2. Using the Other Toolbars
        1. The Command Bar
        2. The Track Changes Toolbar
      3. Accessing Palettes in the Window Menu
        1. Hybrid Palettes/Toolbars
        2. Customizing Toolbars and Palettes
      4. Organizing Palettes
        1. Grouping Palettes
        2. Docking Palettes
        3. Managing Workspaces
      5. Viewing Documents in the Document Window
        1. Story View
        2. Galley View
        3. Layout View
        4. Multiple Views
      6. Navigating the Document Window
        1. Using the Zoom Tools
        2. Using the Navigation Tools
        3. Inserting Position Markers
      7. Customizing Galley & Story Appearance
        1. The Galley & Story Appearance Toolbar
        2. Galley & Story Appearance Preferences
      8. Viewing Multiple Stories
      9. The Structure Pane
      10. Adjusting Display Performance
      11. Previewing Documents
      12. Customizing Preferences
      13. Customizing Keyboard Shortcuts
      14. Updating Your Software
      15. Accessing the Help Files
    2. Two. Getting Started: Creating, Opening, Placing, and Importing Documents
      1. User Designation
      2. Creating a New Document
      3. Working with Document Presets
      4. Working with Existing InCopy CS2 Files
        1. Opening InCopy CS2 and InDesign CS2 files
        2. Placing InCopy CS2 files
        3. Pasting from an InCopyCS2 Document
      5. Working with InCopy CS Files
        1. Opening InCopy CS Files
        2. Placing InCopy CS Files
        3. Copy and Paste from InCopy CS
      6. Working with Microsoft Word Files
        1. Opening Microsoft Word Documents
        2. Placing Word Documents
        3. Pasting from Microsoft Word
      7. Working with .rtf Files
      8. Working with .txt Files
    3. Three. Editing and Formatting Text
      1. Editing Text
        1. Pasting Text from Other Sources
        2. Dragging and Dropping Text
        3. Adjusting Space Between Words
        4. Changing Case
        5. Inserting Special Characters
        6. Using the Glyphs Palette
        7. Showing Hidden Characters
        8. Transposing Characters
        9. Using Tabs
      2. Formatting Text
        1. Introducing the Character Palette
        2. Introducing the Swatches Palette
        3. Introducing the Paragraph Palette
        4. Introducing the Story Palette
      3. Understanding OpenType
      4. Ensuring Consistency with Character and Paragraph Styles
        1. Using Next Style
        2. Using Nested Styles
        3. Using Quick Apply to Apply Styles
        4. Eliminating Manual Overrides
        5. Managing Character and Paragraph Styles
    4. Four. Text Automation
      1. Assigning a Language
      2. Managing Dictionaries
        1. Working with InCopy’s Default Dictionaries
        2. Creating New User Dictionaries
        3. Modifying User Dictionaries
        4. Adding User Dictionaries
        5. Prioritizing Dictionaries
        6. Removing Dictionaries
        7. Using Multiple Dictionaries
        8. Sharing Multiple Dictionaries
      3. Using Spell Check
        1. Spelling Preferences
        2. Running a Spell Check
        3. Controlling Hyphenation for New Dictionary Words
      4. Understanding Dynamic Spelling
      5. Using Autocorrect
      6. Text Macros
        1. Creating Text Macros
        2. Using Text Macros
      7. Using Find/Change
      8. Using the Thesaurus
        1. The Basics
        2. The Details
    5. Five. Tracking Text Edits
      1. User Designation
      2. Enabling and Disabling Track Changes
      3. Using the Change Info Palette
      4. Hiding and Showing Changes
      5. Responding to Tracked Changes
      6. Working with Notes
        1. Using the Notes Palette
        2. Expanding and Collapsing Notes
        3. Navigating Notes
        4. Converting Notes
        5. Splitting Notes
        6. Deleting Notes
        7. Notes Mode
      7. Printing Stories
      8. Exporting to PDF
      9. Working with Embedded Metadata
    6. Six. Working with Images, Tables, and Footnotes
      1. Working with Images
        1. Placing Images
        2. Choosing File Formats to Place
        3. Fitting Images in Frames
        4. Moving Images in Frames
        5. Transforming Images
        6. Undoing Image Transformations
        7. Editing Original Images
        8. A Word of Caution
      2. Working with Tables
        1. Creating Tables
        2. Inserting and Deleting New Cells
        3. Selecting Tables and Cells
        4. Resizing Cells, Rows, and Columns
        5. Merging and Splitting Cells
        6. Creating Running Header and Footer Rows
        7. Creating Evenly Distributed Tables
        8. Customizing Table and Cell Options
      3. Using the Table Palette
        1. Text Formatting in Tables
        2. Troubleshooting Common Table Mistakes
      4. Creating and Editing Footnotes
        1. Creating Footnotes
        2. Customizing Footnote Options
    7. Seven. XML
      1. A Word About Creating XML in InCopy CS2
      2. What Is XML?
        1. XML Terminology
        2. Tags as Building Blocks of XML
      3. Creating New Tags
      4. Manually Applying and Managing Tags
        1. Applying Tags to Text
        2. Untagging and Retagging Content
      5. Automating the Tagging Process
        1. Saving XML Tags
        2. Loading XML Tags
        3. Opening XML Files
        4. Autotagging Content
          1. Mapping styles to tags
          2. Mapping tags to styles
        5. Deleting Tags
      6. Viewing Structure
        1. Viewing the Structure of an InCopy Document
          1. Tagged frames
          2. Viewing text snippets
          3. Controlling XML from the Structure pane
      7. Working with and Validating DTDs from InDesign
        1. Importing a DTD via InDesign
        2. Validating against a DTD
      8. Exporting XML
        1. Exporting All Content to XML
        2. Exporting a Portion of Content to XML
  6. II. Understanding the Workflow
    1. Eight. Understanding the InCopy Workflow
      1. Benefits of an InCopy and InDesign Workflow
        1. Parallel Workflow
        2. Page Visualization
        3. Productivity
      2. Understanding the InCopy LiveEdit Workflow Plug-Ins
        1. How to Install the LiveEdit Workflow Plug-Ins
        2. InDesign Features for an InCopy Workflow
      3. Exporting InCopy Stories from InDesign
        1. Should You Export Graphics as InCopy Stories?
        2. Where To Save the Exported Stories
        3. How to Name Exported Stories
      4. Opening InDesign Files
      5. Opening InCopy Stories
      6. Improving Efficiency with Assignments
        1. Creating Assignments with InDesign
        2. Managing Assignments with InDesign
      7. Using Check In and Check Out to Avoid Conflicts
        1. Managing Updates
        2. Feedback for the InDesign User
        3. Responsibilities of the InDesign User
        4. Feedback for the InCopy User
        5. Responsibilities of the InCopy User
      8. Calculating Copyfit
      9. Unlinking InCopy Stories and Archiving Publications
      10. Upgrading From Previous Versions of InDesign/InCopy
    2. Nine. Workflow Scenarios
      1. Design-first Workflow
      2. Content-first Workflow
      3. Parallel Workflow
  7. A. InCopy Integration Partners
  8. B. InCopy Plug-In and Scripting Partners
    1. Commercial Plug-Ins
      1. Ctrl Publishing
      2. Interlasa
      3. i.t.i.p. GmbH
      4. Laidback Solutions AB
      5. Managing Editor Inc. (MEI)
      6. SoftCare GmbH
      7. Teacup Software, Inc.
    2. Freelance Developer Partners
      1. 65bit Software Ltd.
      2. Ctrl Publishing
      3. DTP Tools
      4. Frank Rubino
      5. RogueSheep
      6. Teacup Software
      7. Triple Triangle
      8. Ullman & Associates
    3. Freelance Scripting Partners
      1. Premedia Systems, Inc.
      2. Scripting Matters, Inc.
      3. Visionary Media Inc.
  9. C. InCopy Training Providers