You are previewing Teach Yourself VISUALLY™ Outlook® 2007.
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Teach Yourself VISUALLY™ Outlook® 2007

Book Description

Are you a visual learner? Do you prefer instructions that show you how to do something - and skip the long-winded explanations? If so, then this book is for you. Open it up and you'll find clear, step-by-step screen shots that show you how to tackle more than 140 Outlook 2007 tasks. Each task-based spread includes easy, visual directions for performing necessary operations, including:

* Entering and using contacts
*

Setting up and sorting e-mail
*

Forwarding to your mobile device
*

Subscribing to an RSS feed
*

Publishing calendars to the Web
*

Tracking your tasks and to-dos
*

Helpful sidebars offer practical tips and tricks
*

Full-color screen shots demonstrate each task
*

Succinct explanations walk you through step by step
*

Two-page lessons break big topics into bite-sized modules

Table of Contents

  1. Copyright
  2. Praise for Visual Books
  3. Credits
  4. About the Author
  5. Author’s Acknowledgments
  6. How to Use This Book
  7. Exploring Outlook
    1. Start and Exit Outlook 2007
    2. What You Can Do with Outlook 2007
    3. Understanding the Outlook Interface
    4. Understanding the Mail Component
    5. Understanding Message Windows
    6. Understanding the Calendar Component
    7. Understanding Calendar Windows
    8. Understanding the Contacts Component
    9. Understanding Contact Windows
    10. Understanding the Tasks Component
    11. Understanding Task Windows
    12. Manage Daily Priorities with the To-Do Bar
    13. Perform an Instant Search
    14. Get Help
  8. Creating and Using Outlook Contacts
    1. Create a Contact
    2. Import Contacts
    3. View a Contact
    4. Update a Contact
    5. Add a Picture to a Contact
    6. Attach a File to a Contact
    7. Locate an Address with Contacts Maps
    8. Create an Electronic Business Card
  9. Organizing and Sharing Outlook Contacts
    1. Change Views
    2. Sort Contacts
    3. Customize the Sort Operation
    4. Resolve Duplicate Contacts
    5. Export Contacts
    6. Forward a Contact
    7. Print Your Outlook Contacts
  10. Handling Incoming E-mail
    1. Set Up an E-mail Account
    2. Retrieve and View E-mail Messages
    3. Preview and Open Attachments
    4. Print an E-mail Message
    5. Mark a Message as Read or Unread
    6. Flag a Message for Follow-Up
    7. Sort Messages
    8. Organize Messages Using Rules
    9. Filter Junk E-mail
    10. Clean Up Your Mailbox
  11. Composing and Sending E-mail Messages
    1. Reply to a Message
    2. Forward a Message
    3. Compose and Send a New Message
    4. Save a Message as a Draft
    5. Create a Distribution List
    6. Attach a File
    7. Insert a Photo
    8. Proofread Your Message
    9. Translate Text
    10. Format Message Text
    11. Use Outlook Stationery and Themes
    12. Add an E-mail Signature
    13. Use an E-mail Postmark
    14. Encrypt a Message
    15. Recall a Message
    16. Set Up an Out-of-Office Reply
  12. Text Messaging in Outlook
    1. Enable Text Messaging in Outlook
    2. Send a Text Message
    3. Create a Signature for Text Messages
    4. Forward Outlook Information to Your Mobile Device
    5. View the Online Status of an IM Contact
  13. Using RSS Feeds
    1. Detect RSS Feeds with a Web Browser
    2. Subscribe to an RSS Feed with a Web Browser
    3. Subscribe to an RSS Feed within Outlook
    4. Subscribe to a Shared Feed
    5. Import Feeds
    6. View a Feed Post
    7. Download Enclosures as Attachments
    8. Share an RSS Feed
    9. Export a Group of Feeds
    10. Unsubscribe from a Feed
  14. Using the Outlook Calendar
    1. Switch Calendar Views
    2. Change Your Calendar’s Appearance
    3. Schedule an Appointment
    4. Schedule an Event
    5. Plan a Meeting
    6. Attach a File to a Calendar Entry
    7. Open a Calendar Entry
    8. Edit a Calendar Entry
    9. Create Additional Calendars
    10. View Calendars in Overlay Mode
    11. Create a Group Schedule
    12. Send a Calendar Snapshot
    13. View a Calendar Snapshot
    14. Publish a Calendar on Office Online
    15. View and Subscribe to a Calendar on Office Online
    16. Subscribe to an Internet Calendar
    17. Save a Calendar as a Web Page
    18. Print a Calendar
  15. Using Outlook’s Task Component
    1. Create a New Task
    2. Attach a File to a Task Entry
    3. Sort Tasks
    4. View a Task Entry and Explore Editing Options
    5. Link a Task to a Contact
    6. Delegate a Task
    7. Accept or Decline a Task Assignment
    8. Send a Status Report for a Task
    9. Mark a Task as Complete
    10. Print Your Task List and Task Items
  16. Using Notes and Journal Entries
    1. Create a Note
    2. View Notes
    3. Sort Notes
    4. Print Notes
    5. Record Journal Entries Automatically
    6. Add a Journal Entry Manually
    7. View a Journal Entry
    8. Print a Journal Entry
  17. Managing Outlook
    1. Create a Folder
    2. Add a Folder to Your Favorites
    3. File an E-mail Message in a Folder
    4. Work with Outlook Offline
    5. Categorize an Outlook Item
    6. Mark an Outlook Item as Private
    7. Search for Outlook Items
    8. Create a Custom Search Folder
    9. Password-Protect Outlook Information
    10. Use Trust Center to Keep Outlook Safe
    11. Diagnose a Problem with Office Diagnostics
    12. Archive Outlook Files
    13. View and Restore Archived Files
    14. Delete Outlook Items
  18. Customizing Outlook
    1. Hide and Display Ribbon Commands
    2. Customize the Quick Access Toolbar
    3. Customize Outlook Today
    4. Customize the To-Do Bar
    5. Customize the Navigation Pane
    6. Customize the Reading Pane
    7. Change Which Outlook Component Launches by Default
    8. Set E-mail Options
    9. Change Spelling and AutoCorrect Options
    10. Set Calendar Options
    11. Set Tasks Options
    12. Set Contact Options
    13. Set Note Options
    14. Set Search Options