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Taking Control with Time Management

Book Description

Apply the tools and techniques in this course to meet contemporary time challenges and balance the demands of work and personal life. Now packed with exercises and application tools, this up-to-the-minute revision of the classic course gives you proven time management strategies to increase your productivity and your efficiency. You?ll discover how to use effective systems for setting and achieving your goals and reducing on-the-job stress.

Table of Contents

  1. Cover Page
  2. Title Page
  3. Copyright Page
  4. Contents
  5. About This Course
  6. How to Take This Course
  7. Pre-Test
  8. 1 Why Take Time to Manage Your Time?
    1. Being Busy vs. Being Productive
    2. Your Time Challenges
    3. What’s the Value of Your Time?
    4. What Learning to Manage Your Time Will Do for You
    5. Recap
    6. Review Questions
  9. 2 Evaluating Your Use of Time
    1. Auditing Your Time
    2. What Is a Time Audit?
    3. Keep a Daily Log
      1. Summarize the Data
    4. Pinpoint Your Time Wasters
      1. Doing the Wrong Things
      2. Misjudging Time
      3. Oversocializing
      4. Lack of Delegation
    5. Recap
    6. Review Questions
  10. 3 Goal Setting and Prioritizing
    1. Why Set Goals?
    2. Five Steps for Setting and Achieving Goals
      1. Step 1. Using the SMART System to Develop Goals
      2. Step 2. Writing Out Your Goals
      3. Step 3. Checking for Balance
      4. Step 4. Prioritizing Your Goals
      5. Step 5. Identifying the Activities Needed to Achieve a Goal
    3. Achieving Goals with the 3-V System
    4. Recap
    5. Review Questions
  11. 4 Organizing Yourself to Meet Your Goals
    1. Identify the System That Works for You
    2. Scheduling Your Time
      1. Guidelines for Making a To-Do List
        1. Prioritizing
      2. Scheduling and Planning Systems
      3. Recap
      4. Review Questions
  12. 5 Managing External Time Wasters
    1. Controlling the Telephone
      1. Incoming Calls
      2. Outgoing Calls
    2. Managing Drop-In Visitors
    3. Managing Information
      1. IOK Method
      2. Managing E-Mail
    4. Meeting Time
      1. Determine the Need
      2. Be Prepared
      3. Begin on Time, Stick to the Agenda, and Record the Proceedings
      4. Consider a Stand-Up Meeting
      5. Cancel Unnecessary Meetings
      6. Don’t Attend Every Meeting
      7. Handle Problem Behavior
      8. Four Time Management Keys for Absolutely Every Meeting
    5. Travel and Commuting Time
    6. Management by Crisis
      1. Preventing Emergencies
      2. The CALM Method
    7. Recap
    8. Review Questions
  13. 6 Managing Internal Time Wasters
    1. Reducing the Tendency to Attempt Too Much
    2. Organizing Your Workspace
    3. Communicating More Effectively
    4. Improving Your Personal Organization
    5. Breaking the Procrastination Habit
      1. Causes of Procrastination
      2. Doing Something About Procrastination
    6. Planning and Scheduling Your Time
    7. Recap
    8. Review Questions
  14. 7 Working in Teams and Delegating Work
    1. Working in Teams
    2. Delegation: A Critical Skill
    3. What Delegation Is—and Is Not
    4. Benefits of Delegation
    5. Barriers to Effective Delegation
    6. What Can’t You Delegate?
    7. Steps to Successful Delegation
    8. When You Are the Delegatee
    9. Recap
    10. Review Questions
  15. 8 Time Pressures in the “Wired” Workplace
    1. Technology Rules
    2. Get to Know the Tools
    3. Common Technological Time Wasters
    4. How to Reduce “Wired” Stress
    5. Recap
    6. Review Questions
  16. 9 Coping with Stress and Pressure
    1. Warning Signs of Stress
    2. How to Manage Stress
      1. Avoid Multitasking
      2. Learn to Say “No”
      3. Use the 80/20 Rule
      4. Reevaluate Your Priorities When Things Change
    3. Balance Your Work and Personal Life
    4. Recap
    5. Review Questions
  17. 10 Developing Your Time Management Action Plan
    1. Analyze Your Use of Time
    2. Develop an Action Plan to Manage Your Time
    3. Go Public with Your Commitment
    4. Follow Up
    5. Recap
  18. Annotated Bibliography
  19. Post-Test
  20. Index