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Take Control of Getting Started with DEVONthink 2, 2nd Edition

Book Description

With the information-management program DEVONthink 2, you no longer have to swim in a sea of Web bookmarks, email receipts, RSS feeds, scanned memorabilia, Post-it notes, and phone bills. DEVONthink stores your digital documents and clippings, helps you scan and store paper documents, and serves as home base for organizing and viewing all your information. But mastering all that power can take effort, and this ebook - created in partnership with DEVONtechnologies - has the real-world advice you need to understand how DEVONthink can bring order to your information.

This book got me around some suboptimal usage patterns that were holding up my profitable use of this excellent software. I'd recommend this book to any level of DEVONthink user. -Scott McGrath

Table of Contents

  1. Read Me First
    1. Updates and More
    2. Basics
    3. What’s New in the Second Edition
  2. Introduction
  3. DEVONthink Quick Start
  4. Quicker Start for First Edition Readers
  5. Understand DEVONthink Basics
    1. What Exactly Is DEVONthink?
    2. Words You Should Know
    3. Importing vs. Indexing
    4. Organizing Features
    5. DEVONthink Editions
    6. What DEVONthink Is Not Good For
  6. Explore DEVONthink’s Interface
    1. Assistant
    2. Main Window
    3. Panels
    4. Drawers
    5. Document Windows
    6. Inboxes
    7. Workspaces
  7. Set Up DEVONthink Databases
    1. Create a New Database
    2. Configure Database Properties
  8. Get Information into DEVONthink
    1. Decide Where Your Documents Will Go
    2. Create Documents in DEVONthink
    3. Use the Import or Index Command
    4. Use Drag and Drop
    5. Use the System-Wide Global Inbox
    6. Use the Services Menu
    7. Use the Sorter
    8. Use the Clip to DEVONthink Browser Extension
    9. Grab Web Data with Bookmarklets
    10. Add Email Messages
    11. Use the PDF Menu
    12. Scan Documents into DEVONthink
    13. Use the Built-in Web Browser
    14. Read RSS Feeds in DEVONthink
    15. Joe’s Recommendations for Getting Stuff into DEVONthink
  9. Organize Your Information
    1. Understand Groups and Tags
    2. Create and Use Groups
    3. Tag Documents
    4. Work with Links and WikiLinks
    5. Move Data between Databases
    6. Split and Merge Documents
  10. Find Your Information
    1. Perform a Simple Search
    2. Refine a Search with Search Options
    3. Use the Search Window
    4. Use Smart Groups
    5. Search Using the Concordance
  11. Work with Your Information
    1. Edit Documents in DEVONthink
    2. Edit Images
    3. Navigate PDFs
    4. Annotate PDFs
    5. Edit Documents in External Applications
  12. Sync DEVONthink Databases between Macs
    1. Understand Sync Basics
    2. Choose a Sync Destination
    3. Resolve Conflicts
  13. Use DEVONthink To Go
    1. Set Up the Mobile Sync Group
    2. Configure and Sync DEVONthink To Go
    3. Find Your Way around DEVONthink To Go
    4. Add Items to DEVONthink To Go
    5. Manage Documents in DEVONthink To Go
    6. Set DEVONthink To Go Preferences
  14. Get Information Out of DEVONthink
    1. Use DEVONthink’s Web Server
    2. Export Data
  15. Dig Deeper
    1. Maintain Your Databases
    2. Use AppleScript and Automator with DEVONthink
    3. Link DEVONthink Documents to Other Applications
  16. Appendix A: Keyboard Shortcuts
    1. Keyboard-and-Mouse Combinations
    2. Other Shortcuts
  17. Learn More
  18. About This Book
    1. Ebook Extras
    2. About the Author
    3. Author’s Acknowledgements
    4. Shameless Plug
    5. About the Publisher
  19. Copyright and Fine Print
  20. Featured Titles