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Take Control of Getting Started with DEVONthink 2

Book Description

With the information-management program DEVONthink 2, you no longer have to swim in a sea of Web bookmarks, email receipts, RSS feeds, Web page snippets, Post-it notes, and phone bills. DEVONthink stores your digital documents and clippings, helps you scan and store paper documents, and serves as home base for organizing and viewing all your information. But mastering all that power can take effort, and this ebook-created in partnership with DEVONtechnologies-has the calm, thorough, and real-world advice you need to understand how DEVONthink can bring order to your information.

Table of Contents

  1. Take Control of Getting Started with DEVONthink 2
    1. Read Me First
      1. Updates and More
      2. Basics
    2. Introduction
    3. DEVONthink Quick Start
    4. 1. Understand DEVONthink Basics
      1. What Exactly Is DEVONthink?
      2. Words You Should Know
      3. Importing vs. Indexing
      4. Organizing Features
      5. DEVONthink Editions
      6. What DEVONthink Is Not Good For
    5. 2. Explore DEVONthink's Interface
      1. Main Window
        1. Toolbar
        2. Sidebar
        3. Views
          1. Icon View
          2. List View
          3. Column View
          4. Split View
          5. Three Pane View
          6. Tag View
        4. Navigation Bar
        5. View Options
          1. Cover Flow
          2. Tags
          3. Details
          4. Widescreen
          5. Full Screen
      2. Panels
        1. Information
        2. Properties
        3. Groups & Tags
        4. Download Manager
        5. Log
        6. History
        7. OCR Activity
      3. Drawers
        1. See Also & Classify
        2. Concordance
      4. Document Windows
      5. Inboxes
    6. 3. Set Up DEVONthink Databases
      1. Create a New Database
      2. Configure Database Properties
    7. 4. Get Information into DEVONthink
      1. Decide Where Your Documents Will Go
      2. Create Documents in DEVONthink
        1. Plain Text
        2. Rich Text
        3. New with Clipboard
        4. Sheet
        5. Template
      3. Use the Import or Index Command
        1. Import
        2. Index
      4. Use Drag and Drop
      5. Use the System-Wide Global Inbox
      6. Use the Services Menu
      7. Use the Sorter
      8. Grab Web Data with Bookmarklets
      9. Add Email Messages
        1. Import Messages
        2. Use the Mail Plugin
        3. Work with Imported Messages
      10. Use the PDF Menu
      11. Scan Documents into DEVONthink
        1. Use a Fujitsu ScanSnap
        2. Configure OCR Preferences
        3. Import Previously Scanned Documents
      12. Use the Built-in Web Browser
      13. Read RSS Feeds in DEVONthink
      14. Joe's Recommendations for Getting Stuff into DEVONthink
    8. 5. Organize Your Information
      1. Understand Groups and Tags
      2. Create and Use Groups
        1. Create a Group
        2. Use Auto Group
        3. Move Documents
        4. Classify and Auto Classify Documents
          1. Classify
          2. Auto Classify
        5. Duplicate and Replicate Documents
          1. Make a Duplicate
          2. Make a Replicant
      3. Tag Documents
        1. Use the Tag Bar
          1. Use Autocompletion
          2. Use Pop-up Tag Menus
          3. Work with Group Tags
        2. Use the Tags List
      4. Work with Links and WikiLinks
        1. Create a Standard Link
        2. Create a WikiLink
      5. Move Data between Databases
      6. Split and Merge Documents
        1. Split a Document
        2. Merge Documents
    9. 6. Find Your Information
      1. Perform a Simple Search
      2. Refine a Search with Search Options
      3. Perform an Advanced Search
      4. Use Smart Groups
        1. Save an Advanced Search
        2. Use the Smart Group Editor
        3. Modify a Smart Group
          1. In the Sidebar
          2. Anywhere Else
      5. Search Using the Concordance
    10. 7. Work with Your Information
      1. Edit Documents in DEVONthink
        1. Edit Text Documents
      2. Edit Images
      3. Navigate PDFs
        1. Choose PDF Display Options
        2. Move Around in a PDF
        3. Select PDF Contents
      4. Annotate PDFs
      5. Edit Documents in External Applications
    11. 8. Get Information Out of DEVONthink
      1. Use DEVONthink's Web Server
      2. Export Data
    12. 9. Dig Deeper
      1. Maintain Your Databases
        1. Verify & Repair
        2. Backup & Optimize
        3. Restore from Backup
        4. Rebuild Database
      2. Use AppleScript and Automator with DEVONthink
        1. AppleScript
          1. Included Scripts
          2. Extra Scripts
          3. Writing Your Own Scripts
        2. Automator
          1. Included Workflows
          2. Writing Your Own Workflows
      3. Link DEVONthink Documents to Other Applications
    13. Learn More
    14. About This Book
      1. About the Author
      2. Author's Acknowledgements
      3. Shameless Plug
      4. About the Publisher
      5. Production Credits
    15. Copyright and Fine Print
    16. Featured Titles