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Take Control of Apple Mail in Leopard

Book Description

Go under the hood with new (and old) features in Apple Mail in Leopard! Are you using Apple Mail in Leopard effectively? In this book, completely updated from its previous Panther and Tiger editions, author Joe Kissell provides comprehensive guidance, with a focus on new and updated features. You'll learn how to use and customize the Mail window, control the size and styling of incoming messages, and make rules to move messages into different mailboxes automatically. The book covers outgoing mail, showing you smart ways to address messages, send attachments, and send HTML-based messages. But, that's not all! You'll also find advice about setting up accounts, solving account connection problems and other bug-a-boos, handling spam, managing attachments, making backups, searching, signatures, notes and to-do items, Data Detectors, and more. You'll find answers to questions such as:

  • What are the most important changes in Leopard Mail?

  • How can I read my email on more than one computer?

  • How do I set up my Gmail account to work with Mail?

  • What should I do if my email won't come in? What if it won't send?

  • How do I use Mail as an RSS reader?

  • How can I make the text of an incoming message larger?

  • Is there a way to force Mail to display only plain text?

  • How can I automatically sort my messages into different mailboxes?

  • How do I read, save, and delete incoming attachments?

  • I made a note, but where did it go?

  • Are there third-party tools that extend Mail's capabilities?

Table of Contents

  1. Take Control of Apple Mail in Leopard
    1. Read Me First
      1. Printing
      2. Updates
      3. Basics
    2. Introduction
    3. 1. Quick Start to Controlling Apple Mail
    4. 2. Learn What’s New in Leopard Mail
    5. 3. Learn About Email Protocols
      1. POP
      2. IMAP
      3. Switching from POP to IMAP
      4. .Mac
      5. Exchange
      6. SMTP
    6. 4. Set Up Your Accounts
      1. Use IMAP with Gmail
      2. Account Setup Tips
    7. 5. Read Incoming Messages
      1. Check Your Email
      2. Know and Customize the Interface
        1. The Viewer window
        2. Fonts and sizes
      3. Follow Message Threads
      4. Manage Incoming Message Formats
        1. If you prefer plain text
        2. If you prefer HTML without graphics
      5. Use Data Detectors
        1. What do Data Detectors detect?
        2. Find and use detected data
      6. Deal with Incoming Attachments
        1. View an attachment
        2. Save an attachment
      7. Stop Spam
        1. Set Mail's Junk Mail filter correctly
        2. Train your Junk Mail filter
        3. Bring in the big guns
    8. 6. Read RSS Feeds
      1. Configure Mail's RSS Preferences
      2. Add and Manage RSS Feeds
      3. View RSS Articles
    9. 7. Address Addressing
      1. Put Addresses in Address Book
      2. Address an Email Message
        1. Address Panel
      3. Automatic Address Completion
      4. LDAP server
      5. Access Hidden Address Fields
        1. Bcc
        2. Reply-To
      6. Address Messages to Groups
      7. Handle Previous Recipients
        1. Clean up the Previous Recipients list
        2. Disable Previous Recipients
      8. Choose an Account to Send From
    10. 8. Compose and Send Messages
      1. Handle Message Formatting
        1. Decide on a message format
        2. Set your message format
        3. Tips for plain text messages
        4. Tips for rich text messages
      2. Personalize Email with Signatures
        1. Configure signatures
      3. Work with Outgoing Attachments
        1. Understand attachment challenges
        2. Learn attachment basics
        3. Follow attachment guidelines
      4. Reply to Messages
      5. Forward Messages as Attachments
      6. Use Mail Stationery
        1. Create a message with stationery
        2. Make your own stationery
    11. 9. Manage Your Mailboxes
      1. Special Mailboxes
      2. Create a New Mailbox
      3. Arrange Your Mailboxes
    12. 10. Keep Track of Notes and To Do Items
      1. Notes
        1. Create a note
        2. Save notes
          1. Local or server storage
          2. Inbox or Notes mailbox
        3. View notes
      2. To Dos
        1. Create a to-do
      3. Understand Mail's iCal Connection
    13. 11. Find Your Messages
      1. Perform a Basic Search
        1. If you search in headers
        2. If you search message content
      2. Search for a Phrase
      3. Use Boolean Expressions
      4. Search By Other Criteria
      5. Work Smarter with Smart Mailboxes
        1. Create a smart mailbox
        2. Smart mailbox suggestions
    14. 12. Synchronize Mail Data Using .Mac
    15. 13. Automate Mail with Rules
      1. Create a Rule
      2. Use Multiple Conditions and Actions
      3. Rule Examples
      4. Running Rules on Command
    16. 14. Fix Mail Problems
      1. Fix Incoming Mail Problems
        1. Try Connection Doctor
        2. User name and password errors
        3. Connection errors
          1. Squiggles
          2. Bangs
      2. Fix Outgoing Mail (SMTP) Problems
        1. Find the correct settings
        2. Fix the "wrong server" problem
          1. Clean out your SMTP server list
          2. Associate the right server with each account
          3. Pick a server (just one)
        3. Fix the "incorrect settings" problem
        4. Fix the "blocked port" problem
        5. Fix sending delays
      3. Fix Mailbox Problems
      4. Fix Spotlight Errors
    17. 15. Back Up and Restore Your Email
      1. Back Up and Restore with Time Machine
      2. Use Another Backup Program
      3. Archive a Mailbox
    18. A. About This Book
      1. About the Author
      2. Author's Acknowledgements
      3. Shameless Plug
      4. About the Publisher
      5. Production Credits