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Successful Time Management, 4th Edition

Book Description

Provides readers with effective ways to manage one's schedule so as to maximize productivity at work and at home and is packed with exercises and action sheets and appendices.

Table of Contents

  1. Cover
  2. Title Page
  3. Contents
  4. Preface
  5. A note on this new edition
  6. 1    Time: a key resource – opportunities and difficulties
    1. Making it work
    2. A personal approach
    3. The productivity gain
    4. Speculate to accumulate
    5. Perfect time
  7. 2    First steps towards effective time management
    1. Your work mix
    2. Assessing your current working practice
    3. Plan the work and work the plan
    4. What kind of system?
    5. Setting clear objectives
    6. Thinking ahead
    7. Spend time to save time
    8. Taking time to think
    9. Be prepared to say ‘no’
    10. To be, or not to be (perfect)
    11. Work smarter not longer
    12. Reward yourself
    13. Maintaining good intentions
  8. 3    Getting (and staying) organized
    1. Work the plan
    2. Batch your tasks
    3. Use your diary effectively
    4. Schedule appointments with care
    5. Clear your desk
    6. Avoid ‘cherry picking’
    7. The internet
    8. Highlight key facts
    9. Insist on quality
    10. Action or investment
    11. Working with a secretary or PA
    12. Use a ‘document parking’ system
    13. Make use of checklists
    14. Directing the techniques at particular result areas
    15. Intermission… take a break
  9. 4    Combating the time wasters
    1. The greatest time waster?
    2. Why uncomfortable is good
    3. When performance is inadequate
    4. Recognizing reality
    5. Identifying opportunities
    6. Handling personal interruptions
    7. Handling telephone interruptions
    8. Save time getting through
    9. Make messages accurate
    10. Email
    11. On the move
  10. 5    Emails: shortcut or time black hole?
    1. Email versus snail mail
    2. Email: possible disadvantages
    3. Basic guidelines
    4. Systematic sorting
    5. Digital signatures and other security devices
    6. Jargon and acronyms
    7. Attachments
    8. Hyperlinks
    9. Potential problems
  11. 6    First things first
    1. Pareto’s law
    2. Make the miscellaneous a priority
    3. Schedule – backwards
    4. Be honest about deadlines
    5. Review task methodology
    6. Eliminate the unnecessary
    7. Danger – keep your distance
    8. Be confident of your priorities
  12. 7    Controlling the paperwork
    1. Aim to minimize paperwork
    2. Make a habit of brevity
    3. Minimize your paper handling
    4. Do not let files and filing waste time
    5. Keep papers neat
    6. Computerize it – but carefully
    7. Do not duplicate information unnecessarily
    8. Do not prolifrate information unnecessarily
    9. Do not put it in writing
    10. Write faster
    11. WPB – the most time-saving object in your office
  13. 8    Working with other people
    1. The socializing organization
    2. Informal contact
    3. Making a working lunch work
    4. Consider a day out
    5. No conflict – no wasted time
    6. The right people
    7. The need for clear instructions
    8. Don’t do it – delegate
    9. Swap tasks to save time
    10. Develop your people
    11. Simply the most time-saving phrase in the language
    12. Do not hover
    13. Motivate your people
    14. Provide specific time management help for staff
    15. Make and keep some firm rules
    16. Meetings – danger or opportunity?
  14. 9    Final words
    1. Is it worthwhile?
  15. Copyright