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Successful Time Management, 3rd Edition

Book Description

Successful Time Management is packed with proven tips and techniques to help you review and assess you time management and adopt new work practices to improve it. It includes great time-saving ideas, practical solutions and checklists, plus advice on: controlling paperwork; organizing your e-mail inbox; delegating and working with others; prioritizing to focus on key issues; getting and staying organized. Now in its thrid edition, this essential guide will help you minimize time-wasting and interruptions, and focus on the priority tasks that will lead to success in your job and career.

Table of Contents

  1. Cover
  2. Title page
  3. Imprint
  4. Table of contents
  5. Author’s Note to this revised edition
  6. Preface
  7. 1. Time: a key resource – opportunities and difficulties
    1. MAKING IT WORK
    2. A PERSONAL APPROACH
    3. THE PRODUCTIVITY GAIN
    4. SPECULATE TO ACCUMULATE
    5. PERFECT TIME
    6. SUMMARY
  8. 2. First steps towards effective time management
    1. YOUR WORK MIX
    2. ASSESSING YOUR CURRENT WORKING PRACTICE
    3. PLAN THE WORK AND WORK THE PLAN
    4. WHAT KIND OF SYSTEM?
    5. SETTING CLEAR OBJECTIVES (the text over page defines these)
    6. THINKING AHEAD
    7. SPEND TIME TO SAVE TIME
    8. TAKING TIME TO THINK
    9. BE PREPARED TO SAY ‘NO’
    10. TO BE, OR NOT TO BE (PERFECT)
    11. WORK SMARTER NOT LONGER
    12. REWARD YOURSELF
    13. SUMMARY
  9. 3. Getting (and staying) organized
    1. WORK THE PLAN
    2. BATCH YOUR TASKS
    3. USE YOUR DIARY EFFECTIVELY
    4. SCHEDULE APPOINTMENTS WITH CARE
    5. CLEAR YOUR DESK
    6. AVOID ‘CHERRY PICKING’
    7. USE ABSTRACTS
    8. THE INTERNET
    9. HIGHLIGHT KEY FACTS
    10. INSIST ON QUALITY
    11. ACTION OR INVESTMENT
    12. A GOOD PERSONAL ASSISTANT (OR SECRETARY)
    13. USE A ‘DOCUMENT PARKING’ SYSTEM
    14. MAKE USE OF CHECKLISTS
    15. DIRECTING THE TECHNIQUES AT PARTICULAR RESULT AREAS
    16. INTERMISSION… TAKE A BREAK
    17. SUMMARY
  10. 4. Combating the time wasters
    1. THE GREATEST TIME WASTER?
    2. WHY UNCOMFORTABLE IS GOOD
    3. WHEN PERFORMANCE IS INADEQUATE
    4. RECOGNIZING REALITY
    5. IDENTIFYING OPPORTUNITIES
    6. HANDLING PERSONAL INTERRUPTIONS
    7. HANDLING TELEPHONE INTERRUPTIONS
    8. SAVE TIME GETTING THROUGH
    9. MAKE MESSAGES ACCURATE
    10. E-MAIL
    11. ON THE MOVE
    12. SUMMARY
  11. 5. E-mails: shortcut or time black hole?
    1. E-MAIL VERSUS SNAIL MAIL
    2. E-MAIL: POSSIBLE DISADVANTAGES
    3. BASIC GUIDELINES
    4. SYSTEMATIC SORTING
    5. DIGITAL SIGNATURES AND OTHER SECURITY DEVICES
    6. JARGON AND ACRONYMS
    7. ATTACHMENTS
    8. HYPERLINKS
    9. POTENTIAL PROBLEMS
    10. SUMMARY
  12. 6. First things first
    1. PARETO’S LAW
    2. MAKE THE MISCELLANEOUS A PRIORITY
    3. SCHEDULE – BACKWARDS
    4. BE HONEST ABOUT DEADLINES
    5. REVIEW TASK METHODOLOGY
    6. ELIMINATE THE UNNECESSARY
    7. DANGER – KEEP YOUR DISTANCE
    8. BE CONFIDENT OF YOUR PRIORITIES
    9. SUMMARY
  13. 7. Controlling the paperwork
    1. AIM TO MINIMIZE PAPERWORK
    2. MAKE A HABIT OF BREVITY
    3. MINIMAL MEMOS
    4. MINIMIZE YOUR PAPER HANDLING
    5. DO NOT LET FILES AND FILING WASTE TIME
    6. KEEP PAPERS NEAT
    7. COMPUTERIZE IT – BUT CAREFULLY
    8. DO NOT DUPLICATE INFORMATION UNNECESSARILY
    9. DO NOT PROLIFERATE INFORMATION UNNECESSARILY
    10. DO NOT PUT IT IN WRITING
    11. WRITE FASTER
    12. WPB – THE MOST TIME-SAVING OBJECT IN YOUR OFFICE
    13. SUMMARY
  14. 8. Working with other people
    1. THE SOCIALIZING ORGANIZATION
    2. INFORMAL CONTACT
    3. MAKING A WORKING LUNCH WORK
    4. CONSIDER A DAY OUT
    5. NO CONFLICT – NO WASTED TIME
    6. THE RIGHT PEOPLE
    7. THE NEED FOR CLEAR INSTRUCTIONS
    8. DON’T DO IT – DELEGATE
    9. SWAP TASKS TO SAVE TIME
    10. DEVELOP YOUR PEOPLE
    11. SIMPLY THE MOST TIME-SAVING PHRASE IN THE LANGUAGE
    12. DO NOT HOVER
    13. MOTIVATE YOUR PEOPLE
    14. PROVIDE SPECIFIC TIME MANAGEMENT HELP FOR STAFF
    15. MAKE AND KEEP SOME FIRM RULES
    16. MEETINGS – DANGER OR OPPORTUNITY?
    17. SUMMARY
  15. 9. Final words
  16. Appendix 1: Time management to the rescue
  17. Appendix 2: Time management format examples
    1. DIGITAL DIARIES
  18. Creating Success series
  19. Full imprint