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Special Edition Using Microsoft Office Outlook 2007

Book Description

Every business professional faces challenges in managing their time to be as efficient and productive as possible. Information management has become an important everyday task in helping manage these challenges successfully, and Microsoft Outlook is the gold standard to help users stay organized. Outlook not only helps manage contacts, appointments, and tasks, it also serves as the e-mail and fax client. Outlook 2007 has been redesigned and improved with a new user interface, electronic business cards, RSS support, smart scheduling, anti-phishing capabilities, junk e-mail filter, and more. Case study sections called "Improving Your Outlook" illustrate how to apply the information learned in real-world situations. Troubleshooting sections in each chapter illustrate common problems that occur when using Outlook, followed by a detailed solution. With this book, you learn the latest features and improvements in Outlook by focusing on user productivity through real-world techniques in real-world environments.

Introduction

I Setting Up and Configuring Outlook

1 What’s New in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

2 Getting Started and Getting Help . . . . . . . . . . . . . . . . . . . 25

3 Managing Outlook Folders . . . 39

4 Creating Views and Print Styles . . . . . . . . . . . . . . . . . . . . . 79

5 Customizing Command Bars . . 117

II Outlook as a Personal Information Manager

6 Managing Personal Information

Using Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

7 Creating and Using Categories . . . . . . . . . . . . . 145

8 Customizing Outlook Today . . . 161

9 Creating Contacts . . . . 179

10 Working with Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 207

11 Address Books and Directory Services . . . . . . . . . . . . 247

12 Using the Outlook Calendar . . . . . . . . . . . . . . . . . . . . . . . 257

13 Collaborating with Calendars . . . . . . . . . . . . . . . . . . . . . . 301

14 Working with Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

15 Staying Organized with the Outlook Journal . . . . . 349

16 Using Outlook Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367

III Outlook as a Mail Client

17 Working with Mail Accounts . . . . . . . . . . . . . . . . . . . . . . . 379

18 Creating New Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . 407

19 Receiving Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 435

20 Using Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 463

21 Setting Outlook Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . 475

22 Finding and Organizing Outlook Items . . . . . . . . . . . . 511

23 Importing, Exporting, and Backing Up

Outlook Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 537

24 Compacting and Archiving Items . . . . . . . . . . . . . . . . . . 561

25 Using Outlook Securely . . . . . . . . . . . . . . . . . . . . . . . . . . . . 583

IV Outlook as the Client for Exchange Server

26 Using Outlook as an Exchange Client . . . . . . . . . . . . . 621

27 Creating and Using Rules . . . . . . . . . . . . . . . . . . . . . . . . . . 651

28 Advanced Exchange Options . . . . . . . . . . . . . . . . . . . . . . 683

29 Exchange Public Folders . . . . . . . . . . . . . . . . . . . . . . . . . . . 695

30 Working Remotely with Exchange Server . . . . . . . . . 721

31 Advances with Outlook and Exchange

Server 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 747

V Programming and Advanced Outlook Topics

32 Creating and Using Custom Forms . . . . . . . . . . . . . . . . 757

33 Using VBA in Outlook . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 795

34 Advanced Outlook Programming Topics . . . . . . . . . . 819

35 Business Contact Manager . . . . . . . . . . . . . . . . . . . . . . . . . 833

36 Reading RSS Feeds in Outlook . . . . . . . . . . . . . . . . . . . . 879

VI Appendices

A Installing Outlook 2007 . . . . . . . . . . . . . . . . . . . . . . . . . . . . 897

B Using the Office Resource Kit . . . . . . . . . . . . . . . . . . . . . . 907

C Outlook’s Files, Folders, and Registry Keys . . . . . . . 915

D Outlook’s Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 921

E Working with the Windows Registry . . . . . . . . . . . . . . 927

F Outlook Shortcut Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 939

G Outlook Fields and Equivalent Properties . . . . . . . . 951

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 961

Table of Contents

  1. Title Page
  2. Copyright Page
  3. Contents at a Glance
  4. Contents
  5. About the Author
  6. Dedication
  7. Acknowledgments
  8. We Want to Hear from You!
  9. Reader Services
  10. Introduction
  11. Part I: Setting Up and Configuring Outlook
    1. Chapter 1. What’s New in Outlook 2007?
    2. Chapter 2. Getting Started and Getting Help
    3. Chapter 3. Managing Outlook Folders
    4. Chapter 4. Creating Views and Print Styles
    5. Chapter 5. Customizing Command Bars
  12. Part II: Outlook as a Personal Information Manager
    1. Chapter 6. Managing Personal Information Using Outlook
    2. Chapter 7. Creating and Using Categories
    3. Chapter 8. Customizing Outlook Today
    4. Chapter 9. Creating Contacts
    5. Chapter 10. Working with Contacts
    6. Chapter 11. Address Books and Directory Services
    7. Chapter 12. Using the Outlook Calendar
    8. Chapter 13. Collaborating with Calendars
    9. Chapter 14. Working with Tasks
    10. Chapter 15. Staying Organized with the Outlook Journal
    11. Chapter 16. Using Outlook Notes
  13. Part III: Outlook as a Mail Client
    1. Chapter 17. Working with Mail Accounts
    2. Chapter 18. Creating New Messages
    3. Chapter 19. Receiving Messages
    4. Chapter 20. Using Templates
    5. Chapter 21. Setting Outlook Options
    6. Chapter 22. Finding and Organizing Outlook Items
    7. Chapter 23. Importing, Exporting, and Backing Up Outlook Information
    8. Chapter 24. Compacting and Archiving Items
    9. Chapter 25. Using Outlook Securely
  14. Part IV: Outlook as the Client for Exchange Server
    1. Chapter 26. Using Outlook as an Exchange Client
    2. Chapter 27. Creating and Using Rules
    3. Chapter 28. Advanced Exchange Options
    4. Chapter 29. Exchange Public Folders
    5. Chapter 30. Working Remotely with Exchange Server
    6. Chapter 31. Advances with Outlook 2007 and Exchange Server 2007
  15. Part V: Programming and Advanced Outlook Topics
    1. Chapter 32. Creating and Using Custom Forms
    2. Chapter 33. Using VBA in Outlook 2007
    3. Chapter 34. Advanced Outlook Programming Topics
    4. Chapter 35. Business Contact Manager
    5. Chapter 36. Reading RSS Feeds in Outlook
  16. Part VI: Appendices
    1. Appendix A. Installing Outlook 2007
    2. Appendix B. Using the Office Resource Kit
    3. Appendix C. Outlook’s Files, Folders, and Registry Keys
    4. Appendix D. Outlook’s Resources
    5. Appendix E. Working with the Windows Registry
    6. Appendix F. Outlook Shortcut Keys
    7. Appendix G. Outlook Fields and Equivalent Properties
  17. Index