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Special Edition Using Microsoft® Project 2002

Book Description

Special Edition Using Microsoft Project 2002 gives you direct answers about how to put a project schedule together with this best-selling project management software. It's organized to follow the project cycle of initializing and developing a plan, implementing the plan, tracking and analyzing progress, adjusting to changes and unforeseen events, and preparing the final reports. You'll find step-by-step procedures for using Project's features, plus you'll get help with common problems.

Table of Contents

  1. Copyright
  2. About the Authors
  3. About the Technical Editors
  4. Acknowledgments
  5. Tell Us What You Think!
  6. Introduction
  7. Getting Started with Microsoft Project 2002
    1. The Power of Microsoft Project 2002
      1. Exploring Project Management
      2. What Microsoft Project 2002 Can Do for You
      3. Some General, Common-Sense Guidelines for Project Managers
      4. A Checklist for Using Microsoft Project
      5. Project Management Scheduling Techniques
      6. Troubleshooting
    2. Learning the Basics of Microsoft Project
      1. Starting and Exiting Microsoft Project
      2. Exploring the Microsoft Project Window
      3. Using Online Help and Learning Aids
      4. Introducing the Gantt Chart View
      5. Changing Views
      6. Scrolling and Selecting Data Fields
      7. Troubleshooting
    3. Setting Up a Project Document
      1. Supplying Information for a New Project
      2. Selecting the Environment Options
      3. Defining a Calendar of Working Time
      4. Troubleshooting
    4. Managing Project Files
      1. Saving and Protecting Files
      2. Creating and Using Templates
      3. Working with the Organizer and the Global File
      4. Troubleshooting
  8. Scheduling Tasks
    1. Creating a Task List
      1. Approaching the Planning Process
      2. Entering Tasks in a Gantt Chart
      3. Understanding the Fields in the Task Table
      4. Entering Task Names
      5. Editing the Task List
      6. Using the Task Information Dialog Box to Edit Tasks
      7. Entering Task Duration
      8. Defining Milestones
      9. Using Recurring Tasks
      10. Attaching Notes to Tasks
      11. Attaching Hyperlinks to Tasks
      12. Using Other Views to Create Tasks
      13. Outlining the Task List
      14. Using Custom WBS Codes
      15. Using Custom Outline Numbers
      16. Printing the Project Task List
      17. Troubleshooting
      18. Project Extras: Letting Project Calculate Duration
    2. Entering Scheduling Requirements
      1. An Overview of Scheduling
      2. Understanding Dependency Links
      3. Entering Dependency Links
      4. Working with Task Constraints
      5. Entering Deadline Dates
      6. Splitting Tasks
      7. Creating and Using Task Calendars
      8. Troubleshooting
      9. Project Extras
    3. Viewing Your Schedule
      1. Working with the Gantt Chart View
      2. Adding Graphics and Text to Gantt Charts
      3. Working with the Calendar View
      4. Working with the Network Diagram View
      5. Troubleshooting
  9. Assigning Resources and Costs
    1. Defining Resources and Costs
      1. Understanding How Project Uses Resources and Costs
      2. Understanding Resources and Costs
      3. Defining the Resource Pool
      4. Using the Resource Fields
      5. Setting the Automatically Add New Resources and Tasks Option
      6. Sorting Resources
      7. Grouping Resources
      8. Filtering Resources
      9. Troubleshooting
    2. Understanding Resource Scheduling
      1. Learning About Resource Scheduling
      2. Reviewing the Essential Components of Work Resource Assignments
      3. Understanding the Resource Assignment Fields
      4. Understanding the Work Formula
      5. Choosing the Task Type
      6. Understanding Effort-Driven Tasks
      7. Modifying Resource Assignments
      8. Understanding the Driver Resource Concept
      9. Calculating Task Duration with Multiple Resources Assigned
    3. Assigning Resources and Costs to Tasks
      1. An Overview of Assigning Resources
      2. Selecting the Appropriate Task Settings
      3. Assigning Resources to Tasks
      4. Assigning Fixed Costs and Fixed Contract Fees
      5. Troubleshooting
    4. Resolving Resource Assignment Problems
      1. Understanding How Resource Overallocations Occur
      2. Identifying Resource Overallocations
      3. Strategies for Eliminating Resource Overallocations
      4. Eliminating Resource Overallocations Yourself
      5. Letting Project Level Overallocated Resources for You
      6. Troubleshooting
  10. Reviewing and Distributing a Project
    1. Reviewing the Project Plan
      1. Looking at the Big Picture
      2. Realigning the Plan
      3. Finalizing the Plan
      4. Troubleshooting
    2. Printing Views and Reports
      1. Using the Print Commands
      2. Changing the Printer Setup
      3. Using the Project Guide Toolbar
      4. Printing Views
      5. Printing Project’s Predesigned Reports
      6. Troubleshooting
  11. Tracking and Analyzing Progress
    1. Tracking Work on a Project
      1. An Overview of Tracking
      2. Using Project Guide for Tracking
      3. Working with Project Baselines
      4. Tracking a Project’s Performance and Costs
    2. Analyzing Progress and Revising the Schedule
      1. Project Management Overview
      2. Reviewing the Current Status of a Project
      3. Analyzing Performance with Earned Value Analysis
      4. Revising a Schedule to Complete on Time and on Budget
      5. Troubleshooting
  12. Coordinating Projects and Sharing Data
    1. Working with Multiple Projects
      1. Using the Window Commands
      2. Displaying Tasks from Different Files in the Same Window
      3. Creating Subprojects and Master Projects
      4. Creating Links Between Tasks in Separate Projects
      5. Sharing Resources Among Projects
      6. Troubleshooting
    2. Exporting and Importing Project Data with Other File Formats
      1. Exchanging Project Data with Other Applications
      2. File Formats Supported by Microsoft Project 2002
      3. Importing Project 2002 Data from Other Project Management Applications
      4. Exporting Project 2002 Data to Older Versions of Microsoft Project
      5. Using the Import/Export Wizard
      6. Saving an Entire Project in a Database
      7. Exchanging Selected Parts of a Project with Other Formats
      8. Using Microsoft Project 2002 As an OLE DB Provider
      9. Troubleshooting
    3. Copying, Pasting, and Inserting Data with Other Applications
      1. Copying Selected Data Between Applications
      2. Linking Selected Data Between Applications
      3. Working with Objects
      4. Placing Objects into Microsoft Project
      5. Placing Project Objects into Other Applications
      6. Troubleshooting
  13. Using and Customizing the Display
    1. Using the Standard Views, Tables, Filters, and Groups
      1. Exploring the Standard Views
      2. Exploring the Standard Tables
      3. Exploring the Standard Filters
      4. Exploring the Standard Groups
      5. Troubleshooting
    2. Formatting Views
      1. Using the Common Format Options in the Standard Views
      2. Formatting the Gantt Chart View
      3. Formatting the Calendar View
      4. Formatting the Network Diagram View
      5. Formatting the Task and Resource Form Views
      6. Formatting the Resource Graph View
      7. Formatting the Resource Usage View
      8. Formatting the Task Usage View
      9. Formatting the Sheet Views
      10. Troubleshooting
    3. Customizing Views, Tables, Fields, Filters, and Groups
      1. Creating New Views
      2. Using and Creating Tables
      3. Customizing Fields
      4. Creating Custom Filters
      5. Creating Custom Filters with AutoFilter
      6. Creating Custom Groups
      7. Organizing Views and Other Custom Elements in Project Files
      8. Troubleshooting
    4. Using and Customizing the Standard Reports
      1. Understanding the Standard Reports
      2. Customizing Reports
      3. Creating Reports
      4. Using the Common Customization Controls
      5. Customizing Specific Report Types
      6. Saving and Sharing Custom Reports
      7. Troubleshooting
    5. Customizing Toolbars, Menus, and Forms
      1. Altering the Behavior of Personalized Menus and Toolbars
      2. Customizing Toolbars
      3. Customizing Menu Bars
      4. Customizing Forms
      5. Troubleshooting
  14. Using Project Server and Project Professional
    1. Managing Collaboration with Project Server
      1. New Features in Project Server 2002 Web Access
      2. Exploring Project’s Collaborative Features
      3. Introduction to Microsoft Project Web Access
      4. Collaborating During the Planning Process
      5. Collaborating During the Tracking Process
      6. Collaborating During the Update Process
      7. Other Functions in Project Web Access
    2. An Overview of Microsoft Project Professional 2002
      1. What Microsoft Project Professional 2002 Adds to Microsoft Project
      2. System Architecture and Requirements
      3. Planning for Enterprise-Level Project Management
      4. Logging in to Project Server from Project Professional
      5. Using Enterprise Outline Codes and Custom Fields
      6. Working with Enterprise Resources
      7. Working with Enterprise Projects
    3. Managing Projects Using Microsoft Project Professional 2002
      1. Managing Resource Assignments
      2. Using Enterprise Templates
      3. Working with Versions
      4. Using Project Manager Views
    4. Managing Project Portfolios with Microsoft Project Professional
      1. Analyzing Projects and Resources
      2. Using the Project Center
      3. Using the Resource Center
    5. Administering Project Portfolios with Microsoft Project Professional
      1. System Administration
      2. Using Office Web Components
      3. Building OLAP Cubes and Updating Resource Tables
      4. Managing Views
      5. Checking in Enterprise Projects
      6. Checking in Enterprise Resources
      7. Managing Project Versions
      8. Importing Resources
      9. Importing Projects
      10. Managing the Enterprise Global Template
  15. Index