Special Edition Using Microsoft® Office XP

Creating Directories

The only real difference between the way Word handles form letters and the way it handles merged "directories" (in previous versions of Word, they were called "catalogs") lies in the way Word uses page breaks. In a form letter, Word inserts a page break (actually, a "next page" section break) after it finishes processing a record from the data source. In a directory, Word doesn't add page breaks; as a result, one record follows another in the finished document.

→ You can also use Outlook's built-in printing capabilities to produce phone lists, even on Day-Timer sheets; for details, see "Printing Phone Lists from Your Contacts List".

Say you want to print a custom report of all the people in your Outlook Contacts list, in ...