Special Edition Using Microsoft® Office XP

Formatting Documents with Styles

A style is nothing more or less than a shorthand for formatting: Put a bunch of formatting specifications together, give it a name, and you have a style. If you find yourself applying the same formatting to text throughout a document, use styles to ensure a consistent and professional appearance that's easily modified. Use styles to control the formatting of the following:

• Heading paragraphs— Whether the headings are chapter titles, section names, product numbers, department names, contract division subtitles—doesn't matter. If your document has a repeating kind of paragraph that's always formatted the same way, create a style for it.

• Repeating body text— If your document includes repeating body text that requires ...