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Special Edition Using Microsoft® Office XP

Book Description

With this edition of Special Edition Using Office XP there is a continual emphasis on realistic applications and uses of the program features. While there are many other big books in the Office market today, there are few that tailor coverage uniquely for the intermediate to advanced Office user as Special Edition Using does, delivering more focused value for the customer. It has been updated to reflect Office XP's Smart tags, collaboration features, speech and dictation tools, built-in recovery features, "add network place" wizard and much more

Table of Contents

  1. Copyright
  2. About the Authors
  3. Acknowledgments
  4. Tell Us What You Think!
  5. Introduction
  6. Common Tasks and Features
    1. An Overview of Office XP
      1. What's New in Office XP
      2. An Overview of Office XP Applications
      3. Online Help for Expert Users
      4. Advanced Support Options
    2. Customizing the Office Interface
      1. Controlling Automatic Interface Changes
      2. Customizing Toolbars
      3. Creating a New Toolbar
      4. Customizing Built-In Menus
      5. Bypassing Menus with Keyboard Shortcuts
      6. Configuring Common Office Features
      7. Setting Security Options
      8. Saving and Restoring Personal Settings
      9. Troubleshooting
      10. Secrets of the Office Masters: Custom Toolbars for Quick Highlighting
    3. Office File Management for Experts
      1. Setting Up Office File Storage Locations
      2. Creating New Files
      3. Using and Customizing Common Dialog Boxes
      4. Storing Document Details
      5. Searching for Office Files
      6. Working with Multiple Files
      7. Setting Up Automatic Backup and Recovery Options
      8. Troubleshooting
      9. Secrets of the Office Masters: Details, Details
    4. Editing and Formatting Text
      1. Entering Text
      2. Selecting Text
      3. Finding and Replacing Text
      4. Converting Scanned Documents to Text
      5. Using Speech Recognition to Enter Text
      6. Using AutoCorrect to Automate Documents
      7. Using and Managing Fonts
      8. Common Formatting Options
      9. Undoing and Redoing Changes
      10. Troubleshooting
      11. Secrets of the Office Masters: Using AutoCorrect to Add a Digital Signature to Your Documents
    5. Creating and Editing Professional-Quality Graphics
      1. Using Office Drawing Tools
      2. Creating Graphics from Text
      3. Using the Media Gallery
      4. Importing, Exporting, and Compressing Graphics
      5. Working with Scanned Images
      6. Creating and Editing Charts and Diagrams
      7. Troubleshooting
      8. Secrets of the Office Masters: A Professional Word Flowchart
    6. Sharing Data Between Office Applications
      1. Using the Office Clipboard
      2. Converting Clipboard Data into Alternative Formats
      3. Dragging and Dropping Data
      4. Converting and Importing Files Between Office Applications
      5. Combining Two or More Data Types in One Document
      6. Troubleshooting
      7. Secrets of the Office Masters: Replacing the Office Clipboard
    7. Using Office on the Web
      1. Office and the Web
      2. Choosing the Right Tool for the Job
      3. Moving Between HTML and Office Formats
      4. Web-Page Design Essentials
      5. Working with Hyperlinks
      6. Troubleshooting
      7. Secrets of the Office Masters: Keys to Effective Web Page Design
    8. Sharing Office Documents
      1. Keeping Shared Documents Secure
      2. Routing, Reviewing, and Revising Documents
      3. Office Web Discussions
      4. Troubleshooting
      5. Secrets of the Office Masters: Tips for Managing an Intranet Server
  7. Using Outlook
    1. Outlook Essentials
      1. Is Outlook the Heart of Office?
      2. Setting Up E-mail Accounts and Connections
      3. Managing Outlook Data Files
      4. Using and Customizing the Outlook Interface
      5. Creating, Editing, and Managing Outlook Items
      6. Creating Reminders and Flagging Items for Follow-Up
      7. Using Custom Views to Display Information
      8. Finding Outlook Items
      9. Integrating Outlook with Exchange Server
      10. Importing and Exporting Outlook Information
      11. Troubleshooting
      12. Secrets of the Office Masters: Building a Library of Saved Searches
    2. Expert E-mail Management
      1. Managing Multiple E-mail Accounts
      2. Creating, Managing, and Using E-mail Addresses
      3. Using Word as an E-mail Editor
      4. Creating and Sending Messages
      5. Checking Your Mail and Reading New Messages
      6. Working with Attachments
      7. Organizing Your E-mail
      8. Troubleshooting
      9. Secrets of the Office Masters: Expert Strategies for Outlook Rules
    3. Tracking Appointments and Tasks
      1. Managing Your Personal Calendar
      2. Creating a New Appointment or Event
      3. Viewing a Daily, Weekly, or Monthly Calendar
      4. Maintaining a Personal Task List
      5. Printing a Calendar
      6. Troubleshooting
      7. Secrets of the Office Masters: Juggling Multiple Time Zones
    4. Managing a Contacts List
      1. Managing Your List of Contacts
      2. Entering and Editing Contact Information
      3. Working Smarter with Contact Items
      4. Using MSN Messenger to Communicate with Contacts
      5. Addressing Letters and Envelopes Using Your Contacts List
      6. Printing Phone Lists from Your Contacts List
      7. Troubleshooting
      8. Secrets of the Office Masters: Mapping a Contact's Address
    5. Sharing Schedules and Planning Meetings
      1. Sharing Group Schedules
      2. Planning a Meeting with Outlook
      3. Rescheduling or Canceling a Meeting
      4. Responding to Meeting Requests
      5. Troubleshooting
      6. Secrets of the Office Masters: Publishing a Calendar as a Web Page
  8. Using Word
    1. Word Essentials
      1. Avoiding Compatibility Problems
      2. Batch Conversions with the Conversion Wizard
      3. Understanding Your Formatting Options
      4. Applying and Modifying Formats
      5. Choosing the Right Document View
      6. Printing Word Documents
      7. Customizing the Word Interface
      8. Word Startup Switches
      9. Troubleshooting
      10. Secrets of the Office Masters: Styles and Manually Applied Formatting
    2. Expert Text-Editing Techniques
      1. Navigating Through a Word Document
      2. Finding and Replacing Text and Other Parts of a Document
      3. Entering Text and Graphics Automatically with AutoText and AutoCorrect
      4. Using Hyphens and Dashes
      5. Changing Text Formatting
      6. Changing Paragraph Formatting
      7. Using the Ruler to Set Tab Stops and Indents
      8. Formatting Simple Lists with Bullets and Numbers
      9. Formatting All or Part of a Document Automatically
      10. Checking Spelling and Grammar
      11. Sharing Documents
      12. Troubleshooting
      13. Secrets of the Office Masters: Combining Revision Marks and Comments
    3. Advanced Document Formatting
      1. Adjusting Margins
      2. Changing Paper Size and Orientation
      3. Inserting and Deleting Manual Page Breaks
      4. Formatting Documents by Section
      5. Adding Lines, Borders, Shading, and Backgrounds
      6. Formatting a Document with Columns
      7. Faking Columns with Linked Text Boxes
      8. Creating and Editing Headers and Footers
      9. Creating and Editing Letters
      10. Creating Envelopes and Labels
      11. Keeping Long Documents Under Control
      12. Wrapping Text Around Graphics
      13. Summarizing a Document Automatically
      14. Troubleshooting
      15. Secrets of the Office Masters: Creative Newsletter Layouts
    4. Using Tables
      1. Using Tables to Organize Information
      2. Adding a Table to a Document
      3. Working with Tables
      4. Positioning Tables on the Page
      5. Advanced Table Formatting Options
      6. Troubleshooting
      7. Secrets of the Office Masters: Nested Tables for Superior Layout
    5. Using Styles, Templates, and Themes
      1. Using Styles and Templates to Manage Formats
      2. Formatting Documents with Styles
      3. Saving Formats as Named Styles
      4. Customizing the Normal Document Template
      5. Using Word's Built-In Templates
      6. Changing Document Formats Globally
      7. Managing Styles and Templates
      8. Troubleshooting
      9. Secrets of the Office Masters: Using a Macro to Replace Straight Quotes with Curly Quotes
    6. Creating Dynamic Documents with Fields and Forms
      1. Using Fields Intelligently
      2. Inserting a Field into a Document
      3. Formatting Field Results
      4. Displaying Field Results Correctly
      5. Some Useful Custom Fields
      6. Creating a Data-Entry Form
      7. Troubleshooting
      8. Secrets of the Office Masters: Putting the {ListNum} Field to Work
    7. Merging Data and Documents
      1. Merging Data to Create Custom Reports and Letters
      2. Using Mail Merge to Personalize Form Letters
      3. Mass E-mailing and Faxing with Outlook and Mail Merge
      4. Creating Directories
      5. Advanced Mail Merge Techniques
      6. Troubleshooting
      7. Secrets of the Office Masters: Professional Labels, Big Time
  9. Using Excel
    1. Excel Essentials
      1. Working with Worksheets and Workbooks
      2. File Compatibility Issues
      3. Using Ranges to Work with Multiple Cells
      4. Hiding Rows and Columns
      5. Finding, Replacing, and Transforming Data
      6. Customizing the Worksheet Window
      7. Using Links to Automatically Update or Consolidate Worksheet Data
      8. Restricting and Validating Data Entry for a Cell or Range
      9. Printing Worksheets
      10. Publishing Excel Data in Web Pages
      11. Customizing Excel
      12. Troubleshooting
      13. Secrets of the Office Masters: Beware of Undo
    2. Advanced Worksheet Formatting
      1. How Cell Formatting Works
      2. Changing Formatting for a Cell or Range
      3. Designing and Formatting a Worksheet for Maximum Readability
      4. Using Conditional Formatting to Identify Key Values
      5. Copying Formats with the Format Painter
      6. Saving Formats as Named Styles
      7. Using AutoFormat
      8. Troubleshooting
      9. Secrets of the Office Masters: Redesigning a Worksheet Clarifies the Information
    3. Using Formulas and Functions
      1. Entering and Editing Formulas
      2. Using Range Names and Labels in Formulas
      3. Manipulating Data with Worksheet Functions
      4. Putting Worksheet Functions to Use
      5. Troubleshooting Formulas
      6. Using Goal Seek to Find Values
      7. Troubleshooting
      8. Secrets of the Office Masters: Nesting Functions Within Functions
    4. Creating and Editing Charts
      1. Anatomy of an Excel Chart
      2. Using the Chart Wizard for Quick Results
      3. Selecting Data to Plot
      4. Selecting and Customizing a Chart Type
      5. Editing and Formatting Chart Elements
      6. Troubleshooting
      7. Secrets of the Office Masters: Creating a Custom Chart Library
    5. Working with Lists and Databases
      1. Creating a List on a Worksheet
      2. Speeding Up Repetitive Data Entry with AutoComplete
      3. Automatically Filling In a Series of Data
      4. Sorting Lists
      5. Finding and Filtering Data in a List
      6. Using Forms to Add and Edit List Data
      7. Importing and Exporting Data
      8. Creating Links to External Databases
      9. Creating and Using Web Queries
      10. Troubleshooting
      11. Secrets of the Office Masters: Combine Data from Several Web Sources in a Custom Page
    6. Using Excel in a Workgroup
      1. Protecting a Worksheet
      2. Sharing a Workbook
      3. Storing Multiple Scenarios in a Single Workbook
      4. Consolidating Data from Multiple Users into a Single Workbook
      5. Troubleshooting
      6. Secrets of the Office Masters: Creating Custom Views of Worksheet Data
    7. Using PivotTables and PivotCharts
      1. How PivotTable and PivotChart Reports Work
      2. When Should You Use a PivotTable?
      3. Creating a PivotTable
      4. Editing and Updating a PivotTable
      5. Creating and Editing PivotCharts
      6. Formatting and Printing PivotTables
      7. Troubleshooting
      8. Secrets of the Office Masters: Grouping Items in a PivotTable
  10. Using PowerPoint
    1. PowerPoint Essentials
      1. Anatomy of a PowerPoint Presentation
      2. File Compatibility Issues
      3. Creating a Presentation
      4. Viewing a Presentation
      5. Managing Slide Shows
      6. Navigating Through a Presentation
      7. Troubleshooting
    2. Expert Presentation-Building Techniques
      1. Editing the Presentation Outline
      2. Picking the Best Slide Layout
      3. Editing Slides
      4. Creating a Summary Slide
      5. Collaborating on a Presentation
      6. Checking for Inconsistencies and Style Errors
      7. Troubleshooting
      8. Secrets of the Office Masters: Advanced Tricks for Showing Graphs
    3. Advanced Formatting Options
      1. PowerPoint File Types
      2. Organizing Formats with Master Slides
      3. Applying and Modifying Designs
      4. Using Color Schemes
      5. Changing Paragraph and Text Formatting
      6. Troubleshooting
      7. Secrets of the Office Masters: Tweaking the Slide Master
    4. Adding Graphics, Multimedia, and Special Effects
      1. Using Transitions to Control Pacing
      2. Animating Text and Objects on a Slide
      3. Adding Multimedia to Your Presentation
      4. Using Action Links to Combine Effects
      5. Troubleshooting
      6. Secrets of the Office Masters: Animate Charts to Emphasize Data
    5. Planning and Delivering a Presentation
      1. Planning Your Presentation
      2. Delivering a Perfect Presentation
      3. Using PowerPoint with a Projector
      4. Taking Notes During a Slide Show
      5. Printing Your Presentation
      6. Troubleshooting
      7. Secrets of the Office Masters: Anticipating Questions with Hidden Slides
  11. Other Office Applications
    1. Access Essentials
      1. Planning an Access Database
      2. Choosing the Right File Format
      3. Working with Database Objects
      4. Using Wizards to Create Databases and Objects
      5. Exporting and Importing Data
      6. Creating Access Applications
      7. Troubleshooting
      8. Secrets of the Office Masters: A Database Design Checklist
    2. Customizing Tables, Forms, and Reports
      1. Creating and Customizing Tables
      2. Defining Relationships Between Tables
      3. Building Great Forms and Reports
      4. Troubleshooting
      5. Secrets of the Office Masters: Creating Links to External Databases
    3. Entering, Finding, and Filtering Data
      1. Restricting Data Entry
      2. Using Queries to Extract Data from a Database
      3. Creating and Applying Filters
      4. Viewing Outlook Data in PivotTables and PivotCharts
      5. Troubleshooting
      6. Secrets of the Office Masters: Input Masks Made Easy
    4. FrontPage Essentials
      1. How FrontPage Fits into Office
      2. Using the Integrated Environment
      3. Creating and Editing Web Pages
      4. Laying Out Pages
      5. Troubleshooting
      6. Secrets of the Office Masters: Using FrontPage Components
    5. Developing and Managing a Web Site
      1. Creating and Managing Web Sites
      2. Ensuring a Consistent Visual Style
      3. Publishing a Web Site
      4. Troubleshooting
      5. Secrets of the Office Masters: Understanding FrontPage's Statistics
  12. Automating Office with Macros and VBA
    1. Using Macros to Automate Office Tasks
      1. How Macros Work
      2. Recording Simple Macros
      3. Troubleshooting Recorded Macros
      4. Running Macros
      5. Macro Security
      6. Secrets of the Office Masters: Getting Ready to Tackle VBA
    2. Working with Visual Basic for Applications
      1. VBA Basics
      2. Managing Macros
      3. Using the VBA Editor
      4. Building Interactive VBA Programs
      5. Controlling an Office Application from VBA
      6. Secrets of the Office Masters: Elements of Programming Style for the Nonprogrammer
    3. Building Custom Applications with VBA
      1. Controlling How VBA Applications Start
      2. Using Auto Macros
      3. Opening, Closing, and Creating New Documents
      4. Using VBA to Add Text
      5. Displaying Messages
      6. Displaying Office-Standard Dialog Boxes
      7. Creating Custom Dialog Boxes
      8. Troubleshooting
      9. Secrets of the Office Masters: Custom Dialog Boxes in VBA
    4. Advanced VBA Tools and Techniques
      1. Managing VBA Projects
      2. Code Snippets You Can Use
      3. Controlling Other Applications
      4. Using the Object Browser
      5. Secrets of the Office Masters: Stuck on a Line of VBA Code?
  13. Appendixes
    1. Advanced Setup Options
      1. Using the Windows Installer
      2. Activating Your Copy of Office
      3. Performing a Custom Installation
      4. Fixing Setup Problems
      5. Using Setup in Maintenance Mode
      6. Installing Office from a Network
      7. Backing Up User Settings
      8. Troubleshooting
    2. What's on Que's WOPR XP/2002 Pack
      1. WOPR XP/2002
      2. What Does WOPR XP/2002 Do?
      3. Downloading and Installing WOPR XP/2002
      4. Adding Components
      5. Uninstalling
      6. Updating WOPR XP/2002 to the Latest Version
      7. Tech Support
  14. Index