Special Edition Using Microsoft® Word 2000

Table of contents

1. Copyright
2. About the Author
3. About the Contributors
4. Acknowledgments
5. Tell Us What You Think!
6. Introduction
7. Word Basics: Get Productive Fast
   1. Word: Take the Controls
      1. What's New in Word 2000
      2. Quick Tour of the “Cockpit”
      3. Creating New Documents
      4. Basic Editing
      5. Saving Your Documents
      6. Using AutoRecover to Recover Information from Damaged Files
      7. Creating Automatic Backups
      8. Retrieving Your Documents
      9. Finding the File You're Seeking
      10. Switching Among Files You've Opened
      11. Troubleshooting
      12. Project: Searching Microsoft's Knowledge Base
   2. Quick and Effective Formatting Techniques
      1. Understanding Direct Formatting
      2. Understanding Word's Multiple Levels of Formatting
      3. Introducing Font Formatting
      4. Paragraph Formatting
      5. Controlling Pagination
      6. Format Painter: The Quick Way to Copy Formats
      7. Troubleshooting
      8. Project: Using Font and Paragraph Formatting to Create a One-Page Flier
   3. More Day-to-Day Productivity Tools
      1. Using Find, Replace, and Go To
      2. A Quick Guide to Page Setup
      3. Using Headers and Footers
      4. Using Bullets and Numbered Lists
      5. Using Borders and Shading
      6. Troubleshooting
      7. Project: Setting Up Pages for a Book
   4. Printing, Faxing, and Email
      1. Printing the Entire Document
      2. Specifying What to Print
      3. Controlling Other Printing Options
      4. Changing Paper Sources
      5. Printing a Single Envelope
      6. Understanding Envelope Printing Options
      7. Printing Labels
      8. Printing Many Files at the Same Time
      9. Creating a Print File from Which You Can Print Later
      10. Using Print Preview
      11. Printing a Document to Fax
      12. Using the Word 2000 Fax Wizard
      13. Word Documents and Email
      14. Troubleshooting
8. Building Slicker Documents Faster
   1. Making the Most of Word's Proofing Tools
      1. Using Automatic Spelling and Grammar Checking
      2. Disabling or Hiding Automatic Spelling and Grammar Checking
      3. Checking Spelling Through the Spelling and Grammar Dialog Box
      4. Reproofing a Document You've Already Checked
      5. Controlling Spelling Settings
      6. Custom Dictionaries for Custom Needs
      7. A Closer Look at the Grammar Checker
      8. Using the Word Thesaurus
      9. Counting a Document's Words, Pages, Lines, and Characters
      10. Displaying Readability Statistics
      11. Troubleshooting
   2. Streamlining Your Formatting with Styles
      1. Why Styles Are So Valuable
      2. What Styles Are and How They Work
      3. Understanding Word's Default Styles
      4. Applying an Existing Style
      5. Creating and Changing Styles
      6. Changing Styles
      7. Managing Styles
      8. Troubleshooting
      9. Project: Building a Style System
   3. Templates, Wizards, and Add-Ins
      1. What Templates Are and How They Work
      2. Selecting a Template for a New Document
      3. Using Word's Built-In Template Library
      4. The Normal Template: Crucial to All Documents
      5. Creating a New Template
      6. Understanding the Relationship Between Styles and Templates
      7. Understanding Global Templates
      8. Attaching a New Template to an Existing Document
      9. Using Themes to Change the Styles in Your Template
      10. Previewing New Templates with Style Gallery
      11. Moving Elements Among Templates
      12. Managing Templates to Minimize Your Work
      13. Using Workgroup Templates
      14. Using Word Wizards
      15. Understanding Word Add-Ins
      16. Troubleshooting
      17. Project: Using a Custom Template to Streamline Monthly Reporting
   4. Automating Your Documents: AutoCorrect, AutoFormat, AutoText, and AutoSummarize
      1. AutoCorrect: Smarter than Ever
      2. AutoText: The Complete Boilerplate Resource
      3. AutoFormatting: The Fastest Way to Format
      4. Working with AutoSummarize
      5. Troubleshooting
      6. Project: Sharing AutoText Entries Throughout Your Workgroup
   5. Tables: Organizing Your Pages
      1. Tables: Word's All-Purpose Solution for Structuring Information
      2. Word's Multiple Approaches to Creating a Table
      3. Creating Side-by-Side Tables
      4. Creating Nested Tables
      5. Editing in a Table
      6. Changing a Table's Structure or Formatting
      7. Formatting Within a Table
      8. Adding Table Borders and Shading
      9. Controlling Table Breaks and Table Headers
      10. Working with Table Properties
      11. Converting Text to Tables
      12. Converting Tables to Text
      13. Calculating with Tables
      14. Quick and Easy Sorting
      15. Troubleshooting
      16. Project: Building a Formatted Table for Easy Reuse
9. Web and Intranet Publishing with Word 2000
   1. Using Word to Develop Web Content
      1. Web Page Development: Word's Strengths and Weaknesses
      2. Creating a Single Web Page in Word
      3. The Web Toolbar
      4. Creating a Web Site with Word's Web Page Wizard
      5. Creating Your Own Web Page Templates
      6. Web Publishing in Word 2000
      7. The New Technologies Used in Word 2000 Web Pages
      8. Advanced Web Options
      9. Troubleshooting
      10. Project: Building a Basic Web Page
   2. Adding Interactivity with Hyperlinks and Web Forms
      1. Explaining Hyperlinks
      2. Connecting with Hyperlinks
      3. Building Hyperlinks
      4. Inserting Hyperlinks Automatically
      5. More Types of Hyperlinks
      6. Building Hyperlinks to Office Documents
      7. Hyperlinking and Embedded or Linked Objects
      8. Editing Hyperlinks
      9. Relative and Absolute Hyperlinks
      10. Adding Hyperlinks to Graphics
      11. Introducing Web Forms
      12. Troubleshooting
      13. Project: Building a Basic Web Form
   3. Deploying Your Internet or Intranet Site, Step by Step
      1. Understanding Internet, Intranet, and Extranet Sites
      2. Planning Your Internet, Intranet, or Extranet Web Site
      3. Designing an Internet or Intranet Site
      4. Characteristics of Web Server Software
      5. Publishing Your Web or Intranet Site with Microsoft Internet Information Server
      6. Setting Up Web Folders to Store Files on Your Web Server
      7. Testing Your Web Site
      8. Troubleshooting
   4. Using Word's Online Collaboration Tools
      1. Understanding the Role of Online Collaboration
      2. What Online Collaboration Can Do
      3. Understanding Office Server Extensions
      4. Getting Ready to Use Online Collaboration
      5. Administering Office Server Extensions
      6. Holding a Discussion
      7. Scheduling a Meeting with NetMeeting
      8. Synchronizing Files in Web Folders
      9. Troubleshooting
10. Industrial Strength Document Production Techniques
    1. Using Mail Merge Effectively
       1. An Overview of Word's Mail Merge
       2. Using the Mail Merge Helper
       3. Creating a Main Document
       4. Creating and Using Data Sources
       5. Opening an Existing Word Data Source
       6. Using an Outlook Address Book as a Data Source
       7. Using an Access Database as a Data Source
       8. Creating a Separate Header Source
       9. Specifying Fields to Merge into Your Main Document
       10. Preparing to Merge
       11. Printing Accompanying Envelopes and Labels
       12. Troubleshooting
       13. Project: Sending Entirely Different Letters in a Single Mail Merge
    2. Outlining: The Best Way to Organize a Document
       1. The Benefits of Outlining
       2. The Role of Heading Styles in Outlining
       3. Creating a New Outline
       4. Understanding Outline View
       5. Controlling Your Outline View
       6. Hiding Character Formatting
       7. Expanding/Collapsing Headings
       8. Navigating an Outline Document with Document Map and Browse Object
       9. Applying Outline Levels to Specific Text
       10. Printing Your Outline
       11. Using Word's Automatic Outline Numbering
       12. Troubleshooting
       13. Project: Making Quick Work of Complex Outlining
    3. Master Documents: Control and Share Even the Largest Documents
       1. The Advantages of Master Documents
       2. Choosing How to Create a New Master Document
       3. Creating a New Master Document and Subdocuments
       4. Taking a Closer Look at Subdocuments
       5. Transforming an Existing Document into a Master Document
       6. Adding an Existing Document to a Master Document
       7. Saving a Master Document
       8. Saving Master Documents as Web Pages
       9. Opening a Master Document
       10. Editing a Subdocument from Within the Master Document
       11. Editing Subdocuments Outside the Master Document
       12. Style Behavior in Master Documents and Subdocuments
       13. Reorganizing a Master Document
       14. Removing a Subdocument
       15. Creating a Table of Contents, Index, or Cross-References for a Master Document
       16. Printing Master Documents and Subdocuments
       17. Working with Others on the Same Master Document
       18. Inserting Files Rather than Using Master Documents
       19. Using Insert File to Insert Part of a Document
       20. Troubleshooting
       21. Project: Managing a Manual with Master Documents
    4. Tables of Contents, Figures, Authorities, and Captioning
       1. Tables of Contents
       2. Introducing Tables of Figures and Captions
       3. Introducing Citations
       4. Troubleshooting
       5. Project: Automatically Inserting a Formatted Table of Contents
    5. Building More Effective Indexes
       1. How Word Indexes Work
       2. Creating a New Index Entry
       3. Compiling Your Index
       4. Building Indexes from Multiple Documents
       5. Automating Indexing with Index AutoMark Files
       6. Placing More Than One Index in a Document
       7. Troubleshooting
       8. Project: Automating the Indexing Process
    6. Footnotes, Bookmarks, and Cross-References
       1. Using Footnotes and Endnotes
       2. Using Bookmarks
       3. Working with Cross-References
       4. Troubleshooting
       5. Project: Using Captions and Cross-References Together
11. The Visual Word: Making Documents and Web Pages Look Great
    1. Getting Images into Your Documents
       1. Opportunities to Use Graphics Effectively
       2. Managing Clip Art Through Clip Gallery 5.0
       3. Inserting Pictures Directly, Without Clip Gallery
       4. Editing Clip Art to Serve Your Needs
       5. Minimizing Graphics File Size
       6. Adding Alternative Text to Your Image
       7. Introducing WordArt
       8. Troubleshooting
    2. Drawing in Word
       1. When to Use Word's Drawing Tools—And When Not To
       2. Using Word 2000's Drawing Toolbar
       3. Understanding How Word Drawings Work
       4. Drawing Lines and Other Basic Shapes
       5. AutoShapes: Word's Library of Predrawn Shapes
       6. Controlling Colors
       7. Adding Depth to Your Graphics
       8. Editing Objects in a Word Drawing
       9. Troubleshooting
       10. Project: Creating an Image and Combining It with Edited Clip Art
    3. Word Desktop Publishing
       1. Word 2000: Almost a Full-Fledged Desktop Publishing Program
       2. When to Use Word—And When Not To
       3. Planning Your Document
       4. Quick and Easy Brochures with the Brochure Template
       5. Working with Multiple Columns
       6. Using Drop Caps
       7. Inserting Symbols and Special Characters
       8. Working with Special Characters
       9. Using Text Boxes
       10. Linking Text Boxes
       11. Troubleshooting
       12. Project: A Strategy for Building a Newsletter in Word
    4. Using Graphs to Make Sense of Your Data—Visually
       1. Understanding Graphs and Charts
       2. A High-Level Look at Charting in Word
       3. Creating Data to Be Graphed
       4. Tips for Selecting Which Data to Include
       5. Making Yourself at Home in Microsoft Graph
       6. Choosing Among Word's Extensive Selection of Charts
       7. Working with Chart Options
       8. Formatting Chart Elements
       9. Creating a Custom Chart Type
       10. Creating a Chart from Scratch
       11. Using Trendlines
       12. Using Error Bars
       13. Revising Charts Automatically
       14. Troubleshooting
       15. Project: Including a Custom Formatted Chart in a Report
12. The Corporate Word
    1. Managing Revisions
       1. An Overview of Word's Team Writing Tools
       2. Working with Comments
       3. Working with Track Changes
       4. Merging Revisions
       5. Resolving Proposed Changes
       6. Using Word's Versioning Feature
       7. Streamlining the Review Process with Microsoft Outlook
       8. Assigning a Review Task to Someone Else
       9. Troubleshooting
       10. Project: Establishing a Review Process for Complex Documents
    2. Creating Forms
       1. Word's Forms Capabilities: An Overview
       2. When to Use Word, When to Use Another Tool
       3. Applications for Word's Forms Feature
       4. Building the Skeleton of Your Form
       5. Adding Interactivity with Form Fields
       6. Advanced Form Field Features
       7. Setting Tab Order for Your Form Fields
       8. Converting Electronic Forms to Printed Forms
       9. Working with Prompting Forms
       10. Protecting an Entire Form
       11. Filling in Online Forms
       12. Saving Only the Data in a Form
       13. Printing Only the Data in Forms
       14. Troubleshooting
       15. Project: Building a Meeting Agenda Form
    3. Word 2000 Multilanguage Features
       1. An Overview of Multilanguage Support in Word, Office, and Windows
       2. Setting Up Windows for International Environments
       3. Word and Office Multilingual Features
       4. Entering Asian Text with Input Method Editors
       5. Changing Proofing Languages During a Spell Check
       6. Understanding the Microsoft MultiLanguage Pack
       7. Changing Language Settings After You've Installed the MultiLanguage Pack
       8. Using Foreign Dates and Times in Your Documents
       9. Using Foreign Language Rules for Sorting
       10. Microsoft Office's Multilanguage File Organization
       11. Using the Euro Symbol for the New European Currency
       12. Word Settings for Creating International Web Pages
       13. Troubleshooting
    4. Automating Your Documents with Field Codes
       1. Understanding Fields
       2. Fields That Might Already Be in Your Document
       3. Viewing Fields
       4. Inserting a Field Using the Field Dialog Box
       5. Inserting a Field Using Field Characters
       6. Updating Your Fields
       7. Locking Fields to Prevent Them from Updating
       8. Shortcuts for Working with Fields
       9. Finding and Replacing Field Contents
       10. Moving Among Fields
       11. A Closer Look at Field Instructions
       12. A Closer Look at Field Formatting
       13. Nesting Fields
       14. Troubleshooting
       15. Project: Building a Cover Sheet
    5. Customizing Word
       1. Deciding Which Word Features to Customize
       2. Starting Word Automatically
       3. Starting Word with a Particular Task
       4. Customizing Toolbars
       5. Adding a New Toolbar
       6. Renaming and Deleting Custom Toolbars
       7. Restoring Default Settings
       8. Customizing Menus
       9. Creating New Keyboard Shortcuts
       10. Controlling Word's Customization Options
       11. Changing Word Options
       12. Changing General Options
       13. Changing Editing Options
       14. Troubleshooting
    6. Integrating with Microsoft Office
       1. Word and Office: More Tightly Integrated Than Ever
       2. Integrating Excel and Word
       3. Working with Access and Word
       4. Using PowerPoint with Word
       5. Integrating with Microsoft Publisher 2000
       6. Using Outlook with Word
       7. Using Binders to Combine Multiple Documents
       8. Using the Microsoft Office Shortcut Bar
       9. Using Microsoft Photo Editor 3.01
       10. Using Microsoft Organization Chart 2.0
       11. Using Equation Editor 3.0
       12. Troubleshooting
    7. Sharing Files and Managing Word
       1. The Word 2000 File Format
       2. Word Document Security
       3. Limiting the Changes Users Can Make
       4. Other Methods for Securing Documents
       5. Using Document Properties to Simplify Document Management
       6. Converting from WordPerfect
       7. Setting WordPerfect Help Options
       8. Troubleshooting
13. The Power of VBA
    1. Recording and Running Visual Basic Macros
       1. Macros: The Basics
       2. Creating Macros That Run Automatically
       3. Running Your Macro
       4. Moving Project Items Among Templates and Documents
       5. Running Word Commands: Word's 400+ Built-in, One-Step Macros
       6. Troubleshooting
       7. Project: Changing Your Company's Name in Documents
    2. Getting Started with VBA
       1. What Is Visual Basic for Applications?
       2. How VBA Relates to WordBasic
       3. When to Use VBA
       4. Reading and Editing Your Recorded VBA Code
       5. Understanding Projects and Modules
       6. Saving Changes to Your Macros
       7. Understanding the VBA Help System
       8. Troubleshooting
    3. Taking More Control of Your Macros
       1. Recording Dialog Boxes and “With” Statements
       2. Declaring and Using Variables
       3. Using Constants
       4. Communicating with the User
       5. Understanding VBA Control Structures
       6. Troubleshooting
    4. Creating a Real-World Solution with VBA and Word
       1. Planning an Automated Solution in Word 2000
       2. Designing the User Interface
       3. Creating an HTML Version of a Memo
       4. Deploying Your Application
       5. Troubleshooting
14. Appendixes
    1. Deploying Word and Office 2000 Throughout the Enterprise
       1. Using Windows Installer
       2. Performing a Custom Installation
       3. Fixing Setup Problems
       4. Using Setup in Maintenance Mode
       5. Installing Word from a Network
       6. Backing Up User Settings with the Office Profile Wizard
       7. Adding Support for Other Languages
       8. Troubleshooting
    2. Field Reference
       1. General Switches Available in Word Fields
       2. = (Formula)
       3. Advance
       4. Ask
       5. Author
       6. AutoNum
       7. AutoNumLgl
       8. AutoNumOut
       9. AutoText
       10. AutoTextList
       11. BarCode
       12. BidiOutline
       13. Comments
       14. Compare
       15. CreateDate
       16. Database
       17. Date
       18. DocProperty
       19. DocVariable
       20. EditTime
       21. Eq
       22. FileName
       23. FileSize
       24. FillIn
       25. GoToButton
       26. Hyperlink
       27. If
       28. IncludePicture
       29. IncludeText
       30. Index
       31. Info
       32. Keywords
       33. LastSavedBy
       34. Link
       35. ListNum
       36. MacroButton
       37. MergeField
       38. MergeRec
       39. MergeSeq
       40. Next
       41. NextIf
       42. NoteRef
       43. NumChars
       44. NumPages
       45. NumWords
       46. Page
       47. PageRef
       48. Print
       49. PrintDate
       50. Private
       51. Quote
       52. RD
       53. Ref
       54. Revnum
       55. SaveDate
       56. Section
       57. SectionPages
       58. Seq
       59. Set
       60. SkipIf
       61. StyleRef
       62. Subject
       63. Symbol
       64. TA
       65. TC
       66. Template
       67. Time
       68. Title
       69. TOA
       70. TOC
       71. UserAddress
       72. UserInitials
       73. UserName
       74. XE
    3. What's on Que's Special Edition WOPR 2000 Pack CD
       1. WOPR 2000—Woody's Office POWER Pack 2000
       2. Complete Electronic Copy of Special Edition Using Microsoft Word 2000
       3. Extensive Additional Electronic Book Chapters on Office 2000 Programs
       4. Third-Party Software
       5. Que's Special Edition WOPR 2000 Pack Installation
15. Index