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SharePoint Server 2010 Administration 24 Hour Trainer by Clint Richardson, Martin Reid, Bill Crider

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Chapter 38

Creating a Meeting Workspace

Meeting Workspaces are useful templates for creating sites that meet a common need: the need to record information about meetings, such as the attendees and the topics discussed. The other nice feature of a meeting workspace is that you can easily link it to a calendar of events on your intranet and/or in your personal Outlook calendar. In this lesson we examine creating a meeting workspace and attaching it to a calendar of events.

Creating a Meeting Workspace

There are several Meeting Workspace templates to choose from when creating meeting sites. They differ in the combination of pre-created lists and libraries that are provisioned when you create the workspace. When you create a Meeting Workspace, you are creating a separate subsite, and not just a list or library.

Unlike typical SharePoint sites, Meeting Workspaces can be directly connected to an events list and calendar on their parent site. This feature will be shown in detail in the Try It section of the lesson.

There are four out-of-the-box Meeting Workspaces:

  • Basic Meeting Workspace: Use this template for everyday business meetings. It has a few pre-created lists and libraries to track meeting agenda, attendees, etc.
  • Blank Meeting Workspace: Use this template if you like to make your own sites for meetings, and don't want pre-created lists and libraries. It includes only an attendee list, which is a special type of list you cannot create outside of the workspace templates. Otherwise, ...

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