Using Content Approval in Publishing Sites
In many cases you will not want every page on your SharePoint site to be immediately available to your users. For example, a page outlining your company's absence policy would need to be checked and approved before you make it visible to staff. Fortunately SharePoint provides you with several tools to help you keep pages hidden until they're ready. A Pages Library within SharePoint can be used to create additional SharePoint pages for use within your site, or used as part of a publishing portal for external access. Each page created can of course be immediately published to the site, but they can also be “held up” while waiting on approval for publishing. In order to create a Pages Library you must have publishing enabled both at the site collection and individual site level or create a new site collection using the Publishing template. It's worth noting that you can only have one Pages Library within the publishing site. To view the Pages Library in a publishing site, follow these steps:
1. Click Site Settings.
2. Click View all site content.
3. Click the Pages link to open the Pages Library.
To continue to the actual settings screen for the versioning options, do the following:
1. Click the Library tab.
2. Click Library Settings.
3. Select the Versioning Settings link.
Figure 22.1 shows the versioning settings page for the library.
The settings found in Figure 22.1 are discussed next:
- Content Approval: ...