SharePoint 2007: The Definitive Guide

Chapter 16. Sharing Contacts and Meetings with Outlook

Introduction

One of the outstanding strengths of Microsoft Office SharePoint Server 2007 is the enhanced set of collaboration tools. Applications both within and outside of the Microsoft Office 2007 Suite can be used to share documents, create customized group and personal workspaces, and manage project lifecycles. Microsoft Office Outlook 2007 is a fully integrated collaborative component and can be used to provide alerts and notifications about content changes to a targeted group and to share scheduling calendars.

MOSS 2007 and Outlook work together in the following ways:

• Add content from emails—such as discussions, documents, and pictures—to a SharePoint site directly from Outlook.

• Synchronize events and meeting requests between the default calendar in Share-Point and your Outlook calendar.

• Create a Meeting Workplace site by adding an event in Outlook’s calendar.

• Set up email support for SharePoint libraries, announcements, calendar lists, and discussion boards.

• Target emails to a specific SharePoint Group.

Using previous versions of SharePoint, if you wanted to add content from Outlook to SharePoint, you had to open Outlook and then launch SharePoint in a web browser. You would then have to manually add the information, usually through copy and paste. SharePoint 2007 makes it possible to directly email content to SharePoint the way you’d send an email to another person.

This feature is not enabled by default, so the site owner or ...