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Sage 50 Accounts For Dummies® 2nd Edition

Book Description

Get to grips with Sage 50 Accounts in simple steps

This comprehensive guide walks you through every aspect of setting up and using Sage 50 Accounts, from installing the software to running VAT returns and producing monthly and yearly accounts. Inside you'll discover the quickest way to complete tasks and how to customise Sage to suit your specific business needs. Packed with step-by-step instructions and fully illustrated with screenshots, this book is the easiest way to get the most from Sage 50 Accounts and take control of your business finances.

  • Completely up-to-date for the 2012 edition of Sage 50 software

  • Set up and start using Sage 50 Accounts with minimum fuss

  • Fully illustrated with the latest screenshots to help you every step of the way

  • Guidance on going mobile - with the new Sage 50 app

  • Details on the new Sage Quicksearch feature

Table of Contents

  1. Cover
  2. Table of Contents
  3. Title Page
  4. Introduction
  5. Part I: Setting Up and Installing Sage 50 Accounts
    1. Chapter 1: Introducing Sage 50 Accounts
      1. Looking at the Varieties of Sage
      2. Installing the Software
      3. Setting Up with the Active Set-Up Wizard
      4. Registering Your Software
      5. Finding Out How Easy Sage Is to Use
      6. Navigating Around Sage
      7. Using Wizards
    2. Chapter 2: Creating Your Chart of Accounts and Assigning Nominal Codes
      1. Understanding as Much as You Need to about Accounting
      2. Looking at the Structure of Your Chart of Accounts (COA)
      3. Editing Your Chart of Accounts
      4. Checking Your Chart of Accounts
    3. Chapter 3: Setting Up Records
      1. Choosing How to Create Your Records
      2. Creating Customer and Supplier Records
      3. Creating Your Nominal Records
      4. Recording Your Bank Accounts
      5. Getting Your Product Records in Order
      6. Setting Up Fixed Asset Records
    4. Chapter 4: Recording Your Opening Balances
      1. Timing Your Switch to Sage
      2. Obtaining Your Opening Balances
      3. Entering Opening Balances Using the Wizard
      4. Checking Your Opening Balances
  6. Part II: Looking into Day-to-Day Functions
    1. Chapter 5: Processing Your Customer Paperwork
      1. Posting Batch Entry Invoices
      2. Creating Credit Notes
      3. Registering Payments from Your Customers
      4. Deleting Invoices and Credit Notes
    2. Chapter 6: Invoicing Your Customers
      1. Deciding on an Invoice Type
      2. Creating Invoices
      3. Communicating Is Key
      4. Managing Your Invoice List
      5. Saving Time while You Ask for Money
    3. Chapter 7: Dealing with Paperwork from Your Suppliers
      1. Receiving and Posting Invoices
      2. Getting Credit
      3. Allocating a Credit Note
      4. Paying Your Suppliers
      5. Printing a Remittance Advice Note
    4. Chapter 8: Recording Your Bank Entries
      1. Understanding the Different Types of Bank Accounts
      2. Tracking Bank Deposits and Payments
      3. Transferring Funds between Accounts
      4. Repeating Recurring Entries
      5. Dealing with Petty Cash
      6. Paying the Credit Card Bill
    5. Chapter 9: Maintaining and Correcting Entries
      1. Checking and Maintaining Your Files
      2. Finding Ways to Find Transactions
      3. Searching For Records
      4. Backing Up Data
      5. Restoring Data
  7. Part III: Functions for Plus and Professional Users
    1. Chapter 10: Processing Sales Orders
      1. Giving a Quote
      2. Creating a Sales Order
      3. Allocating Stock to an Order
      4. Despatching Orders
      5. Invoicing Your Customers
      6. Deleting and Cancelling Sales Orders
    2. Chapter 11: Processing Purchase Orders
      1. Creating, Changing and Copying a Purchase Order
      2. Placing the Goods On Order
      3. Completing Your Purchase Order
      4. Printing Your Purchase Order
      5. Getting the Goods In
      6. Creating an Invoice from an Order
      7. Deleting, Cancelling and Un-Cancelling Orders
    3. Chapter 12: Keeping Track of Your Products
      1. Taking Stock
      2. Understanding a Bill of Materials
      3. Processing Stock Returns
      4. Allocating Stock
    4. Chapter 13: Managing Projects
      1. Appointing a Project’s Status and Costs
      2. Managing Project Resources
      3. Tracking Project Costs
      4. Analysing Project Costs
      5. Charging Your Customers for a Project
      6. Completing Your Project
    5. Chapter 14: Using Foreign Currencies
      1. Setting Up Foreign Currencies
      2. Tailoring the Foreign Trader Tool
      3. Keeping Trade Status in Mind when Setting Up Accounts
      4. Processing the Paperwork
      5. Banking on Foreign Currencies
      6. Doing Revaluations with the Wizard
  8. Part IV: Running Monthly, Quarterly and Annual Routines
    1. Chapter 15 : Reconciling Your Bank Accounts
      1. Recognising Reasons to Reconcile
      2. Getting Ready to Reconcile
      3. Doing the Actual Reconciliation
      4. Troubleshooting when Your Account Doesn’t Reconcile
      5. Rounding Up Stragglers
    2. Chapter 16: Running Your Monthly and Yearly Routines
      1. Adding Up Accruals
      2. Counting Out Prepayments
      3. Depreciating Fixed Assets
      4. Entering Journals
      5. Carrying Out Your Month-End Routine
      6. Managing Cash Flow
      7. Doing a Year-End Routine
    3. Chapter 17: Running Your VAT Return
      1. Understanding Some VAT Basics
      2. Running the VAT Return
      3. Checking Your VAT Return
      4. Making Manual Adjustments to Your VAT Return
      5. Reconciling Your VAT Transactions
      6. Submitting Your VAT Return
      7. Clearing Down Your VAT
      8. Changing VAT schemes
      9. Posting Scale Charges
      10. Reporting Intrastat
  9. Part V: Using Reports
    1. Chapter 18: Running Monthly Reports
      1. Making the Most of Standard Reports
      2. Checking the Chart of Accounts First
      3. Figuring Out the Financial Reports
      4. Keeping an Eye on Your Budget Report
      5. Looking Back with the Prior Year Report
      6. Viewing the Audit Trail
      7. Forgetting the Periods and Going Transactional
      8. Designing Reports to Suit Yourself
    2. Chapter 19: Tackling the Complicated Stuff
      1. Exporting Data
      2. Importing Data
      3. Linking to Your Accountant
      4. Trying e-Banking
      5. Working with Document Manager
    3. Chapter 20: Running Key Reports
      1. Checking Activity through the Nominal Codes
      2. Looking into Supplier Activity
      3. Tracking Customer Activity
      4. Checking Numbers with Supplier Daybook Reports
      5. Finding the Customers Who Owe You
      6. Paying Attention to Your Creditors
      7. Handling Unreconciled Bank Transactions
      8. Surveying Your Profit and Loss – Actual, Budget and Prior Year
      9. Doing a Monthly Breakdown of Profit and Loss
      10. Ranking Your Top Customers
    4. Chapter 21: Going Mobile
      1. Installing Sage 50 Mobile
      2. Navigating around Sage 50 Mobile
  10. Part VI: The Part of Tens
    1. Chapter 22: Ten (Okay, Eleven) Funky Functions
      1. Browsing for Help with F1
      2. Calculating Stuff with F2
      3. Accessing an Edit Item Line for Invoicing with F3
      4. Finding Multiple Functions at F4
      5. Calculating Currency or Checking Spelling with F5
      6. Copying with F6
      7. Inserting a Line with F7
      8. Deleting a Line with F8
      9. Calculating Net Amounts with F9
      10. Launching Windows with F11
      11. Opening Report Designer with F12
    2. Chapter 23: Ten (Or More) Wizards to Conjure
      1. Creating a New Customer Account
      2. Setting up a New Supplier
      3. Initiating a New Nominal Account
      4. Creating a New Bank Account
      5. Launching a New Product
      6. Starting Up a New Project
      7. Helping Out at Month-End: Opening/Closing Stock
      8. Fuelling Up: Scale Charges
      9. Helping with Your Bookkeeping: VAT Transfer
      10. Saving Time: Global Changes
      11. Handling Currencies: Foreign Trader Setup
      12. Keeping Others in the Loop: Accountant Link
    3. Appendix: Glossary
  11. Cheat Sheet