Records Management for Museums and Galleries

Appendix 2: Business case example

1 Introduction

Implementing a records management programme will not only benefit the museum by securing regulatory compliance, it will also help safeguard vital information; protect against litigation; preserve the historical memory of the organisation; and secure economies of time and space.

2 Defining the boundaries of the records management programme

2.1 Approach

In line with functional appraisal, the records life cycle, and the provisions of the Freedom of Information Act, the records management programme will take a holistic approach to the museum’s records, taking into consideration all of its records, across all departments, in all formats, from the foundation of the museum to the present day.