QuickBooks 2013 For Dummies

Paying Your Employees

After you subscribe to the QuickBooks Payroll service and set up your payroll schedule, you’re ready to pay someone. This section is going to blow your mind, especially if you’ve been doing payroll manually. The process makes your whole decision to use QuickBooks to do your payroll worthwhile. Here’s how:

1. Start the payroll process by choosing Employees⇒Pay Employees⇒Scheduled Payroll.

QuickBooks displays the Employee Center: Payroll Center window. The Payroll Center window identifies any payroll schedules you set up. (The Payroll Center window also shows any payroll tax liabilities that you accrued because of past payroll activity.) Select the scheduled payroll you want to, well, do. Then click the Start Scheduled Payroll button. QuickBooks displays Enter Payroll Income window, which lists the employees who participate in the scheduled payroll. Initially, all the listed employees have a check mark beside their names, but you can click to remove a check mark and to remove an employee from the scheduled payroll.

2. Create the paychecks.

When the Enter Payroll Income window correctly lists which employees should be paid, click Continue. QuickBooks calculates employee gross wages, deductions, and net wages, and the calculations appear in the Review and Create Paychecks window.

3. (Optional) Review a payroll check.

You can preview any employee’s payroll data by clicking his or her name in the Review and Create Paychecks window. When you click an employee’s ...