Hiding and Deleting List Entries
Deleting entries is only for discarding entries that you create by mistake. If youâve already used list entries in transactions, hide the entries you donât use anymore so your historical records are complete. For example, you wouldnât delete the âNet 30â payment term just because youâre lucky enough to have only Net 15 clients right now; you may still extend Net 30 terms to some clients in the future.
Hiding Entries
Hiding list entries that you no longer use does two things:
Your previous transactions still use the entries youâve hidden, so your historical records donât change.
When you create new transactions, the hidden entries donât appear in drop-down lists, so you canât choose an old entry by mistake.
The methods for hiding and reactivating list entries are exactly the same regardless of which list youâre working on:
Hide an entry. In the listâs window or the list in the Vendor Center, right-click the entry and choose âMake <list name> Inactiveâ from the shortcut menu, where <list name> is the list that youâre editing. The entry disappears from the list.
View all the entries in a list. At the bottom of the listâs window, turn on the âInclude inactiveâ checkbox so you can see both active and hidden entries. (In the Vendor Center, in the View drop-down list, choose All Vendors.) QuickBooks adds a column with an X as its heading and displays an X in that column for every inactive entry in the list.
Reactivate an entry ...
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