Book description
Everything that small-business owners need to manage their financial affairs with QuickBooks
Intuit's QuickBooks, updated each year, is the leading financial management software for small businesses. With eight content-rich minibooks, QuickBooks "X" All-in-One For Dummies covers everything you need to know to get your business finances in order with QuickBooks.
QuickBooks "X" All-in-One For Dummies is the complete reference for every aspect of this useful software
QuickBooks, the leading small-business accounting software package, is updated annually; this guide covers the latest version
Minibooks include An Accounting Primer, Getting Ready to Use QuickBooks, Bookkeeping Chores, Accounting Chores, Financial Management, Business Plans, Care and Maintenance, and Additional Business Resources
Covers understanding double entry bookkeeping, planning and preparing a QuickBooks accounting system, and setting up a QuickBooks network
Shows how to invoice customers, pay vendors, track inventory, and set up project and job costing systems
Explains how to write a business plan, create a business plan forecast, and conduct a ratio analysis
QuickBooks "X" All-in-One For Dummies is an indispensible tool for small-business owners who want to manage their business finances more effectively."
Table of contents
- Copyright
- About the Author
- Acknowledgments
- Publisher's Acknowledgments
- Introduction
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I. An Accounting Primer
- 1. Principles of Accounting
- 2. Double-Entry Bookkeeping
- 3. Special Accounting Problems
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II. Getting Ready to Use QuickBooks
- 1. Setting Up QuickBooks
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2. Loading the Master File Lists
- 2.1. Setting Up the Chart of Accounts List
- 2.2. Setting Up the Item List
- 2.3. Working with the Price Level List
- 2.4. Using Sales Tax Codes
- 2.5. Setting Up a Payroll Item List
- 2.6. Setting Up Classes
- 2.7. Setting Up a Customer List
- 2.8. Setting Up the Vendor List
- 2.9. Setting Up a Fixed Assets List
- 2.10. Setting Up Your Employees
- 2.11. Setting Up an Other Names List
- 2.12. Setting Up the Profile Lists
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3. Fine-Tuning QuickBooks
- 3.1. Accessing the Preferences Settings
- 3.2. Setting the Accounting Preferences
- 3.3. Setting the Bill Preferences
- 3.4. Setting the Checking Preferences
- 3.5. Changing the Desktop View
- 3.6. Setting Finance Charge Calculation Rules
- 3.7. Setting General Preferences
- 3.8. Controlling Integrated Applications
- 3.9. Controlling Inventory
- 3.10. Controlling How Jobs and Estimates Work
- 3.11. Dealing with Multiple Currencies
- 3.12. Starting Integrated Payment Processing
- 3.13. Controlling How Payroll Works
- 3.14. Telling QuickBooks How Reminders Should Work
- 3.15. Specifying Reports & Graphs Preferences
- 3.16. Setting Sales & Customers Preferences
- 3.17. Specifying How Sales Are Taxed
- 3.18. Setting the Send Forms Preferences
- 3.19. Fine-Tuning the Service Connection
- 3.20. Controlling Spell Checking
- 3.21. Controlling How 1099 Tax Reporting Works
- 3.22. Setting Time & Expenses Preferences
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III. Bookkeeping Chores
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1. Invoicing Customers
- 1.1. Choosing an Invoice Form
- 1.2. Customizing an Invoice Form
- 1.3. Invoicing a Customer
- 1.4. Billing for Time
- 1.5. Printing Invoices
- 1.6. E-Mailing Invoices
- 1.7. Recording a Sales Receipt
- 1.8. Recording Credit Memos
- 1.9. Receiving Customer Payments
- 1.10. Assessing Finance Charges
- 1.11. Customer Odds and Ends
- 2. Paying Vendors
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3. Tracking Inventory and Items
- 3.1. Looking at Your Item List
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3.2. Adding Items to the Item List
- 3.2.1. Basic steps for adding an item
- 3.2.2. Adding a service item
- 3.2.3. Adding an inventory part
- 3.2.4. Adding a non-inventory part
- 3.2.5. Adding an other charge item
- 3.2.6. Adding a subtotal item
- 3.2.7. Adding a group item
- 3.2.8. Adding a discount item
- 3.2.9. Adding a payment item
- 3.2.10. Adding a sales tax item
- 3.2.11. Setting up a sales tax group
- 3.2.12. Adding custom fields to items
- 3.3. Editing Items
- 3.4. Adjusting Physical Counts and Inventory Values
- 3.5. Adjusting Prices and Price Levels
- 3.6. Inventory in a Manufacturing Firm
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4. Managing Cash and Bank Accounts
- 4.1. Writing Checks
- 4.2. Making Bank Deposits
- 4.3. Transferring Money between Bank Accounts
- 4.4. Working with the Register
- 4.5. Using Edit Menu Commands
- 4.6. Reconciling the Bank Account
- 4.7. Reviewing the Other Banking Commands
- 5. Paying Employees
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1. Invoicing Customers
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IV. Accounting Chores
- 1. For Accountants Only
- 2. Preparing Financial Statements and Reports
- 3. Preparing a Budget
- 4. Using Activity-Based Costing
- 5. Setting Up Project and Job Costing Systems
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V. Financial Management
- 1. Ratio Analysis
- 2. Economic Value Added Analysis
- 3. Capital Budgeting in a Nutshell
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VI. Business Plans
- 1. Profit-Volume-Cost Analysis
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2. Creating a Business Plan Forecast
- 2.1. Reviewing Financial Statements and Ratios
- 2.2. Using the Business Plan Workbook
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2.3. Understanding the Workbook Calculations
- 2.3.1. Forecasting inputs
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2.3.2. Balance Sheet
- 2.3.2.1. Cash & Equivalents
- 2.3.2.2. Accounts Receivable
- 2.3.2.3. Inventory
- 2.3.2.4. Other Current Assets
- 2.3.2.5. Total Current Assets
- 2.3.2.6. Plant, Property, & Equipment
- 2.3.2.7. Less: Accumulated Depreciation
- 2.3.2.8. Net Plant, Property, & Equipment
- 2.3.2.9. Other Noncurrent Assets
- 2.3.2.10. Total Assets
- 2.3.2.11. Accounts Payable
- 2.3.2.12. Accrued Expenses
- 2.3.2.13. Other Current Liabilities
- 2.3.2.14. Total Current Liabilities
- 2.3.2.15. Long-Term Liabilities
- 2.3.2.16. Other Noncurrent Liabilities
- 2.3.2.17. Total Noncurrent Liabilities
- 2.3.2.18. Owner Equity
- 2.3.2.19. Total Liabilities and Owner Equity
- 2.3.3. Common Size Balance Sheet
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2.3.4. Income Statement
- 2.3.4.1. Sales Revenue
- 2.3.4.2. Less: Cost of Sales
- 2.3.4.3. Gross Margin
- 2.3.4.4. Operating Expenses — Cost Centers 1, 2, and 3
- 2.3.4.5. Total Operating Expenses
- 2.3.4.6. Operating Income
- 2.3.4.7. Interest Income
- 2.3.4.8. Interest Expense
- 2.3.4.9. Net Income (Loss) Before Taxes
- 2.3.4.10. Income Tax Expenses (Savings)
- 2.3.4.11. Net Income (Loss) After Taxes
- 2.3.5. Common Size Income Statement
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2.3.6. Cash Flow Statement
- 2.3.6.1. Beginning Cash Balance
- 2.3.6.2. Net Income After Taxes
- 2.3.6.3. Addback of Depreciation
- 2.3.6.4. Accounts Payable Financing
- 2.3.6.5. Accrued Expenses Financing
- 2.3.6.6. Other Current Liabilities Financing
- 2.3.6.7. Long-Term Liabilities Financing
- 2.3.6.8. Other Noncurrent Liabilities Financing
- 2.3.6.9. Accounts Receivable Investments
- 2.3.7. Inventory Investments
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2.3.8. Financial Ratios Table
- 2.3.8.1. Current Ratio
- 2.3.8.2. Quick Ratio
- 2.3.8.3. Working Capital to Total Assets
- 2.3.8.4. Receivables Turnover
- 2.3.8.5. Inventory Turnover
- 2.3.8.6. Times Interest Earned
- 2.3.8.7. Sales to Operational Assets
- 2.3.8.8. Return on Total Assets
- 2.3.8.9. Return on Equity
- 2.3.8.10. Investment Turnover
- 2.3.8.11. Financial Leverage
- 2.4. Customizing the Starter Workbook
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3. Writing a Business Plan
- 3.1. What the Term Business Plan Means
- 3.2. A Few Words about Strategic Plans
- 3.3. Look, Ma: No Strategy
- 3.4. Writing a White Paper Business Plan
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3.5. Writing a New Venture Plan
- 3.5.1. Is the new venture's product or service feasible?
- 3.5.2. Does the market want the product or service?
- 3.5.3. Can the product or service be profitably sold?
- 3.5.4. Is the return on the venture adequate for prospective investors?
- 3.5.5. Can existing management run the business?
- 3.5.6. Some final thoughts
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VII. Care and Maintenance
- 1. Administering QuickBooks
- 2. Protecting Your Data
- 3. Troubleshooting
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VIII. Appendixes
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A. A Crash Course in Excel
- A.1. Starting Excel
- A.2. Stopping Excel
- A.3. Explaining Excel's Workbooks
- A.4. Putting Text, Numbers, and Formulas into Cells
- A.5. Writing Formulas
- A.6. Scrolling through Big Workbooks
- A.7. Copying and Cutting Cell Contents
- A.8. Formatting Cell Contents
- A.9. Functions Are Simply Formulas
- A.10. Saving and Opening Workbooks
- A.11. Printing Excel Workbooks
- A.12. One Other Thing to Know
- B. Government Web Resources for Businesses
- C. Glossary of Accounting and Financial Terms
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A. A Crash Course in Excel
Product information
- Title: Quick Books® 2010 All-in-One For Dummies®
- Author(s):
- Release date: December 2009
- Publisher(s): For Dummies
- ISBN: 9780470508374
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