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Project Portfolio Management: A View From The Management Trenches

Book Description

Written by ten successful project portfolio managers from companies including AAA, Boeing, Franklin Templeton, Johnson & Johnson, Safeway, and the UK Government, this easy-to-follow guide takes you through the project portfolio management process. It's based on what actually works, giving you a clear road map and the tools needed to determine the optimal mix and sequencing of projects in order to meet your organization's goals. The book begins by explaining basic PPM principles and why PPM is more critical than ever for business success. This introduction is followed by a story, tracking the experiences of a manager new to PPM as he discovers the issues that all of us face in trying to get traction with our PPM initiatives. In answering the questions our story raises, the book then details each step of the PPM process, using cases and examples drawn from the authors' first hand experience to help you address such key questions as:

  • Which projects should our organization invest in?

  • How can we optimize our organization's capacity?

  • How well are we executing the PPM process?

  • Can our organization absorb all the changes that our PPM plan requires?

  • Are we achieving all the expected benefits?

The authors are all members of the Enterprise Portfolio Management Council, a group of senior portfolio management executives dedicated to helping organizations develop their own portfolio management capabilities. Now you can benefit from their collective wisdom and experience, and duplicate their successful results within your own organization.

Table of Contents

  1. Copyright
  2. Foreword
  3. Preface
  4. Why We Created the Enterprise Portfolio Management Council
  5. Why We Wrote the Book
  6. About the Authors
  7. About the EPMC
  8. Acknowledgements
  9. Introduction
    1. What Is Project Portfolio Management?
      1. INTRODUCTION
      2. SUCCESSFUL PPM
      3. THE FIVE QUESTIONS IN BRIEF
      4. PROJECT PORTFOLIO MANAGEMENT DEFINED
      5. THE PPM PLAYERS AND ROADMAP
      6. THE PPM PROCESS VIEWS
      7. A FEW MORE QUESTIONS TO GET THE MENTAL SYNAPSES FIRING
      8. CHAPTER SUMMARY
  10. Project Portfolio Management: A Story
    1. Introduction
      1. 10 YEARS AGO . . .
      2. PRESENT DAY . . .
      3. LATER THAT AFTERNOON . . .
    2. Are We Investing in the Right Things?
      1. EPMC WORKING DOCUMENT ON PORTFOLIO INVESTMENT
    3. Are We Optimizing Our Capacity?
      1. DEMAND-SIDE RESOURCE MANAGEMENT
      2. SUPPLY-SIDE RESOURCE MANAGEMENT
      3. CONCLUSION
      4. EPMC WORKING DOCUMENT ON PORTFOLIO RESOURCE OPTIMIZATION
    4. How Well Are We Executing?
    5. Can We Absorb All the Changes?
      1. DEFINING CHANGE
      2. TYPES OF CHANGE
      3. MODELING THE IMPACT OF CHANGE
      4. CONTROLLING THE IMPACT OF CHANGE
      5. CONCLUSION
      6. EPMC WORKING DOCUMENT ON ENTERPRISE CHANGE MANAGEMENT
    6. Are We Realizing the Promised Benefits?
      1. KEY 1: ENSURING ALL BENEFITS CLAIMED ARE ROBUST AND REALIZABLE
      2. KEY 2: CAPTURING ALL VALUE CREATED
      3. KEY 3: MOVING BEYOND BENEFITS REALIZATION TO VALUE CREATION
      4. CONCLUSION
      5. EPMC WORKING DOCUMENT ON BENEFITS REALIZATION
  11. Operating Considerations
    1. The PPM Process
      1. PPM COMPONENTS
      2. THE PROJECT PROPOSAL
      3. PROJECT PROPOSAL APPROVAL
      4. THE BUSINESS CASE AND PROJECT MANAGEMENT PLAN
      5. PROJECT PRIORITIZATION
      6. PROJECT AUTHORIZATION
      7. PROJECT EXECUTION AND REVIEW
      8. CHAPTER SUMMARY
    2. Setting the Foundation for Success
      1. THE BUSINESS CASE FOUNDATION
      2. THE BENEFITS OF PPM
      3. THE PEOPLE FOUNDATION
      4. THE PROCESS FOUNDATION
      5. THE TECHNOLOGY FOUNDATION
      6. TYING IT ALL TOGETHER: PEOPLE, PROCESS, TECHNOLOGY
      7. CHAPTER SUMMARY
    3. PPM Design
      1. PPM'S SEVEN PS
      2. DECISION CRITERIA
      3. SOURCE OF DATA AND INFORMATION RELATED TO DECISION CRITERIA
      4. SCORING PROJECTS AND PORTFOLIO
      5. WEIGHTING DECISION CRITERIA
      6. DRAWING "THE LINE" IN THE PORTFOLIO
      7. LINK TO THE BUSINESS CASE
      8. BUSINESS CASE
      9. LINK TO THE PORTFOLIO
      10. A FEW PARTING THOUGHTS
      11. CHAPTER SUMMARY
    4. Implementing PPM
      1. EXECUTIVE SPONSORSHIP
      2. CHANGE
      3. SKILLS
      4. STRUCTURE
      5. EXECUTIVE STEERING COMMITTEE
      6. GOVERNANCE BOARD (DECISION REVIEW BOARD)
      7. PROJECT MANAGEMENT OFFICE
      8. PROJECT MANAGEMENT STANDARDS COMMITTEE
      9. PROCESS APPROACH
      10. CAPACITY
      11. DEMAND
      12. COMMUNICATION PLAN
      13. TRAINING
      14. CONCLUSION
      15. CHAPTER SUMMARY
    5. Maintaining PPM
      1. DASHBOARDS AND METRICS: THE VISUALS
      2. MEETINGS: KEEPING THE PROCESS GOING
      3. COMMUNICATION: MAKING SURE EVERYONE IS ON THE SAME PAGE
      4. MATURITY MODELS: WHERE DO YOU AND YOUR ORGANIZATION STAND?
      5. RESOURCE MANAGEMENT: GETTING YOUR ARMS AROUND THE ORGANIZATION
      6. KEEPING UP THE MOMENTUM
      7. DEDICATING RESOURCES TO RUNNING THE PMO
      8. CHAPTER SUMMARY
  12. The Story: Nine Months Later
    1. Bringing It All Together
    2. References
  13. Index