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PowerPoint 2007 for Starters: The Missing Manual

Book Description

Fast-paced and easy to read, this new book teaches you the basics of PowerPoint 2007 so you can start using the program right away. This concise guide shows readers how to work with PowerPoint's most useful features and its completely redesigned interface. With clear explanations, step-by-step instructions, lots of illustrations, and plenty of timesaving advice, PowerPoint 2007 for Starters: The Missing Manual will quickly teach you to:

  • Create, save, set up, run, and print a basic bullets-and-background slideshow

  • Learn how to add pictures, sound, video, animated effects, and controls (buttons and links) to your slides

  • Discover how to incorporate text, spreadsheets, and animations created in other programs

  • Unfortunately, Microsoft's documentation is as scant as ever, so even if you find the features you need, you still may not know what to do with them. But with this book, you can breeze through the new user interface and its timesaving features in no time. PowerPoint 2007 for Starters: The Missing Manual is the perfect primer for anyone who needs to create effective presentations.

    The new PowerPoint is radically different from previous versions. Over the past decade, PowerPoint has grown in complexity, but its once-simple toolbar has been packed with so many features that not even the pros could find them all. For PowerPoint 2007, Microsoft redesigned the user interface completely, adding a tabbed toolbar that makes every feature easy to locate.

  • Table of Contents

    1. PowerPoint 2007 for Starters: The Missing Manual
      1. SPECIAL OFFER: Upgrade this ebook with O’Reilly
      2. The Missing Credits
        1. About the Author
        2. About the Creative Team
        3. Acknowledgements
        4. The Missing Manual Series
      3. Introduction
        1. What You Can Do with PowerPoint 2007
        2. What's New in PowerPoint 2007
          1. A Quick Tour of the New Interface
            1. Ribbon
            2. Groups
            3. Command buttons
            4. Dialog box launchers
            5. Tabs
            6. Live Previews
            7. Mini Toolbar
            8. Keytips
            9. Improved screen tip help
          2. New File Formats
          3. Improved Graphics
          4. More Theme Options
        3. The Very Basics
        4. About This Book
          1. About the Outline
          2. About → These → Arrows
          3. PowerPoint Examples
          4. About MissingManuals.com
          5. Safari® Enabled
      4. I. CREATING SLIDESHOWS
        1. 1. Creating a Basic Presentation
          1. 1.1. Beginning a New Presentation
            1. 1.1.1. Creating a New Presentation from Scratch
            2. 1.1.2. Creating a Presentation from an Existing Template, Theme, or Presentation
              1. 1.1.2.1. From an existing template
              2. 1.1.2.2. From an existing (built-in) theme
              3. 1.1.2.3. From an existing presentation
              4. 1.1.2.4. The New from Existing Presentation window
              5. 1.1.2.5. The Open window
          2. 1.2. Choosing a Theme for Your Presentation
          3. 1.3. Adding Text
            1. 1.3.1. Adding Text to an Existing Text Box
            2. 1.3.2. Adding a New Text Box
          4. 1.4. Adding More Slides
          5. 1.5. Moving Around Inside a Presentation
            1. 1.5.1. Navigating with the Scroll Bar
            2. 1.5.2. Navigation with the Slides and Outline Tabs
            3. 1.5.3. Using Find
          6. 1.6. Adding Speaker Notes
          7. 1.7. Creating and Printing Handouts
          8. 1.8. Saving and Closing a Presentation
          9. 1.9. Running a Presentation
        2. 2. Editing Slides
          1. 2.1. Editing Text
            1. 2.1.1. Selecting Text
            2. 2.1.2. Cutting Text
            3. 2.1.3. Copying Text
            4. 2.1.4. Pasting Text
              1. 2.1.4.1. Automatically pasting the last chunk of text you cut (or copied)
              2. 2.1.4.2. Choosing what to paste
              3. 2.1.4.3. Choosing how to paste
            5. 2.1.5. Moving Text
            6. 2.1.6. Deleting Text
          2. 2.2. Reversing an Action (Undo)
          3. 2.3. Finding and Replacing Text Automatically
          4. 2.4. Checking Spelling
            1. 2.4.1.
              1. 2.4.1.1. Setting up spelling
              2. 2.4.1.2. Automatic (continuous) spell checking
              3. 2.4.1.3. Manual spell checking
          5. 2.5. Adding Special Characters
        3. 3. Formatting and Aligning Your Text
          1. 3.1. Automating Text Formatting
            1. 3.1.1. Using AutoFormat
            2. 3.1.2. Using AutoFit
          2. 3.2. Manually Formatting Text Appearance
            1. 3.2.1. Changing the Font
            2. 3.2.2. Changing Font Size
            3. 3.2.3. Bolding, Italicizing, and Underlining Text
            4. 3.2.4. Changing Text Color and Background Color
            5. 3.2.5. Adding Special Text Effects
          3. 3.3. Manually Aligning and Indenting Text
            1. 3.3.1. Aligning Text and Creating Columns
            2. 3.3.2. Creating Lists
              1. 3.3.2.1. Customizing bulleted lists
              2. 3.3.2.2. Customizing numbered lists
            3. 3.3.3. Changing Indents
            4. 3.3.4. Changing Tab Stops
            5. 3.3.5. Changing Text Direction
              1. 3.3.5.1. Using the Text Direction option
          4. 3.4. Formatting Text Boxes
        4. 4. Formatting and Laying Out Your Slides
          1. 4.1. Changing Slide Layout
            1. 4.1.1. Applying a Canned Layout
            2. 4.1.2. Switching Orientation from Landscape to Portrait (and Back)
            3. 4.1.3. Repositioning Text Boxes
            4. 4.1.4. Help for Positioning Text Boxes: Zoom, Guides, and Grid
          2. 4.2. Changing Background Color
            1. 4.2.1. Adding a Gradient Effect
          3. 4.3. Reapplying Themes, Colors, and Fonts
            1. 4.3.1. Reapplying a Theme
            2. 4.3.2. Reapplying a Color Scheme
            3. 4.3.3. Reapplying a Font
        5. 5. Editing Your Slideshow
          1. 5.1. Viewing Multiple Slides
            1. 5.1.1. Slides Pane
            2. 5.1.2. Slide Sorter View
          2. 5.2. Adding, Deleting, and Moving Slides
            1. 5.2.1. Adding Blank Slides
            2. 5.2.2. Deleting Slides
            3. 5.2.3. Moving Slides
            4. 5.2.4. Duplicating Slides
            5. 5.2.5. Cutting, Copying, and Pasting Slides
          3. 5.3. Inserting Slides from Other Slideshows
          4. 5.4. Editing Slide and Layout Masters
            1. 5.4.1. Applying Multiple Slide Masters
          5. 5.5. Adding Headers and Footers
            1. 5.5.1. Adding Footers to Your Slides
            2. 5.5.2. Adding Headers and Footers to Notes Pages and Handouts
        6. 6. Adding Charts, Diagrams, and Tables
          1. 6.1. Creating Charts
            1. 6.1.1. Choosing a Chart Type
            2. 6.1.2. Creating a Chart
            3. 6.1.3. Customizing Charts with Prebuilt Layouts and Styles
              1. 6.1.3.1. Applying prebuilt Chart Layouts
              2. 6.1.3.2. Applying prebuilt Chart Styles
              3. 6.1.3.3. Customizing chart titles
          2. 6.2. Creating Diagrams
            1. 6.2.1. Adding Diagrams to Slides
            2. 6.2.2. Turning Lists into Diagrams
            3. 6.2.3. Applying Prebuilt Styles and Color Themes to Diagrams
            4. 6.2.4. Tweaking Diagrams
              1. 6.2.4.1. Adding titles
              2. 6.2.4.2. Switching to a different type of diagram
              3. 6.2.4.3. Changing diagram text
          3. 6.3. Creating Tables
            1. 6.3.1. Creating a Basic Table
              1. 6.3.1.1. Creating rows and columns
              2. 6.3.1.2. Selecting cells, rows, and columns
              3. 6.3.1.3. Selecting entire tables
              4. 6.3.1.4. Adding data
              5. 6.3.1.5. Adding a title
              6. 6.3.1.6. Adding column headings
            2. 6.3.2. Tweaking Tables
              1. 6.3.2.1. Applying prebuilt styles
              2. 6.3.2.2. Highlighting rows and columns
              3. 6.3.2.3. Inserting and deleting rows and columns
              4. 6.3.2.4. Changing the width of a row or column
              5. 6.3.2.5. Aligning data inside cells
              6. 6.3.2.6. Merging (and splitting) cells
            3. 6.3.3. Resizing Tables
            4. 6.3.4. Repositioning Tables
            5. 6.3.5. Deleting Tables
      5. II. DELIVERING SLIDESHOWS
        1. 7. Delivering Presentations
          1. 7.1. Setting Up a Slideshow
            1. 7.1.1. Choosing a Slideshow Mode
              1. 7.1.1.1. Full-screen mode
              2. 7.1.1.2. Browser mode
              3. 7.1.1.3. Kiosk mode
            2. 7.1.2. Hiding Individual Slides
            3. 7.1.3. Setting Up a Speaker Notes Screen
            4. 7.1.4. Setting Up Automatic Timing
            5. 7.1.5. Looping Continuously
          2. 7.2. Slideshows for Multiple Audiences
            1. 7.2.1. Creating a Custom Slideshow
            2. 7.2.2. Editing a Custom Slideshow
          3. 7.3. Presenting Your Slideshow
          4. 7.4. Creating PowerPoint Shows
          5. 7.5. Emailing Your Presentation
          6. 7.6. Packaging Presentations for CD
          7. 7.7. Optimizing Presentations
            1. 7.7.1. Choose Insert over Dragging or Pasting
            2. 7.7.2. Recycle Your Images
            3. 7.7.3. Get Rid of Invisible Stuff
            4. 7.7.4. Compress Your Images
            5. 7.7.5. Don't Embed Fonts (But If You Have To, Do So Wisely)
        2. 8. Printing Presentations
          1. 8.1. Printing Slides (One Slide per Page)
          2. 8.2. Handouts (Multiple Slides per Page)
          3. 8.3. Overhead Transparencies
          4. 8.4. Speaker Notes
          5. 8.5. Presentation Outline
      6. III. BEYOND BULLET POINTS—GRAPHICS AND TRANSITIONS
        1. 9. Putting Images on Slides
          1. 9.1. Drawing on Slides
            1. 9.1.1. Drawing Lines and Shapes
            2. 9.1.2. Drawing Connectors
          2. 9.2. Modifying Drawings
            1. 9.2.1. Selecting Lines and Shapes
            2. 9.2.2. Applying Shape Styles
            3. 9.2.3. Modifying Lines, Connectors, and Shape Outlines
            4. 9.2.4. Modifying the Inside of a Shape
            5. 9.2.5. Applying Special Effects
            6. 9.2.6. Rotating Drawings
              1. 9.2.6.1. Rotating lines
              2. 9.2.6.2. Rotating shapes
            7. 9.2.7. Repositioning Lines and Shapes
            8. 9.2.8. Resizing Drawings
            9. 9.2.9. Changing the Type of a Shape or Connector
            10. 9.2.10. Adding Text to Shapes
            11. 9.2.11. Reshaping and Distorting Shapes
            12. 9.2.12. Aligning Shapes and Lines
          3. 9.3. Adding Pictures from Other Programs
            1. 9.3.1. Inserting a Picture Stored on Your Computer
            2. 9.3.2. Adding Built-in Clip Art Drawings
          4. 9.4. Modifying Pictures
            1. 9.4.1. Applying a Picture Style
            2. 9.4.2. Recoloring Your Picture
            3. 9.4.3. Making Your Picture Transparent
            4. 9.4.4. Adjusting Brightness and Contrast
            5. 9.4.5. Applying Special Effects
            6. 9.4.6. Cropping Your Picture
            7. 9.4.7. Applying a Picture to a Slide Background
        2. 10. Slide Transitions
          1. 10.1. Slide Transitions
            1. 10.1.1. Types of Transitions
            2. 10.1.2. Adding Transitions Between Slides
      7. A. Appendix Getting Help
        1. A.1. Getting Help from PowerPoint
          1. A.1.1. Displaying Screen Tips
          2. A.1.2. Searching Help Topics
        2. A.2. Getting Help from Microsoft
          1. A.2.1. Help for Folks Familiar with PowerPoint 2003
          2. A.2.2. Tutorials
          3. A.2.3. Online Articles, FAQs, and More
          4. A.2.4. Forums
          5. A.2.5. Direct Person-to-Person Help
        3. A.3. Getting Help from the PowerPoint Community
      8. Index
      9. About the Author
      10. Colophon
      11. SPECIAL OFFER: Upgrade this ebook with O’Reilly