You are previewing PowerPoint® 2007 Bible.
O'Reilly logo
PowerPoint® 2007 Bible

Book Description

Creating a good presentation is much more than just clicking a few dialog boxes and typing some text. It requires knowledge and planning—lots of it. With the PowerPoint 2007 Bible you will not only be able to build a presentation with PowerPoint, but you’ll also be able to explain why you made the choices you did, and you’ll deliver that presentation smoothly and with confidence.

Experienced PowerPoint presenters will find the book full of coverage of Microsoft's new Office user interface for PowerPoint, including the innovative Ribbon. Anyone using PowerPoint will appreciate the advice on how to avoid really bad PowerPoint, get beyond bullet points, and engage the audience by creating PowerPoint presentations that don't suck.

Valuable CD-ROM included! The CD-ROM included with the book contains more than 500 ready-to-use PowerPoint templates, backgrounds and themes from some of the best-known professional PowerPoint designers

Some of the topics covered include:

  • Getting familiar with PowerPoint, the new tabs and Ribbon, the Office menu, SmartArt, and PowerPoint views

  • Delivering an effective presentation from identifying your audience and purpose through developing the content and rehearsing to preparing the room and equipment and finally getting on stage

  • Working with slides, text, and text formatting including the right fonts for your presentation format

  • Laying out slides and presentations with layouts, masters,backgrounds, and the new PowerPoint 2007 Themes

  • Working with tables and including tabluar material and data from Word or Excel

  • Drawing, working with photos and using charts, clip art, and PowerPoint 2007's new SmartArt

  • Adding sound effects, music, video, and soundtracks

  • Creating animations and transitions

  • Supporting your audience and presentation with handouts, speaker notes, and outlines

  • Working with PowerPoints live presentation tools including on-screen controls, backup slides, custom shows, preparing your presentation for use on another computer, and preparing your AV equipment or projectors

  • Building other presentation types including a self-running kiosk and a web and CD/DVD presentations

  • Sharing and collaborating on presentations on a LAN or using the new SharePoint Slide Library

  • 4 special labs to help you put all of your PowerPoint skills to us in great content including presenting content with out Bullet lists

  • The CD-ROM included with the book contains more than 500 ready-to-use PowerPoint templates, backgrounds and themes from some of the best-known professional PowerPoint designers

Table of Contents

  1. Copyright
  2. About the Author
  3. Credits
  4. Preface
    1. How This Book Is Organized
      1. What's on the companion CD-ROM
    2. Special Features
  5. Acknowledgments
  6. I. Building Your Presentation
    1. 1. A First Look at PowerPoint
      1. 1.1. Who Uses PowerPoint and Why?
        1. 1.1.1. Sales
        2. 1.1.2. Marketing
        3. 1.1.3. Human Resources
        4. 1.1.4. Education and Training
        5. 1.1.5. Hotel and Restaurant Management
        6. 1.1.6. Clubs and Organizations
      2. 1.2. What's New in PowerPoint 2007?
        1. 1.2.1. Tabs and the Ribbon
        2. 1.2.2. Office Menu
        3. 1.2.3. Styles for Graphics and Text
        4. 1.2.4. More Drawing and Photo Formatting Choices
        5. 1.2.5. More Text Formatting Options
        6. 1.2.6. Color, Font, and Effect Themes
        7. 1.2.7. SmartArt
        8. 1.2.8. Better Charting Tools
        9. 1.2.9. Custom Slide Layouts
      3. 1.3. Learning Your Way Around PowerPoint
        1. 1.3.1. Starting and Exiting PowerPoint
        2. 1.3.2. Understanding the Screen Elements
        3. 1.3.3. Working with the Ribbon
          1. 1.3.3.1. Working with Collapsible Tab Groups
          2. 1.3.3.2. Working with Office Menu Submenus
        4. 1.3.4. Working with Dialog Boxes
      4. 1.4. Changing the View
        1. 1.4.1. Normal View
        2. 1.4.2. Slide Sorter View
        3. 1.4.3. Slide Show View
        4. 1.4.4. Notes Page View
      5. 1.5. Zooming In and Out
      6. 1.6. Enabling Optional Display Elements
        1. 1.6.1. Ruler
        2. 1.6.2. Gridlines
        3. 1.6.3. Guides
        4. 1.6.4. Color/Grayscale/Pure Black and White Views
      7. 1.7. Opening a New Display Window
        1. 1.7.1. Arranging Windows
        2. 1.7.2. Switching among Windows
      8. 1.8. Using the Help System
      9. 1.9. Using PowerPoint Support Resources
        1. 1.9.1. Understanding Product Activation
        2. 1.9.2. Adjusting Privacy Settings
      10. 1.10. Summary
    2. 2. What Makes a Great Presentation?
      1. 2.1. Qualities of an effective presentation
      2. 2.2. Developing Your Presentation Action Plan
        1. 2.2.1. Step 1: Identifying Your Audience and Purpose
        2. 2.2.2. Step 2: Choosing Your Presentation Method
          1. 2.2.2.1. Speaker-Led Presentations
          2. 2.2.2.2. Self-Running Presentations
          3. 2.2.2.3. User-Interactive Presentations
        3. 2.2.3. Step 3: Choosing Your Delivery Method
        4. 2.2.4. Step 4: Choosing a Theme That Matches Your Medium
          1. 2.2.4.1. Overhead projector
          2. 2.2.4.2. 35mm slides on a slide projector
          3. 2.2.4.3. Computer-Driven Presentations
        5. 2.2.5. Step 5: Developing the Content
        6. 2.2.6. Step 6: Creating the Visual Image
        7. 2.2.7. Step 7: Adding Multimedia Effects
        8. 2.2.8. Step 8: Creating the Handouts and Notes
        9. 2.2.9. Step 9: Rehearsing the Presentation
          1. 2.2.9.1. Rehearsing a Live Presentation
          2. 2.2.9.2. Rehearsing a Self-Running Presentation
          3. 2.2.9.3. Rehearsing a User-Interactive Presentation
        10. 2.2.10. Step 10: Giving the Presentation
        11. 2.2.11. Step 11: Assessing Your Success and Refining Your Work
      3. 2.3. Choosing and Arranging the Room
      4. 2.4. Choosing Your Attire
      5. 2.5. Keeping the Audience Interested
        1. 2.5.1. Speech Techniques
        2. 2.5.2. Content tips
      6. 2.6. Managing Stage Fright
      7. 2.7. Summary
    3. 3. Creating and Saving Presentation Files
      1. 3.1. Starting a New Presentation
        1. 3.1.1. Starting a Blank Presentation from Scratch
        2. 3.1.2. Starting a Presentation from a Template
          1. 3.1.2.1. Using an Installed Template
          2. 3.1.2.2. Using a Saved Template
          3. 3.1.2.3. Using an Online Template
        3. 3.1.3. Basing a New Presentation on an Existing One
        4. 3.1.4. Basing a New Presentation on Content from Another Application
      2. 3.2. Saving Your Work
        1. 3.2.1. Saving for the First Time
        2. 3.2.2. Saving Subsequent Times
        3. 3.2.3. Changing Drives and Folders
          1. 3.2.3.1. Changing the Save Location (Windows Vista)
          2. 3.2.3.2. Changing the Save Location (Windows XP)
        4. 3.2.4. Saving in a Different Format
          1. 3.2.4.1. Saving for Use on the Web
          2. 3.2.4.2. Saving Slides as Graphics
          3. 3.2.4.3. Saving Slide Text Only
        5. 3.2.5. Specifying Save Options
      3. 3.3. Setting Passwords for File Access
      4. 3.4. Closing and Reopening Presentations
        1. 3.4.1. Closing a Presentation
        2. 3.4.2. Opening a Presentation
        3. 3.4.3. Opening a File from a Different Program
        4. 3.4.4. Finding a Presentation File to Open
      5. 3.5. Setting File Properties
      6. 3.6. Managing Files from Within PowerPoint
        1. 3.6.1. Creating a New Folder
        2. 3.6.2. Copying a Presentation
        3. 3.6.3. Deleting a Presentation
        4. 3.6.4. Renaming a Presentation
        5. 3.6.5. Mapping a Network Drive
      7. 3.7. Summary
    4. 4. Creating Slides and Text Boxes
      1. 4.1. Creating New Slides
        1. 4.1.1. Creating New Slides from the Outline Pane
        2. 4.1.2. Creating a Slide from the Slides Pane
        3. 4.1.3. Creating a Slide from a Layout
        4. 4.1.4. Copying Slides
      2. 4.2. Inserting Content from External Sources
        1. 4.2.1. Copying Slides from Other Presentations
        2. 4.2.2. Inserting New Slides from an Outline
          1. 4.2.2.1. Tips for Better Outline Importing
          2. 4.2.2.2. Importing from Other Text-Based Formats
          3. 4.2.2.3. Post-Import Cleanup
        3. 4.2.3. Opening a Word Document as a New Presentation
        4. 4.2.4. Importing Text from Web Pages
      3. 4.3. Managing Slides
        1. 4.3.1. Selecting Slides
        2. 4.3.2. Deleting Slides
        3. 4.3.3. Undoing Mistakes
        4. 4.3.4. Rearranging Slides
      4. 4.4. Using Content Placeholders
        1. 4.4.1. Inserting Content into a Placeholder
        2. 4.4.2. Placeholders vs. Manually Inserted Objects
      5. 4.5. Creating Text Boxes Manually
        1. 4.5.1. When Should You Use a Manual Text Box?
        2. 4.5.2. Creating a Manual Text Box
      6. 4.6. Working with Text Boxes
        1. 4.6.1. Selecting Text Boxes
        2. 4.6.2. Sizing a Text Box
        3. 4.6.3. Positioning a Text Box
        4. 4.6.4. Changing a Text Box's AutoFit Behavior
      7. 4.7. Summary
    5. 5. Working with Layouts, Themes, and Masters
      1. 5.1. Understanding Layouts and Themes
        1. 5.1.1. Themes versus Templates
        2. 5.1.2. Where Themes Are Stored
        3. 5.1.3. Themes, Layouts, and Slide Master View
      2. 5.2. Changing a Slide's Layout
      3. 5.3. Applying a Theme
        1. 5.3.1. Applying a Theme from the Gallery
        2. 5.3.2. Applying a Theme from a Theme or Template File
        3. 5.3.3. Applying a Theme to a New Presentation
      4. 5.4. Changing Colors, Fonts, and Effects
        1. 5.4.1. Understanding Color Placeholders
        2. 5.4.2. Switching Color Themes
        3. 5.4.3. Understanding Font Placeholders
        4. 5.4.4. Switching Font Themes
        5. 5.4.5. Changing the Effect Theme
      5. 5.5. Creating and Managing Custom Color and Font Themes
        1. 5.5.1. Creating a Custom Color Theme
        2. 5.5.2. Sharing a Custom Color Theme with Others
        3. 5.5.3. Deleting a Custom Color Theme
        4. 5.5.4. Creating a Custom Font Theme
        5. 5.5.5. Sharing a Custom Font Theme with Others
        6. 5.5.6. Deleting a Custom Font Theme
      6. 5.6. Changing the Background
        1. 5.6.1. Applying a Background Style
        2. 5.6.2. Applying a Background Fill
        3. 5.6.3. Working with Background Graphics
          1. 5.6.3.1. Displaying and Hiding Background Graphics
          2. 5.6.3.2. Deleting Background Graphics
          3. 5.6.3.3. Adding Your Own Background Graphics
      7. 5.7. Working with Preset Placeholders
        1. 5.7.1. Formatting a Preset Placeholder
        2. 5.7.2. Movinq, Deleting, or Restoring Preset Placeholders
        3. 5.7.3. Displaying the Date, Number, and Footer on Slides
          1. 5.7.3.1. Date and Time
          2. 5.7.3.2. Slide Number
          3. 5.7.3.3. Footer
          4. 5.7.3.4. Don't Show on Title Slide
      8. 5.8. Customizing and Creating Layouts
        1. 5.8.1. Understanding Content Placeholders
        2. 5.8.2. Adding a Custom Placeholder
        3. 5.8.3. Deleting and Restoring a Custom Placeholder
        4. 5.8.4. Overriding the Slide Master Formatting for a Layout
        5. 5.8.5. Creating a New Layout
        6. 5.8.6. Renaming a Layout
        7. 5.8.7. Duplicating and Deleting Layouts
        8. 5.8.8. Copying Layouts Between Slide Masters
      9. 5.9. Managing Slide Masters
        1. 5.9.1. Creating and Deleting Slide Masters
        2. 5.9.2. Renaming a Slide Master
        3. 5.9.3. Preserving a Slide Master
      10. 5.10. Managing Themes
        1. 5.10.1. Creating a New Theme
        2. 5.10.2. Renaming a Theme
        3. 5.10.3. Deleting a Theme
        4. 5.10.4. Copying a Theme from Another Presentation
      11. 5.11. Summary
    6. 6. Formatting Text
      1. 6.1. Changing the Font
        1. 6.1.1. Choosing the Right Fonts
        2. 6.1.2. Changing the Font Theme
        3. 6.1.3. Applying a Fixed Font
        4. 6.1.4. Using the Font Dialog Box
        5. 6.1.5. Replacing Fonts
      2. 6.2. Changing the Font Size
        1. 6.2.1. Choosing the Right Sizes
        2. 6.2.2. Specifying a Font Size
      3. 6.3. Adjusting Character Spacing
      4. 6.4. Changing Font Color/Text Fill
      5. 6.5. Applying a Text Outline
      6. 6.6. Applying Text Attributes
        1. 6.6.1. Changing Text Case
      7. 6.7. Applying WordArt Styles
      8. 6.8. Applying Text Effects
        1. 6.8.1. Shadow
        2. 6.8.2. Reflection
        3. 6.8.3. Glow
        4. 6.8.4. Bevel (3-D format)
        5. 6.8.5. 3-D Rotation
        6. 6.8.6. Transform
          1. 6.8.6.1. Applying a Transformation
          2. 6.8.6.2. Modifying a Transformation
          3. 6.8.6.3. Tips for Using the Follow Path Transformations
      9. 6.9. Copying Formatting with Format Painter
      10. 6.10. Summary
    7. 7. Formatting Paragraphs and Text Boxes
      1. 7.1. Formatting Bulleted Lists
        1. 7.1.1. Bullets and the Slide Master
        2. 7.1.2. Using Bullet Presets
        3. 7.1.3. Changing Bullet Size and Color
        4. 7.1.4. Changing the Bullet Symbol
        5. 7.1.5. Resetting a Preset
        6. 7.1.6. Using a Picture Bullet
      2. 7.2. Formatting Numbered Lists
        1. 7.2.1. Using Numbering Presets
        2. 7.2.2. Changing Number Size and Color
        3. 7.2.3. Changing the Start Number
      3. 7.3. Setting Tabs and Indents
        1. 7.3.1. Working with Indents
        2. 7.3.2. Working with Tabs
      4. 7.4. Adjusting Line Spacing
      5. 7.5. Changing Horizontal Alignment
      6. 7.6. Formatting Text Boxes
        1. 7.6.1. Applying Fills and Outlines
        2. 7.6.2. Setting Fill Transparency
        3. 7.6.3. Controlling Vertical Alignment
        4. 7.6.4. Changing Text Box Rotation
        5. 7.6.5. Changing Text Direction
        6. 7.6.6. Setting Internal Margins
        7. 7.6.7. Creating Multiple Columns
      7. 7.7. Summary
    8. 8. Correcting and Improving Text
      1. 8.1. Finding and Replacing Text
      2. 8.2. Correcting Your Spelling
        1. 8.2.1. Checking an Individual Word
        2. 8.2.2. Checking the Entire Presentation
        3. 8.2.3. Setting Spelling Options
        4. 8.2.4. Working with Custom Dictionaries
          1. 8.2.4.1. Editing the Custom Dictionary
          2. 8.2.4.2. Creating a New Custom Dictionary
      3. 8.3. Setting the Language
      4. 8.4. Using AutoCorrect to Fix Common Problems
      5. 8.5. Using AutoFormat As You Type
      6. 8.6. Using Smart Tags
      7. 8.7. Using the Research Tools
        1. 8.7.1. Looking up a Word in a Dictionary
        2. 8.7.2. Finding Synonyms and Antonyms with the Thesaurus
        3. 8.7.3. Translating Text into Another Language
        4. 8.7.4. Using Research Sites
        5. 8.7.5. Using Business and Financial Sites
      8. 8.8. Summary
    9. 9. Creating and Formatting Tables
      1. 9.1. Creating a New Table
        1. 9.1.1. Creating a Table with the Insert Table Dialog Box
        2. 9.1.2. Creating a Table from the Table Button
        3. 9.1.3. Drawing a Table
      2. 9.2. Moving Around in a Table
      3. 9.3. Selecting Rows, Columns, and Cells
      4. 9.4. Editing a Table's Structure
        1. 9.4.1. Resizing the Overall Table
        2. 9.4.2. Inserting or Deleting Rows and Columns
        3. 9.4.3. Merging and Splitting Cells
      5. 9.5. Applying Table Styles
      6. 9.6. Formatting Table Cells
        1. 9.6.1. Changing Row Height and Column Width
        2. 9.6.2. Table Margins and Alignment
        3. 9.6.3. Applying Borders
        4. 9.6.4. Applying Fills
          1. 9.6.4.1. Filling Individual Cells
          2. 9.6.4.2. Applying an Overall Table Fill
          3. 9.6.4.3. Filling a Table with a Picture
        5. 9.6.5. Applying a Shadow to a Table
        6. 9.6.6. Applying a 3-D Effect to a Table
        7. 9.6.7. Changing Text Alignment
        8. 9.6.8. Changing Text Direction
      7. 9.7. Using Tables from Word
      8. 9.8. Integrating Excel Cells into PowerPoint
      9. 9.9. Summary
  7. II. Using Graphics and Multimedia Content
    1. 10. Drawing and Formatting Objects
      1. 10.1. Working with the Drawing Tools
        1. 10.1.1. About Vector Graphics
        2. 10.1.2. Drawing Lines and Shapes
          1. 10.1.2.1. Straight or Curved Lines
        3. 10.1.3. Freeform Polygons
          1. 10.1.3.1. Flow-Chart Connectors
          2. 10.1.3.2. Callouts
          3. 10.1.3.3. Action Buttons
        4. 10.1.4. Choosing a Different Shape
        5. 10.1.5. Editing a Shape's Points
        6. 10.1.6. Adding Text to a Shape
      2. 10.2. Selecting Objects
      3. 10.3. Deleting Objects
      4. 10.4. Moving and Copying Objects
        1. 10.4.1. Within a Slide
        2. 10.4.2. From One Slide to Another
        3. 10.4.3. From One Presentation to Another
        4. 10.4.4. To Another Program
        5. 10.4.5. Using the Office Clipboard
      5. 10.5. Understanding Object Formatting
      6. 10.6. Resizing Objects
      7. 10.7. Arranging Objects
        1. 10.7.1. Rotating and Flipping Objects
        2. 10.7.2. Snapping Objects to a Grid
        3. 10.7.3. Nudging Objects
        4. 10.7.4. Aligning or Distributing Objects
          1. 10.7.4.1. Aligning an Object in Relation to the Slide
          2. 10.7.4.2. Aligning Two or More Objects with One Another
          3. 10.7.4.3. Distributing Objects
        5. 10.7.5. Layering Objects
        6. 10.7.6. Working with Object Groups
      8. 10.8. Applying Shape or Picture Styles
        1. 10.8.1. Using Shape Styles
        2. 10.8.2. Applying Picture Styles
      9. 10.9. Understanding Color Selection
      10. 10.10. Applying an Object Border
        1. 10.10.1. Border Attributes
        2. 10.10.2. Creating a Semi-Transparent Border
      11. 10.11. Applying an Object Fill
        1. 10.11.1. Solid Fills
        2. 10.11.2. Gradient Fills
          1. 10.11.2.1. Applying a One-Color Gradient Preset
          2. 10.11.2.2. Applying a Custom Gradient
        3. 10.11.3. Texture and Picture Fills
        4. 10.11.4. Background Fills
      12. 10.12. Applying Object Effects
        1. 10.12.1. Preset
        2. 10.12.2. Shadow
        3. 10.12.3. Reflection
        4. 10.12.4. Glow and Soft Edges
        5. 10.12.5. Bevels
        6. 10.12.6. 3-D Rotation and 3-D Formatting
          1. 10.12.6.1. Applying 3-D Rotation
          2. 10.12.6.2. Applying 3-D Formatting
          3. 10.12.6.3. Tips for Creating Common 3D Objects
      13. 10.13. Summary
    2. 11. Creating SmartArt Diagrams
      1. 11.1. Understanding SmartArt Types and Their Uses
        1. 11.1.1. List
        2. 11.1.2. Process
        3. 11.1.3. Cycle
        4. 11.1.4. Hierarchy
        5. 11.1.5. Relationship
        6. 11.1.6. Matrix
        7. 11.1.7. Pyramid
      2. 11.2. Inserting a Diagram
      3. 11.3. Editing SmartArt Text
      4. 11.4. Modifying SmartArt Structure
        1. 11.4.1. Inserting and Deleting Shapes
        2. 11.4.2. Adding Bullets
        3. 11.4.3. Promoting and Demoting Text
        4. 11.4.4. Changing the Flow Direction
        5. 11.4.5. Reordering Shapes
        6. 11.4.6. Repositioning Shapes
        7. 11.4.7. Resetting a Graphic
        8. 11.4.8. Changing to a Different Diagram Layout
      5. 11.5. Modifying a Hierarchy Diagram Structure
        1. 11.5.1. Inserting and Deleting Shapes
        2. 11.5.2. Changing a Person's Level in the Organization
        3. 11.5.3. Controlling Subordinate Layout Options
      6. 11.6. Formatting a Diagram
        1. 11.6.1. Applying a SmartArt Style
        2. 11.6.2. Changing SmartArt Colors
        3. 11.6.3. Manually Applying Colors and Effects to Individual Shapes
        4. 11.6.4. Manually Formatting the Diagram Text
        5. 11.6.5. Making a Shape Larger or Smaller
        6. 11.6.6. Resizing the Entire SmartArt Graphic Object
        7. 11.6.7. Editing in 2-D
        8. 11.6.8. Changing the Shapes Used in the Diagram
      7. 11.7. Saving a SmartArt Diagram as a Picture
      8. 11.8. Summary
    3. 12. Using and Organizing Clip Art
      1. 12.1. Choosing Appropriate Clip Art
      2. 12.2. About the Clip Organizer
      3. 12.3. Inserting Clip Art on a Slide
      4. 12.4. Clip Art Search Methods
        1. 12.4.1. Using Multiple Keywords
        2. 12.4.2. Specify Which Collections to Search
        3. 12.4.3. Specify Which Media File Types to Find
      5. 12.5. Working with Clip Art Collections
        1. 12.5.1. Opening and Browsing the Clip Organizer
        2. 12.5.2. Using the Clip Organizer to Insert Clip Art
        3. 12.5.3. Creating and Deleting Folders
        4. 12.5.4. Moving Clips between Collections
        5. 12.5.5. Cataloging Clips
          1. 12.5.5.1. Adding Clips Automatically to the Clip Organizer
          2. 12.5.5.2. Adding Clips Manually to the Clip Organizer
          3. 12.5.5.3. Working with CIL or MPF Files
        6. 12.5.6. Deleting Clips from the Clip Organizer
        7. 12.5.7. Inserting an Image from a Scanner
        8. 12.5.8. Making Clips Available Offline
        9. 12.5.9. Strategies for Organizing Your Clips
        10. 12.5.10. Working with Clip Keywords and Information
          1. 12.5.10.1. Changing the Keywords for an Individual Clip
          2. 12.5.10.2. Changing the Keywords for Multiple Clips at Once
        11. 12.5.11. Browsing for More Clips on Office Online
      6. 12.6. Modifying Clip Art
        1. 12.6.1. Recoloring a Clip
        2. 12.6.2. Setting a Transparent Color
        3. 12.6.3. Deconstructing and Editing a Clip
      7. 12.7. Summary
    4. 13. Working with Photographic Images
      1. 13.1. Understanding Raster Graphics
        1. 13.1.1. Resolution
          1. 13.1.1.1. Resolution on Preexisting Graphics Files
          2. 13.1.1.2. Resolution on Graphics You Scan Yourself
          3. 13.1.1.3. Resolution on Digital Camera Photos
        2. 13.1.2. Color Depth
        3. 13.1.3. File Format
      2. 13.2. Importing Image Files into PowerPoint
        1. 13.2.1. Linking to a Graphic File
        2. 13.2.2. Acquiring Images from a Scanner
        3. 13.2.3. Acquiring Images from a Digital Camera
      3. 13.3. Sizing and Cropping Photos
        1. 13.3.1. Sizing a Photo
        2. 13.3.2. Cropping a Photo
        3. 13.3.3. Resetting a Photo
      4. 13.4. Adjusting Photo Contrast and Brightness
      5. 13.5. Setting a Transparent Color
      6. 13.6. Recoloring a Picture
      7. 13.7. Compressing Images
        1. 13.7.1. Reducing Resolution and Compressing Images in PowerPoint
        2. 13.7.2. Reducing Resolution with a Third-Party Utility
      8. 13.8. Exporting a Photo from PowerPoint to a Separate File
      9. 13.9. Picture Shapes, Styles, and Effects
      10. 13.10. Creating a Photo Album Layout
        1. 13.10.1. Creating a New Photo Album
        2. 13.10.2. Modifying a Photo Album
      11. 13.11. Summary
    5. 14. Working with Charts
      1. 14.1. Understanding Charts
        1. 14.1.1. Parts of a Chart
        2. 14.1.2. PowerPoint 2007 versus Legacy Charts
      2. 14.2. Starting a New Chart
      3. 14.3. Working with Chart Data
        1. 14.3.1. Plotting by Rows versus by Columns
        2. 14.3.2. Redefining the Data Range
      4. 14.4. Chart Types and Chart Layout Presets
      5. 14.5. Working with Labels
        1. 14.5.1. Working with Chart Titles
        2. 14.5.2. Working with Axis Titles
        3. 14.5.3. Working with Legends
        4. 14.5.4. Adding Data Labels
        5. 14.5.5. Adding a Data Table
      6. 14.6. Controlling the Axes
        1. 14.6.1. Using Axis Presets
        2. 14.6.2. Setting Axis Scale Options
        3. 14.6.3. Setting a Number Format
      7. 14.7. Formatting a Chart
        1. 14.7.1. Clearing Manually Applied Formatting
        2. 14.7.2. Formatting Titles and Labels
        3. 14.7.3. Applying Chart Styles
        4. 14.7.4. Formatting the Chart Area
        5. 14.7.5. Formatting the Legend
        6. 14.7.6. Formatting Gridlines and Walls
        7. 14.7.7. Formatting the Data Series
      8. 14.8. Rotating a 3-D Chart
      9. 14.9. Working with Chart Templates
        1. 14.9.1. Creating a Chart Template
        2. 14.9.2. Applying a Chart Template
        3. 14.9.3. Managing Template Files
      10. 14.10. Summary
    6. 15. Incorporating Data from Other Programs
      1. 15.1. Working with External Content: An Overview
      2. 15.2. Copying Content from Other Programs
        1. 15.2.1. Using the Clipboard
        2. 15.2.2. Using Drag and Drop
        3. 15.2.3. Inserting Graphics from a File
      3. 15.3. Introducing OLE
        1. 15.3.1. Linking and/or Embedding Part of a File
        2. 15.3.2. Embedding an Entire File
        3. 15.3.3. Embedding a New File
      4. 15.4. Working with Linked and Embedded Objects
        1. 15.4.1. Opening and Converting Embedded Objects
        2. 15.4.2. to maintain its link. Even after breaking a link, there might not be any viable choices for converting it to other formats. Editing a Linked or Embedded Object
        3. 15.4.3. Changing How Links Update
        4. 15.4.4. Breaking a Link
        5. 15.4.5. Changing the Referenced Location of a Link
      5. 15.5. Exporting PowerPoint Objects to Other Programs
      6. 15.6. Summary
    7. 16. Adding Sound Effects, Music, and Soundtracks
      1. 16.1. When Are Sounds Appropriate?
      2. 16.2. Sound File Formats
      3. 16.3. Where to Find Sounds
      4. 16.4. Inserting a Sound File as an Icon
        1. 16.4.1. Choosing a Sound from the Clip Organizer
        2. 16.4.2. Choosing a Sound from a File
      5. 16.5. Fine-Tuning Sound Play Settings
        1. 16.5.1. Playing on a Mouse Click or Mouseover
        2. 16.5.2. Adjusting the Sound Play Settings for Custom Animation
        3. 16.5.3. Turning Automatic Play On or Off
        4. 16.5.4. Delaying or Repeating a Sound
        5. 16.5.5. Choosing the Starting Point for a Sound Clip
        6. 16.5.6. Choosing When the Sound Clip Will Stop
        7. 16.5.7. Specifying the Sound Volume
        8. 16.5.8. Setting Sound Options from the Ribbon
      6. 16.6. Assigning a Sound to an Object
      7. 16.7. Adding a CD Audio Soundtrack
        1. 16.7.1. Placing a CD Soundtrack Icon on a Slide
        2. 16.7.2. Editing the CD Track Start and End Times
        3. 16.7.3. Controlling When a CD Track Plays
      8. 16.8. Using the Advanced Timeline to Fine-Tune Sound Events
      9. 16.9. Recording Sounds
      10. 16.10. Summary
    8. 17. Incorporating Motion Video
      1. 17.1. Understanding Video Types
        1. 17.1.1. Animated GIFs
        2. 17.1.2. Live-Action Videos
        3. 17.1.3. Digital Animation
        4. 17.1.4. Video File Formats
      2. 17.2. Locating Sources of Movie Clips
      3. 17.3. Placing a Movie on a Slide
        1. 17.3.1. Inserting a Movie from the Clip Organizer
        2. 17.3.2. Making Clip Organizer Content Available Offline
        3. 17.3.3. Inserting a Movie from a File
      4. 17.4. Setting Movie Options
        1. 17.4.1. Playing on Mouse Click or Mouse Over
        2. 17.4.2. Controlling the Volume and Appearance
        3. 17.4.3. Understanding the Custom Animation Task Pane Entries
        4. 17.4.4. Controlling When the Video Will Play
        5. 17.4.5. Triggering Play by Clicking Another Object
        6. 17.4.6. Setting the Start Point for a Clip
        7. 17.4.7. Choosing the Size of the Video Clip Window
      5. 17.5. Inserting Shockwave or Director Content
      6. 17.6. Troubleshooting Movie Problems
        1. 17.6.1. Troubleshooting Movies That Won't Play
        2. 17.6.2. Troubleshooting Poor Playback Quality
        3. 17.6.3. Balancing Video Impact with File Size and Performance
      7. 17.7. Transferring a Presentation to Videotape
      8. 17.8. Summary
    9. 18. Creating Animation Effects and Transitions
      1. 18.1. Assigning Transitions to Slides
        1. 18.1.1. Automatic versus Manual Transitions
        2. 18.1.2. Setting up Automatic Transition Timings
        3. 18.1.3. Rehearsing and Recording Timings
        4. 18.1.4. Choosing Transition Effects
      2. 18.2. Using an Animation Preset
      3. 18.3. Using Custom Animation
        1. 18.3.1. Custom Animation: A First Look
        2. 18.3.2. Applying a Custom Animation Effect
        3. 18.3.3. Types of Custom Animation
        4. 18.3.4. Changing to a Different Animation Effect
        5. 18.3.5. Removing an Animation Effect
        6. 18.3.6. Assigning Multiple Animation Effects to a Single Object
        7. 18.3.7. Reordering Animation Effects
        8. 18.3.8. Special Animation Options for Text
        9. 18.3.9. Setting Animation Timing
        10. 18.3.10. Setting Animation Event Triggers
        11. 18.3.11. Associating Sounds with Animations
        12. 18.3.12. Working with Motion Paths
          1. 18.3.12.1. Using a Preset Motion Path
          2. 18.3.12.2. Editing a Motion Path
          3. 18.3.12.3. Drawing a Custom Motion Path
        13. 18.3.13. Animating Parts of a Chart
        14. 18.3.14. Controlling Animation Timing with the Advanced Timeline
        15. 18.3.15. Animation Tips
      4. 18.4. Layering Animated Objects
      5. 18.5. Summary
  8. III. Interfacing with Your Audience
    1. 19. Creating Support Materials
      1. 19.1. The When and How of Handouts
      2. 19.2. Creating Handouts
        1. 19.2.1. Choosing a Layout
        2. 19.2.2. Printing Handouts
        3. 19.2.3. Setting Printer-Specific Options
        4. 19.2.4. Using the Handout Master
        5. 19.2.5. Setting the Number of Slides Per Page
        6. 19.2.6. Using and Positioning Placeholders
        7. 19.2.7. Setting Handout and Slide Orientation
        8. 19.2.8. Formatting Handouts
      3. 19.3. Creating Speaker Notes
        1. 19.3.1. Typing Speaker Notes
        2. 19.3.2. Changing the Notes Page Layout
        3. 19.3.3. Printing Notes Pages
      4. 19.4. Printing an Outline
      5. 19.5. Exporting Handouts or Notes Pages to Word
        1. 19.5.1. Changing the Margins in Word
        2. 19.5.2. Change the Table Alignment
        3. 19.5.3. Change Alignment Within a Cell
        4. 19.5.4. Resize Rows and Columns
        5. 19.5.5. Turn On/Off Cell Borders
        6. 19.5.6. Apply a Background
        7. 19.5.7. Resize the Graphics
      6. 19.6. Summary
    2. 20. Preparing for a Live Presentation
      1. 20.1. Starting and Ending a Show
      2. 20.2. Using the On-screen Show Controls
        1. 20.2.1. Moving from Slide to Slide
        2. 20.2.2. Jumping to Specific Slides
        3. 20.2.3. Blanking the Screen
      3. 20.3. Using the On-screen Pen
      4. 20.4. Hiding Slides for Backup Use
        1. 20.4.1. Hiding and Unhiding Slides
        2. 20.4.2. Showing a Hidden Slide During a Presentation
      5. 20.5. Using Custom Shows
        1. 20.5.1. Ideas for Using Custom Shows
        2. 20.5.2. Creating Custom Shows
        3. 20.5.3. Editing Custom Shows
        4. 20.5.4. Copying Custom Shows
        5. 20.5.5. Deleting Custom Shows
      6. 20.6. Displaying a Custom Show
        1. 20.6.1. Navigating to a Custom Show
        2. 20.6.2. Navigating Back to the Main Show
        3. 20.6.3. Creating a Hyperlink to a Custom Show
        4. 20.6.4. Using a Custom Show as the Main Presentation
      7. 20.7. Giving a Presentation on a Different Computer
        1. 20.7.1. Copying a Presentation to CD
        2. 20.7.2. Creating a CD Containing Multiple Presentation Files
        3. 20.7.3. Setting Copy Options
        4. 20.7.4. Copying a Presentation to Other Locations
      8. 20.8. Working with Audio-visual Equipment
        1. 20.8.1. Presenting with Two Screens
        2. 20.8.2. Configuring Display Hardware for Multi-screen Viewing
        3. 20.8.3. Setting Up a Presentation for Two Screens
        4. 20.8.4. Presenting with Two Screens Using Presenter View
      9. 20.9. Summary
    3. 21. Designing User-Interactive or Self-Running Presentations
      1. 21.1. Understanding User Interactivity
      2. 21.2. Navigational Control Basics
        1. 21.2.1. Types of Navigational Controls
        2. 21.2.2. Evaluating Your Audience's Needs
      3. 21.3. Creating Text Hyperlinks
        1. 21.3.1. Typing a Bare Hyperlink
        2. 21.3.2. Creating a Friendly Text Hyperlink
        3. 21.3.3. Choosing the Hyperlink Address
          1. 21.3.3.1. Creating a Link to a Slide in This Presentation
          2. 21.3.3.2. Creating a Link to a Web or FTP Site
          3. 21.3.3.3. Creating a Link to a File on Your Hard Disk or LAN
          4. 21.3.3.4. Creating a Link to an Application for Creating a New Document
          5. 21.3.3.5. Creating a Link to an E-Mail Address
        4. 21.3.4. Editing or Removing Hyperlink
      4. 21.4. Creating Graphical Hyperlinks
        1. 21.4.1. Creating a Graphical Hyperlink with Action Settings
        2. 21.4.2. Creating a Graphical Hyperlink with Insert Hyperlink
      5. 21.5. Using Action Buttons
        1. 21.5.1. Placing an Action Button on a Slide
        2. 21.5.2. Adding Text to a Blank Action Button
        3. 21.5.3. Formatting and Changing the Shape of an Action Button
        4. 21.5.4. Creating Your Own Action Buttons
      6. 21.6. Creating Self-Running Presentations
      7. 21.7. Using Kiosk Mode
      8. 21.8. Setting Up a Secure System
        1. 21.8.1. Securing Your Hardware
        2. 21.8.2. Making Sure the Presentation Continues to Run
      9. 21.9. Summary
    4. 22. Preparing a Presentation for Mass Distribution
      1. 22.1. Working with File Properties
        1. 22.1.1. Changing a File's Properties
        2. 22.1.2. Removing Personal Information from a File
      2. 22.2. Finalizing a Presentation
      3. 22.3. Checking for Prior-version Compatibility
      4. 22.4. Encrypting a File with a Password
      5. 22.5. Publishing a Presentation on a CD or DVD
        1. 22.5.1. Copying to Other Locations
        2. 22.5.2. Including Multiple Presentations
        3. 22.5.3. Setting Copy Options
      6. 22.6. Working with the PowerPoint Viewer
        1. 22.6.1. Playing a Presentation with the PowerPoint Viewer
        2. 22.6.2. Making the PowerPoint Viewer Available Separately
      7. 22.7. Publishing a Presentation to the Web
        1. 22.7.1. Deciding on a File Format for Web Distribution
          1. 22.7.1.1. Native PowerPoint Format versus Web Format
          2. 22.7.1.2. Single-Page Web File versus Traditional HTML File
          3. 22.7.1.3. Browser-Compatibility File Formats
        2. 22.7.2. Saving the Presentation as a Web Page
        3. 22.7.3. Setting Web Publishing Options
        4. 22.7.4. General Options
        5. 22.7.5. Browser Options
        6. 22.7.6. File Options
        7. 22.7.7. Pictures Options
        8. 22.7.8. Encoding Options
        9. 22.7.9. Fonts Options
      8. 22.8. Navigating a Presentation in a Web Browser
      9. 22.9. Making Native PowerPoint Presentations Available Online
        1. 22.9.1. Creating a Viewer Distribution Package
        2. 22.9.2. Creating the Starting Web Page
      10. 22.10. Summary
    5. 23. Sharing and Collaborating
      1. 23.1. Working with Comments
        1. 23.1.1. Adding Comments
        2. 23.1.2. Printing Comments
        3. 23.1.3. Reviewing and Deleting Comments
      2. 23.2. Sharing Your Presentation File on a LAN
      3. 23.3. Sending a Presentation via E-mail
      4. 23.4. Sharing Presentations via Document Libraries and Workspaces
        1. 23.4.1. Creating a Document Workspace
        2. 23.4.2. Setting Document Workspace Options
        3. 23.4.3. Working with the Server Menu
        4. 23.4.4. Checking a Presentation Out and In
      5. 23.5. Creating a SharePoint Slide Library
        1. 23.5.1. Creating a Slide Library
        2. 23.5.2. Placing Slides in a Slide Library from PowerPoint
        3. 23.5.3. Placing Slides in a Slide Library from the SharePoint Web Interface
      6. 23.6. Managing Slides in a Slide Library
        1. 23.6.1. The New and Upload Buttons
        2. 23.6.2. The Actions Button
        3. 23.6.3. The Settings Button
          1. 23.6.3.1. Create a Column
          2. 23.6.3.2. Create a View
          3. 23.6.3.3. Manage Library Settings
      7. 23.7. Working with Slide Properties
        1. 23.7.1. Setting Properties for Multiple Slides at Once
        2. 23.7.2. Setting Properties for a Single Slide
      8. 23.8. Pulling Slides from the Library to PowerPoint
      9. 23.9. Summary
  9. IV. Project Labs
    1. Lab 1 Presenting Content Without Bulleted Lists
      1. 23.10. Lab 1A: Using Shapes as Text Boxes
      2. 23.11. Lab 1B: Converting Bullets to SmartArt
    2. Lab 2 Project Lab: Adding Sound and Movement to a Presentation
      1. 23.12. Lab 2A: Fading Text and Graphics In and Out
      2. 23.13. Lab 2B: Replacing One Picture with Another
      3. 23.14. Lab 2C: Zooming In on a Picture
      4. 23.15. Lab 2D: More Animation Practice
      5. 23.16. Lab 2E: Using Transitions and Soundtracks
    3. Lab 3 Creating a Menu-Based Navigation System
      1. 23.17. The Scenario
      2. 23.18. Lab 3A: Making Room for a Navigation Bar
      3. 23.19. Lab 3B: Creating a Navigation Bar
      4. 23.20. Lab 3C: Creating a Graphical Navigation System
    4. Lab 4 Creating a Classroom Game
      1. 23.21. The Scenario
      2. 23.22. Lab 4A: Making the Game Board
      3. 23.23. Lab 4B: Creating the Question Slides
      4. 23.24. Lab 4C: Creating the Answer Slides
      5. 23.25. Lab 4D: Linking Up the Game Board
  10. V. Appendixes
    1. A. Feature Finder: 2003 to 2007
      1. A.1. Getting Help in the Help System
      2. A.2. Menus
        1. A.2.1. File Menu
        2. A.2.2. Edit Menu
        3. A.2.3. View Menu
        4. A.2.4. Insert Menu
        5. A.2.5. Format Menu
        6. A.2.6. Tools Men
        7. A.2.7. Slide Show Menu
        8. A.2.8. Window Menu
        9. A.2.9. Help Menu
      3. A.3. Toolbars
        1. A.3.1. Standard Toolbar
        2. A.3.2. Formatting Toolbar
        3. A.3.3. Drawing Toolbar
    2. B. Customizing PowerPoint
      1. B.1. What You Can't Do
      2. B.2. Customizing the Quick Access Toolbar
        1. B.2.1. Adding Already-Available Commands to the QAT
        2. B.2.2. Removing Commands from the QAT
        3. B.2.3. Adding Other Commands to the QAT
      3. B.3. Changing PowerPoint's Program Options
      4. B.4. Configuring the Trust Center
        1. B.4.1. Setting Up Trusted Locations
        2. B.4.2. Working with Trusted Publishers
        3. B.4.3. Macro Settings
        4. B.4.4. ActiveX Settings
        5. B.4.5. Add-Ins
        6. B.4.6. Message Bar
        7. B.4.7. Privacy Options
      5. B.5. Customizing the Status Bar
    3. C. What's on the CD-ROM
      1. C.1. Files on This CD
        1. C.1.1. Templates and Backgrounds
        2. C.1.2. Project Lab Files
      2. C.2. System Requirements
      3. C.3. Using the CD
      4. C.4. Technical Support