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PowerPoint 2000/98: Visual QuickStart Guide

Book Description

Most professionals turn to Microsoft PowerPoint to make their presentations come alive. The latest version, PowerPoint 2000, promises to attract a legion of new converts, lured by its full integration with the other Office 2000 apps and its new and improved formatting and Web features. PowerPoint 2000/98: Visual QuickStart Guide is the quickest, easiest way to learn how to add slides, movie clips, sound, animation--even Web pages--to your presentations using this powerful package.

Thanks to the book's straightforward, task-oriented format, you can go directly to the information you need. Like the other titles in Peachpit's Visual QuickStart Guide series, PowerPoint 2000/98: VQS uses hundreds of screenshots and step-by-step instructions to explain the most popular features of PowerPoint, and it covers both the Windows 2000 and Macintosh 98 platforms. Whether you use it as a tutorial or a reference guide, you'll be putting together impressive presentations in no time.

Table of Contents

  1. Copyright
    1. Dedication
  2. Acknowledgments
  3. About the Author
  4. 1. Introducing PowerPoint
    1. PowerPoint on Windows and Mac OS Computers
    2. Presentation Graphics
    3. The PowerPoint Window (Windows)
    4. Key to the PowerPoint Window (Windows)
    5. The PowerPoint Window (Mac OS)
    6. Key to the PowerPoint Window (Mac OS)
    7. Using PowerPoint Menus
    8. Using Toolbars
    9. Using Shortcut Menus
    10. Using the Office Assistant
  5. 2. A Quick Tour of PowerPoint
    1. Launching PowerPoint
      1. To launch PowerPoint in Windows:
      2. To launch PowerPoint in Mac OS:
    2. Choosing a Template
    3. Choosing a Layout
    4. Creating a Bulleted List
    5. Creating a Chart
    6. Choosing a Chart Type
    7. Formatting a Chart
    8. Navigating a Presentation
    9. Saving, Opening, and Closing Presentations
      1. To close the current presentation:
    10. Printing a Presentation
    11. Using Normal View (Windows Only)
    12. Using Outline View
    13. Using Slide Sorter View
    14. Viewing a Slide Show
  6. 3. Creating Text Slides
    1. Choosing a Text Layout
    2. Entering Text into a Placeholder
    3. Creating a Text Box
    4. Manipulating Text Placeholders
    5. Moving Text
    6. Using the Spelling Checker
    7. Correcting Mistakes Automatically
    8. Changing Case
    9. Correcting Style Inconsistencies (Windows Only)
    10. Numbering a List Automatically (Windows Only)
    11. Choosing Bullet Shapes
    12. Adjusting Bullet Placement
    13. Changing the Font
    14. Adding Text Effects and Color
    15. Aligning Paragraphs
    16. Formatting a Text Placeholder
    17. Controlling Line and Paragraph Spacing
    18. Copying Formatting Attributes
  7. 4. Inserting Charts
    1. Launching Graph
      1. To launch Microsoft Graph:
    2. Chart Terminology
    3. Inserting a Chart Slide
    4. Entering Data
    5. Importing Data
    6. Linking Data
    7. Choosing a Chart Type
    8. Inserting Titles
    9. Inserting Data Labels
    10. Repositioning Data Labels
    11. Revising a Chart
    12. Creating Two Charts on a Slide
  8. 5. Formatting Charts
    1. Formatting Charts
    2. Formatting the Legend
    3. Repositioning the Legend
    4. Changing the Color of a Data Series
    5. Filling a Data Series with Textures or Patterns
    6. Filling a Data Series with a Graphics File
    7. Formatting Data Markers
    8. Inserting/Removing Gridlines
    9. Formatting Gridlines
    10. Formatting Tick Marks
    11. Scaling the Axis
    12. Formatting Axis Numbers
    13. Formatting Chart Text
    14. Adjusting 3-D Effects
    15. Formatting the Plot Area
    16. Choosing a Custom Chart Type
    17. Defining a Custom Chart Type
    18. Applying a User-Defined Chart Type
  9. 6. Creating Pie Charts
    1. Inserting a Pie Slide
    2. Entering Pie Data
    3. Showing Data Labels
    4. Using Leader Lines
    5. Formatting Data Labels
    6. Exploding a Slice
    7. Coloring the Slices
    8. Filling Slices with a Pattern
    9. Rotating a Pie
    10. Formatting 3-D Effects
    11. Resizing and Repositioning a Pie
    12. Creating a Doughnut
    13. Resizing the Doughnut Hole
    14. Creating Linked Pies
    15. Entering Data for Linked Pies
    16. Creating Two Pies on a Slide
  10. 7. Building Organization Charts
    1. Inserting an Org Chart Slide
    2. Entering Text into Boxes
    3. Inserting a Box
    4. Inserting Multiple Boxes
    5. Returning to PowerPoint
    6. Editing an Existing Org Chart
    7. Rearranging Boxes
    8. Selecting Boxes
    9. Choosing a Style
    10. Formatting Box Text
    11. Formatting the Boxes
    12. Formatting the Lines
    13. Zooming In and Out
  11. 8. Creating Tables (Windows)
    1. Inserting a Table Slide
    2. Entering Text into a Table
    3. Selecting Cells
    4. Adjusting Column Widths
    5. Adjusting Row Heights
    6. Inserting Rows and Columns
    7. Deleting Rows and Columns
    8. Formatting Table Text
    9. Adding Borders
    10. Drawing Table Borders
    11. Shading Table Cells
    12. Aligning Text within a Cell
    13. Inserting a Word Table
    14. AutoFormatting a Word Table
    15. Entering Formulas
  12. 9. Creating Tables (Mac OS)
    1. Inserting a Table Slide
    2. Entering Text into a Table
    3. Returning to PowerPoint
    4. Editing an Existing Table
    5. Selecting Cells
    6. Adjusting Column Widths
    7. Setting Column Widths Automatically
    8. Adjusting Row Heights
    9. Inserting Rows and Columns
    10. Deleting Rows and Columns
    11. Formatting Table Text
    12. Adding and Removing Borders
    13. Drawing Table Borders
    14. Shading Table Cells
    15. Aligning Text within a Cell
    16. AutoFormatting a Table
    17. Entering Formulas
  13. 10. Adding Graphical Objects
    1. Drawing Lines
    2. Formatting Lines
    3. Drawing Arrows
    4. Formatting Arrows
    5. Adding Connector Lines
    6. Drawing Rectangles and Squares
    7. Drawing Ovals
    8. Creating Polygons and Freehand Drawings
    9. Using AutoShapes
    10. Customizing AutoShapes
    11. Filling an Object with Color
    12. Filling an Object with a Pattern
    13. Filling an Object with a Graphics File
    14. Adding a Shadow
    15. Adding 3-D Effects
    16. Inserting Clip Art
    17. Searching for Clip Art
    18. Finding Clip Art on the Web (Windows Only)
    19. Inserting Graphics Files
    20. Pasting Graphics
  14. 11. Manipulating Graphical Objects
    1. Using Rulers and Guides
    2. Using Grid Snap
    3. Snapping to Shapes
    4. Zooming In and Out
    5. Displaying a Slide Miniature
    6. Aligning Objects
    7. Spacing Objects Equally
    8. Grouping Objects
    9. Copying Object Attributes
    10. Recoloring a Picture
    11. Scaling an Object
    12. Cropping a Picture
    13. Changing the Stack Order
    14. Rotating Objects
    15. Flipping Objects
  15. 12. Making Global Changes
    1. Changing the Default Colors
    2. Creating Color Schemes
    3. Creating a Gradient Background
    4. Creating a Two-Color Gradient
    5. Replacing a Font
    6. Editing the Slide Master
    7. Inserting a Title Master
    8. Changing the Default Format for Text
    9. Adding Background Items
    10. Inserting Footers
    11. Applying a Template
  16. 13. Working In Outline View
    1. Using Outline View
    2. Outlining a Presentation
    3. Creating Bulleted Lists
    4. Collapsing and Expanding the Outline
    5. Reordering the Slides
    6. Hiding and Displaying Formatting
    7. Importing an Outline
    8. Creating a Summary Slide (Windows Only)
  17. 14. Working in Slide Sorter View
    1. Using Slide Sorter View
    2. Zooming In and Out
    3. Creating a Summary Slide (Windows Only)
    4. Reordering the Slides
    5. Copying Slides
    6. Moving Slides Between Presentations
    7. Copying Slides Between Presentations (Windows)
    8. Copying Slides Between Presentations (Mac OS)
    9. Inserting an Entire Presentation (Windows)
    10. Inserting an Entire Presentation (Mac OS)
  18. 15. Producing a Slide Show
    1. Organizing a Slide Show
      1. To hide a slide:
    2. Displaying a Slide Show
      1. To display a slide show:
    3. Navigating to a Slide
      1. To navigate to a slide:
    4. Creating Action Buttons
      1. To create an action button:
    5. Creating a Return Button
      1. To create a return button:
    6. Creating Custom Shows
      1. To create a custom show:
    7. Viewing a Custom Show
      1. To view a custom show:
        1. To jump to a custom show:
      2. Creating an Agenda Slide
        1. To create an agenda slide:
      3. Annotating a Slide
        1. To annotate a slide:
      4. Adding a Transition Effect to a Slide
        1. To apply slide transition effects:
      5. Adding a Transition Effect to a Slide (cont'd)
        1. To select a speed for a transition:
      6. Applying Preset Animations
        1. To apply a preset animation:
      7. Animating a Bulleted List
        1. To animate a bulleted list:
      8. Animating Charts
        1. To animate a chart:
      9. Inserting Movie Clips
        1. To insert a movie clip (Windows):
        2. To insert a movie clip (Mac OS):
        3. To automatically play the movie during a slide show (Mac OS):
      10. Adding Sounds
        1. To insert a sound (Windows):
        2. To hide the sound icon during a slide show:
        3. To insert a sound (Mac OS):
        4. To hide the sound icon during a slide show:
      11. Playing CD Sound Tracks (Windows)
        1. To play CD sound tracks (Windows):
        2. To set sound options (Windows):
      12. Playing CD Sound Tracks (Mac OS)
        1. To play CD sound tracks (Mac OS):
        2. To set sound options (Mac OS):
      13. Creating a Self-Running Slide Show
        1. To create a self-running slide show:
      14. Rehearsing the Slide Show
        1. To time your slide show:
      15. Creating Meeting Minutes
        1. To record meeting minutes:
        2. To print meeting minutes:
      16. Creating an Action Item List
        1. To record action items:
      17. Packaging Your Presentation (Windows Only)
        1. To package a presentation:
      18. Showing Your Presentation on Another Computer
        1. To show the packaged presentation:
      19. Viewing a Show Outside of PowerPoint
        1. To save a presentation as a slide show:
        2. To begin the slide show without opening PowerPoint:
      20. Viewing a Slide Show from Windows
        1. To show a PowerPoint presentation file (Windows only):
  19. 16. Presentation Output
    1. Selecting a Printer
      1. To select a different printer (Windows):
      2. To select a different printer (Mac OS):
    2. Previewing Slides in Black and White
    3. Printing Slides
      1. To select the paper size:
      2. To print slides (Windows):
      3. To print slides (Mac OS):
    4. Stopping a Print Job (Windows)
      1. To stop a print job (Windows):
    5. Stopping a Print Job (Mac OS)
      1. To stop a print job using the Desktop PrintMonitor:
      2. To stop a print job if Desktop PrintMonitor is disabled:
    6. Printing the Outline
      1. To print the outline:
    7. Adding Speaker Notes
      1. To enter speaker notes (Windows or Mac OS):
      2. To enter speaker notes (Windows only):
    8. Editing the Notes Master
      1. To edit the Notes Master:
    9. Printing Speaker Notes
      1. To print speaker notes:
    10. Formatting Handout Pages
      1. To format handout pages:
    11. Printing Handouts
      1. To print handout pages (Windows):
      2. To print handouts (Mac OS):
    12. Producing 35mm Slides Using Genigraphics
      1. To send slides to Genigraphics:
    13. Producing 35mm Slides Using a Service Bureau
      1. To set the size for 35mm slides:
    14. Creating a PostScript File
      1. To create a PostScript file (Windows):
      2. To create a PostScript file (Mac OS):
  20. 17. Presenting on the Internet
    1. Linking to a Web Site
    2. Saving a Presentation to an FTP Site (Windows)
    3. Designing a Web Page
    4. Creating a Web Page (Windows)
    5. Creating a Web Page (Mac OS)
    6. Viewing a Slide Show in a Web Browser (Windows)
    7. Viewing a Slide Show in a Web Browser (Mac OS)
    8. Publishing a Presentation on the Internet
    9. Scheduling a Broadcast (Windows)
    10. Broadcasting a Presentation (Windows)