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Power Point® All?in?One Desk Reference For Dummies®

Book Description

7 books in 1—your key to PowerPoint success!

Your one-stop guide to perfect presentations with PowerPoint 2007

Everybody uses PowerPoint, right? How can you make your presentations pop? Check this handy reference with its easy-to-use minibooks! Once you get going with all the cool new stuff in PowerPoint 2007, you find out how to jazz up your presentations with charts, transitions, photos, animation, and even some ultra-cool power-user tricks.

Discover how to

  • Plan and create a presentation

  • Use speed techniques

  • Handle master slides and master styles

  • Customize slides with themes and templates

  • Make diagrams and charts

  • Create video slides

Table of Contents

  1. Copyright
  2. About the Author
  3. Dedication
  4. Author's Acknowledgments
  5. Introduction
    1. What's in This Book, Anyway?
    2. What Makes This Book Special
      1. Easy‐to‐look‐up information
      2. A task‐oriented approach
      3. Meaningful screen shots
    3. Foolish Assumptions
    4. Conventions Used in This Book
    5. Icons Used in This Book
    6. Good Luck, Reader!
  6. I. Getting Started in PowerPoint
    1. 1. Introducing PowerPoint
      1. PowerPoint Slides
      2. Some PowerPoint Jargon
      3. PowerPoint as a Communication Tool
      4. A Whirlwind Tour of PowerPoint
        1. Creating the slides
        2. Designing your presentation
        3. Inserting tables, charts, diagrams, and shapes
        4. “Animating” your slides
        5. Showing your presentation
    2. 2. PowerPoint Nuts and Bolts
      1. Starting PowerPoint
      2. Creating a New Presentation
        1. Deciding between the blank presentation and a template
        2. Creating a blank presentation
        3. Creating a presentation from a template
        4. Starting from another presentation
      3. Saving Your Presentation Files
        1. Telling PowerPoint where you like to save presentations
        2. Saving presentations for use in earlier versions of PowerPoint
          1. Saving a presentation for use in PowerPoint 97–2003
          2. Saving presentations for earlier versions of PowerPoint by default
        3. Saving “AutoRecovery information”
      4. Opening and Closing Presentations
        1. Opening a presentation
          1. The slow, conventional way to open a presentation
          2. Speed techniques for opening presentations
        2. Closing a presentation
      5. Entering the Document Properties
      6. Understanding the New PowerPoint XML Format
      7. Shortcut Commands Worth Knowing
        1. Undoing a mistake
        2. Repeating an action — and quicker this time
        3. Entering text quickly with the AutoCorrect command
    3. 3. Finding Your Way around the PowerPoint Screen
      1. A Brief Geography Lesson
      2. Knowing Your Way around the New PowerPoint Interface
        1. The Office button
        2. The Quick Access toolbar
        3. The Ribbon and its tabs
        4. Context‐sensitive tabs
        5. The anatomy of a tab
          1. Groups
          2. Buttons
          3. Galleries
        6. Live previewing
        7. Mini toolbars
        8. PowerPoint 2007 for keyboard lovers
      3. Zooming In, Zooming Out
      4. Getting a Better View of Your Work
        1. Changing views
        2. Normal/Outline view: Fiddling with the text
        3. Normal/Slides view: Moving from slide to slide
        4. Slide Sorter view: Moving and deleting slides
        5. Slide Show view: Giving a presentation
        6. Notes Page view: Reading your speaker notes
        7. Pure Black and White and Grayscale views
        8. The Master views
      5. Hiding and Displaying the Slides Pane and Notes Pane
      6. Displaying, Hiding, and Reading the Ruler
    4. 4. Planning Ahead for a Solid Presentation
      1. Formulating Your Presentation
        1. Start by writing the text
        2. Make clear what the presentation is about
        3. Start from the conclusion
        4. Personalize the presentation
        5. Tell a story
        6. Assemble the content
      2. Designing Your Presentation
        1. Keep it simple
        2. Be consistent from slide to slide
        3. Choose colors that help communicate your message
        4. When fashioning a design, consider the audience
        5. Beware the bullet point
        6. Observe the one‐slide‐per‐minute rule
        7. Make like a newspaper
        8. Use visuals, not only words, to make your point
      3. Delivering Your Presentation
        1. Rehearse, and rehearse some more
        2. Connect with the audience
        3. Anticipate questions from the audience
        4. Know your equipment
        5. Take control from the start
        6. Play tricks with the PowerPoint screen
  7. II. Building Your Presentation
    1. 1. Inserting and Handling Slides
      1. Understanding How Slides Are Constructed
        1. Slide layouts
        2. Text frames and content frames
        3. Selecting the right layout
      2. Creating New Slides for Your Presentation
        1. Inserting a new slide
        2. Creating a duplicate slide
        3. Copying and pasting slides
        4. Stealing slides from other presentations
          1. Getting the slides from your computer or computer network
          2. Getting the slides from a slide library
        5. Conjuring slides from Word document headings
          1. Importing the Word headings into PowerPoint
          2. Assigning heading styles to text in Word
      3. Selecting a Different Layout for a Slide
      4. Changing the Size and Orientation of Slides
        1. Changing the size of slides
        2. Changing the orientation of slides
      5. Displaying Slides So That You Can Manipulate Them
      6. Selecting, Moving, and Deleting Slides
        1. Selecting slides
        2. Moving slides
        3. Deleting slides
      7. Hidden Slides for All Contingencies
        1. Hiding a slide
        2. Showing a hidden slide during a presentation
    2. 2. Handling Master Slides and Master Styles
      1. Using Master Slides and Master Styles for a Consistent Design
        1. Switching to Slide Master view
        2. Understanding master slides (the Slide Master and layouts)
          1. The Slide Master
          2. Layouts
        3. Understanding how master styles work
        4. Relationships between the Slide Master, layouts, and slides
      2. Ground Rules for Handling Master Slides
      3. Altering a Master Slide
        1. Editing a master style
        2. Changing the layout of master slides
          1. Changing the size and position of text and content frames
          2. Removing (and adding) text frames to the Slide Master and layouts
            1. Removing frames from (and adding frames to) the Slide Master
            2. Removing frames from (and adding frames to) a layout
      4. Creating Another Slide Master
      5. Restoring a Redesigned Presentation to Its Original State
        1. Reconnecting a presentation slide to its original layout
        2. Re‐imposing the original design on an entire presentation
      6. Removing a Background Graphic from a Single Slide
    3. 3. Handling Slide Backgrounds
      1. Looking at Themes and Background Styles
        1. A look at themes
        2. A look at background styles
      2. Design Considerations
        1. Setting the tone by your color choices
        2. Carefully selecting the background colors
      3. Making a Theme for Your Presentation
        1. Selecting a theme
          1. Selecting a theme in the Themes gallery
          2. Borrowing a theme from another presentation
        2. Customizing a theme
          1. Customizing a theme on the Design tab
          2. Saving your customized theme
      4. Creating Slide Backgrounds on Your Own
        1. Using a solid (or transparent) color for the slide background
        2. Selecting a gradient blend of two colors for the slide background
        3. Placing a clip‐art image in the slide background
        4. Using a graphic for a slide background
        5. Using a texture for a slide background
      5. Changing the Background of a Single or Handful of Slides
        1. Selecting a different theme for some of the slides
        2. Creating a different background for some of the slides
        3. Selecting a different theme or background style for slide layouts
    4. 4. Entering the Text
      1. Entering Text: The Basics
      2. Normal/Outline View for Reading and Editing Text
      3. Manipulating the Text
        1. Selecting text on a slide
        2. Moving, copying, and pasting text
          1. Copying and moving text short distances using the drag‐and‐drop method
          2. Cutting and copying text with the Windows Clipboard
          3. The Paste options
          4. Taking advantage of the Clipboard task pane
        3. Deleting text
      4. Changing the Look of Text
        1. Choosing fonts for text
          1. Selecting theme fonts for your slides
            1. Choosing a theme font
            2. Creating a theme font
          2. Choosing fonts on a Font menu
        2. Finding and replacing fonts throughout a presentation
        3. Changing the font size of text
        4. Applying font styles to text
        5. Applying text effects to text
          1. Effect options
            1. Strikethrough and double strikethrough
            2. Superscript
            3. Subscript
            4. Small Caps
            5. All Caps
            6. Equalize Character Height
          2. Underline styles
          3. The Shadow text effect
        6. Changing the color of text
      5. Quick Ways to Handle Case, or Capitalization
      6. Entering Symbols, Foreign Characters, Quote Marks, and Dashes
        1. Entering symbols and characters with the Symbol dialog box
        2. Handling dashes and quotation marks
      7. Correcting Typos Automatically with the AutoCorrect Command
        1. Opening the AutoCorrect dialog box
        2. Telling PowerPoint which typos and misspellings to correct
        3. Preventing capitalization errors with AutoCorrect
      8. Finding and Replacing Text
        1. Finding stray words and text
        2. Conducting a Find‐and‐Replace operation
      9. Correcting Your Spelling Errors
        1. Correcting misspellings one at a time
        2. Spell checking an entire presentation
        3. Fine‐tuning the spell checker
          1. Choosing how to handle uppercase words, numbers, and Internet addresses
          2. Spell checking text in foreign languages
          3. Employing other dictionaries to help with spell checking
            1. Creating a new spelling dictionary
            2. Using a third‐party dictionary
            3. Editing the words in a dictionary
            4. Telling PowerPoint which dictionaries to use in a spell check
      10. Researching a Topic inside PowerPoint
        1. Using the Research task pane
        2. Choosing your research options
          1. Choosing which options you want
          2. Adding more third‐party services to the Research task pane
          3. Accessing a SharePoint site in the Research task pane
      11. Finding the Right Word with the Thesaurus
      12. Working with Text Written in a Foreign Language
        1. Telling PowerPoint which languages you will use
        2. Marking text as foreign language text
      13. Translating Foreign‐Language Text
      14. Smart Tags, Smart Alecks
    5. 5. Formatting Text on a Slide
      1. Putting a Text Box on a Slide
        1. Creating a text box
        2. Rotating a text box
        3. Establishing a default text box style
      2. Using a Shape as a Text Box
        1. Turning a shape into a text box
        2. Turning a text box into a shape
      3. Selecting Text Boxes and Text Frames
      4. Changing the Direction of Text
      5. Controlling How Text Fits in Text Frames and Text Boxes
        1. Choosing how PowerPoint “autofits” text in text frames
          1. “Autofitting” the text one frame at a time
          2. Choosing default AutoFit options for text frames
        2. Choosing how PowerPoint “autofits” text in text boxes
      6. Positioning Text in Frames and Text Boxes
        1. Aligning text in frames and text boxes
          1. Align: Horizontally aligning all the text in a frame or box
          2. Align Text: Vertically aligning all the text in a frame or box
        2. Indenting text in text frames and text boxes
          1. Ways of indenting text
          2. The basics: Indenting text
            1. Left‐indenting text
            2. Right‐indenting text
            3. Indenting the first line of a paragraph
            4. Creating a hanging indent
        3. Formatting a text frame for normal paragraphs, not indented lists
        4. Aligning text with tab stops
          1. Changing the tab settings
          2. Creating tab settings with the ruler
          3. Creating tab settings with the Tabs dialog box
          4. Adjusting and removing tab stops
      7. Handling Bulleted and Numbered Lists
        1. Creating a standard bulleted or numbered list
        2. Removing bullets and numbers from lists
        3. Choosing a different bullet character, size, and color
        4. Choosing a different list‐numbering style, size, and color
        5. Making sublists, or nested lists
      8. Fine‐Tuning the Text Layout
        1. Adjusting the space between lines and paragraphs
          1. Adjusting the space between lines
          2. Adjusting the space between paragraphs
        2. Fixing a top‐heavy title
        3. Adjusting the space between characters
        4. Changing the internal margins of a text frame or box
      9. Putting Footers (and Headers) on Slides
        1. Some background on footers and headers
        2. Putting a standard footer on all your slides
        3. Creating a “nonstandard” footer
        4. Removing a footer from a single slide
  8. III. Communicating with Tables, Charts, and Diagrams
    1. 1. Constructing the Perfect Table
      1. Talking Table Jargon
      2. Creating a Table
      3. Entering the Text and Numbers
      4. Selecting Different Parts of a Table
      5. Aligning Text in Columns and Rows
      6. Merging and Splitting Cells
      7. Laying Out Your Table
        1. Changing the size of a table, columns, and rows
        2. Inserting and deleting columns and rows
        3. Moving columns and rows
        4. Changing the size of cell margins
      8. Formatting Your Table
        1. Designing a table with a table style
        2. Calling attention to different rows and columns
        3. Decorating your table with borders and colors
          1. Designing borders for your table
          2. Choosing colors for columns, rows, or your table
      9. Neat Table Tricks
        1. Changing the direction of header row text
        2. Using a picture as the table background
          1. Placing one picture behind the table
          2. Placing a background picture in each table cell
        3. Drawing diagonal lines on tables
        4. Drawing on a table
        5. Wrapping slide text around a table
    2. 2. Putting a Chart on a Slide
      1. A Mercifully Brief Anatomy Lesson
      2. The Basics: Creating a Chart
      3. Choosing the Right Chart
        1. Ground rules for choosing a chart
        2. Examining the different kinds of charts
          1. Column charts
          2. Line charts
          3. Pie charts
          4. Bar charts
          5. Area charts
          6. XY (scatter) charts
          7. Stock charts
          8. Surface charts
          9. Doughnut charts
          10. Bubble charts
          11. Radar charts
          12. Combination charts
            1. Bar of pie and pie of pie charts
            2. Trendline chart
            3. Drop lines in line and area charts
            4. Up/down bars in line charts
            5. Error bars
      4. Providing the Raw Data for Your Chart
        1. Entering data in an Excel worksheet
          1. Entering the data
          2. Making columns wider
          3. Selecting parts of a worksheet
          4. Rearranging the columns and rows (and chart data markers)
          5. Handling dates in worksheets and charts
        2. Updating a chart with new data
      5. Changing a Chart's Appearance
        1. Changing the chart type
        2. Changing the shape of a chart
        3. Relying on a Chart Style to change appearances
        4. Changing the layout of a chart
          1. Deciding where chart elements appear and how they are labeled
          2. Deciding how the chart's scale and axes labels are presented
            1. Text axis options
            2. Numerical and date axis options
        5. Handling the gridlines
        6. Changing a chart element's color, font, or other particular
      6. Saving a Chart as a Template so You Can Use It Again
        1. Saving a chart as a template
        2. Creating a chart from a template
      7. Chart Tricks for the Daring and Heroic
        1. Decorating a chart with a picture
        2. Annotating a chart
        3. Displaying the raw data alongside the chart
        4. Animating a chart
        5. Creating an overlay chart
      8. Converting Old Charts to PowerPoint 2007 Charts
      9. Troubleshooting a Chart
    3. 3. Putting Diagrams on Slides
      1. The Basics: Creating SmartArt Diagrams
      2. Creating the Initial Diagram
        1. Creating a diagram
        2. Swapping one diagram for another
      3. Changing the Size and Position of a Diagram
      4. Laying Out the Diagram Shapes
        1. Selecting a diagram shape
        2. Removing a shape from a diagram
        3. Adding shapes to diagrams apart from hierarchy diagrams
        4. Adding shapes to hierarchy diagrams
          1. Adding shapes to horizontally oriented diagrams
          2. Adding shapes to vertically oriented diagrams
          3. Handling shapes on Organization Charts
            1. Adding a shape
            2. Hanging a shape below another shape
        5. Promoting and demoting shapes in hierarchy diagrams
      5. Handling the Text on Diagram Shapes
        1. Entering text on a shape
        2. Entering text in a diagram shape you added
        3. Entering bulleted lists on diagram shapes
      6. Changing a Diagram's Direction
      7. Choosing a Look for Your Diagram
      8. Changing the Appearance of Diagram Shapes
        1. Changing the size of a diagram shape
        2. Exchanging one shape for another
        3. Changing a shape's color, fill, or outline
        4. Changing fonts and font sizes on shapes
      9. Creating a Diagram from Scratch
      10. Writing Equations with the Equation Editor
        1. Launching the Equation Editor
        2. Templates and slots
        3. Drawing equations
  9. IV. Embellishing Your Slides with Graphics and Shapes
    1. 1. Drawing Shapes, Lines, and Other Objects
      1. The Basics: Drawing Lines and Shapes
      2. Drawing Lines and Arrows
        1. Drawing a straight line (or arrow)
        2. Changing a line's length and position
        3. Changing a line's appearance
          1. The basics of changing lines
        4. Attaching and handling arrowheads
        5. Drawing and editing arcs and curved lines
          1. Creating a curved line
          2. Displaying the edit points on a curved line
          3. Closing a curved drawing
          4. Drawing an arc
          5. Changing around a curved line
        6. Freeform and scribble drawing
      3. Connecting Shapes with Connectors
        1. Making a connection
        2. Attaching a connector to a different shape
        3. Adjusting a connector
      4. Drawing Rectangles, Ovals, Stars, and Other Shapes
        1. Drawing a shape
        2. Changing a shape's symmetry
      5. Exchanging One Shape for Another
      6. Using a Shape as a Text Box
      7. WordArt for Bending, Spindling, and Mutilating Text
        1. Creating a WordArt image
        2. Editing a WordArt image
    2. 2. Managing and Manipulating Objects
      1. The Basics: Manipulating Lines, Shapes, Art, Text Boxes, and Other Objects
      2. Selecting Objects So That You Can Manipulate Them
        1. Displaying the grid and drawing guides
        2. Telling PowerPoint how tight to make the grid
        3. Creating and moving drawing guides
        4. Displaying and hiding the rulers
      3. Changing an Object's Size
        1. “Eye‐balling it” with the selection handles
        2. Entering Height and Width measurements
      4. Changing an Object's Proportions
      5. Positioning Objects on a Slide
        1. Dragging to move objects
        2. Positioning objects by way of the dialog box
      6. Copying Objects
      7. When Objects Overlap: Choosing which Appears above the Other
      8. Rotating and Flipping Objects
      9. Tricks for Aligning and Distributing Objects
        1. Aligning objects
        2. Distributing objects so that they are equidistant
      10. Changing an Object's Color, Outline Color, and Transparency
        1. Filling an object with a color, picture, or texture
        2. Making a color transparent
        3. Putting the outline around an object
        4. Using a shape effect
      11. Putting a Third Dimension on an Object
        1. Letting PowerPoint do the work
        2. Building the third dimension on your own
      12. Putting a Shadow on an Object
      13. Grouping Objects to Make Working with Them Easier
        1. Grouping objects
        2. Ungrouping and regrouping
    3. 3. Decorating Slides with Graphics and Photographs
      1. All about Picture File Formats
        1. Bitmap and vector graphics
        2. Resolution
        3. Compression
        4. Color depth
      2. Choosing File Formats for Graphics
      3. The All‐Important Copyright Issue
      4. Inserting a Graphic on a Slide
      5. Touching Up a Graphic
        1. Changing a graphic's brightness and contrast
        2. “Recoloring” a graphic
        3. Cropping off part of a graphic
      6. Compressing Graphics to Save Disk Space
      7. Using Graphics as Backgrounds
        1. Using a picture in the background
        2. Using a graphic as background for text
          1. Creating the text box
          2. Enlarging and positioning the text box
          3. Entering the text
      8. Putting Together a Photo Album
        1. Creating your photo album
          1. Inserting the pictures and creating slides
          2. Choosing a layout for slides
          3. Changing the look of pictures
        2. Putting on the final touches
        3. Editing your photo album
      9. Using Microsoft Office Picture Manager
        1. Mapping the graphic files on your computer
        2. Displaying the graphic file you want to work with
        3. Editing a picture
          1. Adjusting the brightness and contrast
          2. Balancing the colors
          3. Cropping a graphic
          4. Rotating and flipping graphics
          5. Removing the “red eyes” from a graphic
          6. Resizing a graphic
          7. Compressing a graphic
    4. 4. Decorating Slides with Clip Art
      1. What Is Clip Art?
      2. Inserting a Clip‐Art Image in a Slide
      3. Tinkering with Clip Art's Appearance
      4. Handling Media Files with the Clip Organizer
        1. Knowing your way around the Clip Organizer
        2. Locating the media file you need
          1. Searching for a media file in the Search pane
          2. Locating a media file in the Collection List
        3. Inserting a media file into a PowerPoint slide
        4. Storing your own files in the My Collections folders
          1. Adding your own media files to the Clip Organizer
          2. Organizing media files in the My Collections subfolders
          3. Creating your own My Collections subfolders for the Clip Organizer
  10. V. Flash and Dash
    1. 1. Taking Advantage of Transitions and Animations
      1. Comparing Transitions and Animations
      2. Showing Transitions between Slides
        1. Assigning transitions to slides
        2. Troubleshooting transitions
      3. A Short but Sweet Animation Primer
        1. Uses for animations
        2. Choosing which slide elements to animate
        3. Effects for defining an animation
        4. Defining the order of animations
        5. Deciding when elements are animated
      4. The Quick Way to Animate a Slide
      5. Advanced Techniques for Animating Slides
        1. Planning ahead
        2. Using and reading the Custom Animation task pane
          1. The Basics: Using the Custom Animation task pane
          2. Reading the Custom Animation task pane
          3. Selecting an animation to work with
        3. Applying an animation effect
        4. Changing and scrapping animation effects
        5. Modifying an animation
          1. Choosing the entrance or exit direction
          2. Changing an element's speed (its duration)
          3. Changing an element's size
          4. Getting a smooth start and a smooth ending
        6. Animating text frames and text boxes
          1. Dealing with paragraphs in text boxes
          2. Animating text all at one time, by word, or by letter
          3. Choosing animation fonts and font sizes, styles, and colors
        7. Hiding elements and changing their color after animation
        8. Motion paths for moving elements across a slide
          1. Choosing a readymade motion path
          2. Altering a motion path
          3. Drawing your own motion path
          4. Editing a motion path
        9. Playing choreographer with animations
          1. Order: Changing the order of animations
          2. Start: Deciding when an animation starts playing
          3. Timing: Using With Previous and After Previous animations
          4. Handling animations with the Advanced Timeline
        10. Starting an animation with a trigger
          1. Setting up the trigger
          2. Handling trigger animations
      6. Playing Sounds along with Animations
      7. Suggestions for Animating Slides
        1. Animating bulleted and numbered lists
        2. Changing elements' size as they move
        3. Building a slide one element at a time
        4. Animating different parts of a chart
    2. 2. Making Video Slides
      1. Looking before You Leap
        1. Storing video files correctly
        2. Understanding how video files strain your computer
        3. Understanding video file formats
      2. Placing Videos on Slides
        1. Inserting a video on a slide
        2. Inserting a video that isn't compatible with PowerPoint
      3. Starting and Pausing a Video during a Presentation
      4. Fine‐Tuning a Video Presentation
      5. Adding Spice to Your Video Presentation
        1. Adjusting the size of the video screen
        2. Putting a border around a video
    3. 3. Making Sound and Music a Part of a Presentation
      1. Ways to Include Sound in a Presentation
      2. A Word about Sound File Formats
      3. Using Sounds: A Precautionary Tale
      4. Finding Sound Files on the Internet
      5. Marking Slide Transitions with Sound
        1. Assigning a transition sound to a slide
        2. Fine‐tuning transition sounds
      6. Inserting Sound Files in Presentations
        1. Inserting a sound file in a slide
        2. Playing sound after a few seconds have elapsed
        3. Playing a sound file as several slides appear
        4. Getting the sound from a CD
          1. Giving the instruction to play songs from a CD
          2. Controlling how tracks are played from a CD
        5. Playing a string of sound files
          1. Creating a sound file playlist
          2. Managing a playlist
          3. Inserting your sound playlist on your slide
          4. Hiding the video screen
      7. Telling PowerPoint When and How to Play a Sound File
      8. Starting, Pausing, and Resuming a Sound File
      9. Recording a Voice Narration for PowerPoint
        1. Testing your computer's microphone
          1. Checking the Control Panel
          2. Testing one, two, three . . .
        2. Recording the narration in PowerPoint
          1. Recording the voice narration for a single slide
          2. Recording a voice narration for several slides
            1. Microphone settings
            2. Making the recording
        3. Recording a voice narration with Sound Recorder
          1. Recording the narration
          2. Inserting the .WAV file in PowerPoint
          3. Synchronizing your recorded file with the PowerPoint slides
  11. VI. Giving a Presentation
    1. 1. Giving an In‐Person Presentation
      1. Rehearsing and Timing Your Presentation
      2. Putting on the Finishing Touches
      3. Showing Your Presentation
        1. Starting and ending a presentation
        2. Going from slide to slide
          1. Going forward (or backward) from slide to slide
          2. Jumping forward or backward to a specific slide
        3. Switching to another program during a presentation
      4. Drawing on Slides
        1. Wielding a pen or highlighter in a presentation
        2. Erasing pen and highlighter drawings
      5. Pointing with the Arrow
      6. Making Use of Blank Screens
      7. Customizing Shows for Particular Audiences
        1. Assembling slides for a custom show
        2. Editing a custom show
        3. Presenting a custom show
          1. Presenting a custom show from the beginning
          2. Interrupting a presentation with a custom show
    2. 2. Speaker Notes and Handouts
      1. What Are Notes and Handouts?
      2. All about Notes
        1. Entering a note
        2. Editing your notes in Notes Page view
        3. The Notes Master for formatting notes pages
          1. Changing around a Notes Master
            1. Slide image
            2. Body
            3. Date
            4. Page Number
            5. Header and Footer
          2. The Notes Master and notes pages connection
      3. Providing Handouts for Your Audience
      4. Printing an Outline Version of Your Presentation
      5. Printing Slides, Handouts, and Notes Pages
        1. Examining the Print options
        2. Getting around in the Print Preview window
    3. 3. Creating a Self‐Running Presentation
      1. Good Uses for Self‐Running Presentations
      2. Challenges of a Self‐Running Presentation
      3. Deciding How Long to Keep Slides On‐Screen
        1. Entering time periods yourself
        2. “Rehearsing” slide times
      4. Telling PowerPoint that Your Presentation Is Self‐Running
      5. Starting and Ending a Self‐Running Presentation
    4. 4. Creating a User‐Run Presentation
      1. What Is a User‐Run Presentation?
      2. Uses for User‐Run Presentations
      3. Challenges of a User‐Run Presentation
        1. Helping viewers understand how to run the presentation
        2. Backtracking
        3. Fitting action buttons on slides
        4. Preventing a presentation from stalling
      4. Making Yours a User‐Run Presentation
      5. Action Buttons vs. Hyperlinks
      6. Action Buttons for Going from Slide to Slide
        1. Drawing an action button hyperlink
        2. Repairing, removing, and reshaping action buttons
        3. Creating your own action button
        4. Placing action buttons on a master slide
      7. Creating Hyperlinks
        1. Creating a hyperlink to a slide
        2. Creating a hyperlink to a Web page
        3. Hyperlinking to a file in another program
        4. Creating an e‐mail hyperlink
        5. Repairing and removing hyperlinks
      8. Making Sure That Your Presentation Doesn't Stall
    5. 5. Alternative Ways to Distribute Presentations
      1. Putting On the Finishing Touches
      2. Sending Your Presentation in an E‐Mail Message
      3. Packaging Your Presentation on a CD
        1. Packaging a presentation on a CD
        2. Packaging more than one presentation on a CD
        3. Using the Package command to assemble sound and video files
        4. Playing a presentation from a CD in PowerPoint Viewer
      4. Distributing Your Presentation to People Who Don't Have PowerPoint
      5. Saving Your Presentation as a Web Page
        1. Turning a presentation into a Web page
        2. Opening a PowerPoint Web page in your browser
        3. Fine‐tuning your Web page
          1. Removing the speaker notes and slide navigation controls
          2. Changing the look of the Web page
          3. Choosing a target browser
          4. Organizing the support files
  12. VII. PowerPoint for Power Users
    1. 1. Customizing PowerPoint
      1. Customizing the Quick Access Toolbar
        1. Adding buttons to the Quick Access toolbar
        2. Changing the order of buttons on the Quick Access toolbar
        3. Removing buttons from the Quick Access toolbar
        4. Placing the Quick Access toolbar above or below the ribbon
      2. Customizing the Status Bar
      3. Changing Color Schemes
    2. 2. Creating a Presentation Design for Your Company
      1. Creating a Template for Your Presentation Designs
      2. Making Your Company Colors Part of the Design
        1. Finding out a color's RGB or HSL setting
        2. Employing a company color in a PowerPoint design
      3. Making Your Company's Fonts Part of the Design
      4. Designing Your Template
      5. Creating Slide Layouts for Your Template
        1. Creating a new slide layout
        2. Deleting slide layouts
      6. Including Boilerplate Content in the Slide Design
      7. Telling Co‐Workers How to Use Your Template
        1. Loading a template on a computer
        2. Creating a presentation from a template
    3. 3. Collaborating with Others on a Presentation
      1. Comments for Critiquing Others' Work
        1. Writing and editing a comment
        2. Reading and reviewing comments
        3. Cleaning comments from a presentation
      2. Locking a Presentation with a Password
        1. Password‐protecting a presentation
        2. Opening a presentation that requires a password
        3. Removing a password from a presentation
      3. Sharing Slides in a Slide Library
        1. Depositing slides in a slide library
        2. Reusing slides from a slide library
      4. Collaborating with Others Using SharePoint Services
        1. Getting equipped to use SharePoint Services
        2. Visiting a SharePoint Services Web site
        3. Getting from place to place in the Web site
        4. Handling and managing files
          1. Uploading files
          2. Downloading a file to your computer
          3. Viewing and editing a file
          4. Deleting a file
        5. Other ways to collaborate at a SharePoint Services Web site
    4. 4. Linking and Embedding for Compound Presentations
      1. What Is OLE, Anyway?
        1. Linking and embedding
        2. Uses for object linking
        3. Uses for object embedding
        4. Pitfalls of object linking and embedding
      2. Embedding Data from Other Programs on a PowerPoint Slide
        1. Embedding an object
          1. Creating an embedded object inside PowerPoint
          2. Importing part of a file as an embedded object
          3. Creating an embedded object from an entire file
        2. Editing an embedded object
      3. Linking a PowerPoint Slide to Data in Another File
        1. Establishing the link
        2. Updating a link
    5. 5. Automating Tasks with Macros
      1. What Is a Macro?
      2. Displaying the Developer Tab
      3. Managing the Macro Security Problem
      4. Running a Macro
      5. Running a Macro from a Button on the Quick Access Toolbar
      6. Installing Add‐Ins