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Picture Yourself Learning Microsoft® Word® 2010 by Diane Koers

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Specifying Data for Your Mail Merge

ONCE YOU CREATE your main document, you need to link the document to a file that contains your data. The data source could be in the form of a comma-separated value Word document, or it could be in an Excel worksheet or an Access database. See Figure 9-2 for an example of each document type—Excel, Access, and Word.

Figure 9-2. Possible data sources.

Two terms commonly used with merge data files are fields and records. A field is an individual piece of information about someone or something, such as a zip code, first name, or product description. A record is the complete picture of information ...

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