Clarifying Some Key Points
The process Directing a Project is quite small, with just five activities, so it’s quite easy for it to pass you by in a blur without you grasping its significance. The Project Board is a pivotal part of PRINCE2 and in live projects it’s actually a common point of failure in using the method. For the exams, you must make sure that you understand how the process functions and, if you covered the process quite quickly when learning it, that you haven’t missed something important.
The process acts as a series of checks running through the project. These checks align with the management stage boundaries. PRINCE2 still insists on using the unwieldy name of End Stage Assessments for the end stage meetings of the Project Board to check the project, but pretty much the rest of the world calls them stage gates. The word ‘gate’ is actually a very good one in this context. It’s a barrier you stop at, but one which can then open to allow you through to the next area.
There’s a bit more to the process in the activity ‘Give ad hoc direction’. That ad hoc direction activity can be fired off by a number of different things and includes giving general advice to the Project Manager, not just making decisions.
Understanding that boards manage, not do
It’s easy to lose the focus on roles when thinking about particular people in the project. The word role is very significant because one person’s job on a project may cover a single role, more than one role, or just part of ...