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Outlook 2016 For Dummies

Book Description

Be more productive and simplify your life with Outlook 2016!

Ever feel like you're drowning in your inbox? Outlook 2016 For Dummies helps you lower the metaphorical water levels by quickly prioritizing incoming email. Instead of wading through messages and tasks all day, use Outlook as it was intended—as a productivity tool—to organize your tasks on the to-do bar, filter junk email, make the most of Outlook's anti-phishing capabilities, manage email folders, use smart scheduling tools, leverage RSS support, collect electronic business cards, and integrate your Microsoft OneNote, Project, Access, and SharePoint files. This book is updated to reflect the latest and greatest features integrated into the Outlook 2016 user interface to ensure you're at the top of your Outlook game.

With over 1.1 billion users worldwide and 90% market share for productivity suites, a figure that roughly translates into one in seven people the world over, odds are you'll need to learn how to use Microsoft Office programs—including Outlook—if you want to excel in the workplace.

  • Get up to speed on the new and improved features of Microsoft Office 2016
  • Take advantage of often overlooked features that can simplify your day
  • Discover new ways to filter junk email—and reclaim the hours that you spend sorting through spam each year
  • Organize tasks and schedule meetings, keeping everyone up to date on the latest project and account progress

If you're ready to take your productivity to the next level Outlook 2016 For Dummies is a must-read!

Table of Contents

    1. Cover
    2. Introduction
      1. About This Book
      2. Foolish Assumptions
      3. How This Book Is Organized
      4. Conventions Used in This Book
      5. Icons Used in This Book
    3. Part I: Getting Started With Outlook 2016
      1. Chapter 1: Outlook Features You Really Need to Know
        1. Explaining Why So Many People Use Outlook
        2. Doing Anything in Outlook the Easy Way
        3. Using Email: Basic Delivery Techniques
        4. Sending a File
        5. Maintaining Your Calendar
        6. Adding a Contact
        7. Entering a Task
        8. Taking Notes
      2. Chapter 2: Inside Outlook: Getting More Done With Less Effort
        1. Outlook and Other Programs
        2. There’s No Place Like Home: Outlook’s Main Screen
        3. Tying It All Together: The Ribbon
        4. Finding Things in a Flash With Instant Search
        5. Taking Peeks
        6. Getting Help in Outlook
      3. Chapter 3: On the Fast Track: Drag ’Til You Drop
        1. Dragging
        2. Dispatching Tasks in a Flash
        3. Making Time Stand Still With Calendar Wizardry
        4. Keeping Friends Close and Enemies Closer
        5. Creating Instant Email Messages
        6. Expanding Your Outlook Workspace
        7. Zen of the Right Button
    4. Part II: Taming the Email Beast
      1. Chapter 4: The Essential Secrets of Email
        1. Front Ends and Back Ends
        2. Creating Messages
        3. Reading and Replying to Email Messages
        4. That’s Not My Department: Forwarding Email
        5. Blind Copying for Privacy
        6. Deleting Messages
        7. Saving Interrupted Messages
        8. Saving a Message as a File
      2. Chapter 5: Email Tools You Can’t Do Without
        1. Nagging by Flagging
        2. Saving Copies of Your Messages
        3. Setting Your Reply and Forward Options
        4. Adding Comments to a Reply or a Forward
        5. Sending Attachments
        6. Emailing Screenshots
        7. Creating Signatures for Your Messages
      3. Chapter 6: Conquering Your Mountain of Messages
        1. Organizing Folders
        2. Organizing Your Email With Search Folders
        3. Using the Reading Pane
        4. Playing by the Rules
        5. Filtering Junk Email
        6. Archiving for Posterity
        7. Arranging Your Messages
        8. Simplifying Tasks Using Quick Steps
    5. Part III: Managing Contacts, Dates, Tasks, and More
      1. Chapter 7: Your Little Black Book: Creating Contacts Lists
        1. Putting in Your Contacts: Names, Numbers, and Other Stuff
        2. Viewing Your Contacts
        3. Flagging Your Friends
        4. Using Contact Information
        5. Gathering People Into Groups
      2. Chapter 8: Unleashing the Calendar’s Power
        1. Getting Around the Outlook Calendar
        2. Meetings Galore: Scheduling Appointments
        3. Getting a Good View of Your Calendar
        4. Printing Your Appointments
        5. Adding Holidays
        6. Handling Multiple Calendars
      3. Chapter 9: Task Mastery: Discovering All the Bells and Whistles
        1. Entering New Tasks in the Tasks Module
        2. Editing Your Tasks
        3. Managing Recurring Tasks
        4. Marking Tasks as Complete
        5. Viewing Your Tasks
        6. Frequenting the To-Do Bar
        7. Tasks in the Calendar
      4. Chapter 10: Seeing It Your Way: Customizing Outlook
        1. Customizing the Quick Access Toolbar
        2. Customizing the Ribbon
        3. Enjoying the Views
        4. Playing With Columns in Table/List View
        5. Sorting Items
        6. Grouping Items
        7. Saving Custom Views
        8. Using Categories
    6. Part IV: Beyond the Basics: Tips and Tricks You Won’t Want to Miss
      1. Chapter 11: Social Media Magic With Outlook RSS
        1. Brushing Up on Social Media Basics
        2. Subscribing to a Blog in Outlook
        3. Subscribing to Podcasts via Outlook
        4. Reading Feeds
      2. Chapter 12: Powering Your Home Office With Outlook
        1. Investigating an ISP
        2. Picking a Provider
        3. Setting Up Internet Email Accounts
        4. Dealing With Multiple Email Accounts
      3. Chapter 13: Merging Mail From Outlook to Microsoft Word
        1. Conjuring Mailing Label Magic
        2. Form Letter Formalities
        3. Merging From Selected Contacts
        4. You’ll Still Have to Lick It: Printing Envelopes
        5. Merging to Email
    7. Part V: Outlook at Work
      1. Chapter 14: Big-Time Collaboration With Outlook
        1. Collaborating With Outlook’s Help
        2. Collaborating With Outlook and Exchange
        3. Viewing Two Calendars Side by Side
        4. Managing Your Out of Office Message
        5. About Address Books
        6. Scheduling a Skype Meeting
      2. Chapter 15: Outlook for the iPad and Android Phones
        1. Understanding the Mobile Difference
        2. Accessing Mobile Email
        3. Using Your Mobile Calendar
      3. Chapter 16: Telecommuting With Outlook.com and the Outlook Web App
        1. Exploring Outlook.com
        2. Getting Caught Up on Web Email Basics
        3. Organizing Contacts
        4. Using Your Calendar
        5. Using Mobile Collaboration
        6. Exploring Your Options
        7. Understanding Outlook Web App
    8. Part VI: The Part of Tens
      1. Chapter 17: Ten Shortcuts Worth Taking
        1. Using the New Items Tool
        2. Sending a File to an Email Recipient
        3. Sending a File From a Microsoft Office Application
        4. Turning a Message Into a Meeting
        5. Finding Something
        6. Undoing Your Mistakes
        7. Using the Go to Date Command
        8. Adding Items to List Views
        9. Sending Repeat Messages
        10. Resending a Message
      2. Chapter 18: Ten Accessories for Outlook
        1. Smartphones
        2. A Tablet Computer
        3. For Dummies E-Learning
        4. Microsoft Office
        5. A Business-Card Scanner
        6. Online Backup
        7. Skype
        8. Microsoft SharePoint
        9. Microsoft Exchange
        10. OneDrive
      3. Chapter 19: Ten Things You Can’t Do With Outlook
        1. Create a Unified Inbox on the Desktop
        2. Insert a Phone Number Into Your Calendar
        3. Open a Message From the Reading Pane
        4. Perform Two-Sided Printing
        5. Search and Replace Area Codes
        6. Print a List of Meeting Attendees
        7. Enlarge the Type in the Calendar Location Box
        8. Create Contact Records for All Recipients of an Email
        9. Track Time Zones for Meetings
        10. Back Up Outlook Data
        11. Ten More Things Outlook Can’t Do for You
      4. Chapter 20: Ten Things You Can Do After You’re Comfy
        1. Taking Notes
        2. Customizing the Quick Access Toolbar
        3. Wising Up Your Messages With Smart Art
        4. Translating Your Email Messages
        5. Adding Charts for Impact
        6. Using Symbols in Email
        7. Opening Multiple Calendars
        8. Superimposing Calendars
        9. Selecting Dates as a Group
        10. Pinning a Contact Card
    9. About the Author
    10. Cheat Sheet
    11. Advertisement Page
    12. Connect with Dummies
    13. End User License Agreement