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Outlook® 2013 Absolute Beginner’s Guide

Book Description

Make the most of Outlook 2013–without becoming a technical expert! This book is the fastest way to learn Outlook and use it to efficiently manage all your contacts and communications! Even if you’ve never used Outlook before, you’ll learn how to do what you want, one incredibly clear and easy step at a time. Outlook has never, ever been this simple!

Who knew how simple Outlook 2013 could be?

This is the easiest, most practical beginner’s guide to using Microsoft’s incredibly powerful new Outlook 2013 program…simple, reliable instructions for doing everything you really want to do! Here’s a small sample of what you’ll learn:

•   Regain control and automatically get rid of junk email

•   Make email more efficient

•   Create appointments, events, meeting invitations, and reminders

•   Publish and share your calendar

•   Manage contacts, Facebook friends, and LinkedIn connections with People Hub

•   Use Tasks and To-Do Lists more effectively

•   Sync Outlook data across multiple devices, including smartphones and tablets

•   Make the most of Outlook together with Exchange and SharePoint

•   Use Peeks to instantly find what you need without changing views

•   Track your life with Color Categories, Folders, and Outlook 2013’s improved Search

•   Run mail or email merges from within Outlook

•   Efficiently manage and protect your Outlook data files

•   And much more…

Diane Poremsky has been recognized as a Microsoft Most Valuable Professional since 1999 for her knowledge and support of Microsoft Outlook. She founded Outlook Tips ( and operates The Outlook and Exchange Solutions Center ( Her weekly newsletter, Exchange Outlook Messaging, has 7,000+ subscribers, and her Outlook Daily Tips email reaches 5,000+ subscribers. Her books include Sams Teach Yourself Outlook 2003 in 24 Hours.

Sherry Kinkoph Gunter has authored more than 50 computer books on a wide variety of topics, including Word 2013 Absolute Beginner’s Guide and several other books on Microsoft Office.

Table of Contents

  1. About This eBook
  2. Title Page
  3. Copyright Page
  4. Contents at a Glance
  5. Table of Contents
  6. About the Authors
  7. Dedication
  8. Acknowledgments
  9. We Want to Hear from You!
  10. Reader Services
  11. Introduction
    1. What’s in This Book?
  12. 1. Introduction to Outlook
    1. Welcome to Your New Outlook
    2. Starting and Exiting Outlook
    3. Familiarizing Yourself with the Program Window
    4. Finding Help with Outlook Issues and Topics
  13. 2. Basic Outlook Operations
    1. Working with the Ribbon
    2. Working with the Quick Access Toolbar
    3. Using Context Menus and Toolbars
    4. Dealing with Dialog Boxes
    5. Working with the Navigation Bar
    6. Working with Panes
  14. 3. Setting Up Accounts and Personalizing Outlook
    1. Understanding Email Services and Internet Access
    2. Using Backstage View
    3. Adding Email Accounts to Outlook
    4. Personalizing Your User Account
  15. 4. Basic Email Tasks
    1. Composing and Sending Messages
    2. Reading and Replying to Messages
    3. Saving Messages
    4. Working with File Attachments
    5. Using Simple Message Tools
  16. 5. Managing Email
    1. Organizing Messages with Folders
    2. Routing Messages with Quick Steps
    3. Managing Incoming Messages with Rules
    4. Controlling Junk Email
    5. Archiving Messages
    6. Searching for Messages
  17. 6. Advanced Email Features
    1. Formatting Your Messages
    2. Setting Priority and Sensitivity Options
    3. Using Quick Parts
    4. Adding Signatures
    5. Controlling Replies, Forwarding, and Receipts
    6. Inserting Other Items into Messages
    7. The Wonderful World of RSS Feeds
  18. 7. Using the Calendar
    1. Displaying Your Calendar
    2. Navigating Your Calendar
    3. Recording Events and Appointments
    4. Setting Up Meetings
    5. Sharing Your Calendar
  19. 8. Contacts
    1. People Hub
    2. Editing Contact Cards in the People Hub
    3. Linking Contacts
    4. Creating Contacts
    5. Creating a Contact
    6. The People Peek
  20. 9. Using Tasks and To-Do’s
    1. Creating Tasks
    2. Creating To-Dos
    3. Sending tasks to and linking with OneNote
  21. 10. Social Connector
    1. Meet the Social Connector
    2. Configuring the Social Connector
    3. Social Connector Security
  22. 11. Notes and Journal
    1. Using Outlook’s “Sticky Notes”
    2. Creating Notes
    3. Assigning Categories to Notes
    4. Saving Notes
    5. Emailing Notes
    6. Organizing Your Notes
    7. Keyboard Shortcuts
    8. Outlook’s Hidden Journal
  23. 12. Sync and Share Outlook Data
    1. Sharing Calendar and Contacts
    2. Using Contacts in Other Programs
  24. 13. Using Exchange Server and SharePoint
    1. Sharing Folders with Other Users
    2. Using Delegates
    3. Using Public Folders and Shared Mailboxes
    4. Connecting SharePoint and Outlook
  25. 14. Using Color Categories
    1. Assigning Color Categories to Outlook Items
    2. Upgrading to Color Categories
  26. 15. Using Folders
    1. Creating New Folders
    2. Managing Data Using Folders
    3. Conversation View
    4. Adding More Data Files
  27. 16. Using Search
    1. Instant Search
    2. Finding Mail Sent to or from Specific People
    3. Advanced Find
    4. Search Troubleshooting
  28. 17. Working with Views
    1. Changing Views
    2. Creating Custom Views
  29. 18. Printing
    1. Printing Basics
    2. Printing Email
    3. Print Styles
    4. Configuring Printing Options
    5. Printing Calendars
    6. Printing Contacts
    7. Phone Directory
  30. 19. Data File Management
    1. Understanding Outlook Data File Types
    2. Moving Data Files
    3. Importing and Exporting Data Files
    4. Backing Up Your Data
    5. Archiving Email
    6. Mailbox Cleanup
    7. Storing Data Files in the Cloud
    8. Repairing the .pst Using Scanpst
  31. 20. Using Mail Merge
    1. Using Contacts for Mail Merge
    2. Mail Merge Using Categories
  32. Index