Outlook 2000 in a Nutshell

Fields, Folders, and the Palm

Before looking at how to transfer data between Outlook and the Palm, we need to address the issue of what gets transferred, and where it goes. It’s always good to know things like this before you start zapping records between two platforms.

As you know from Chapter 3, Outlook stores data in information stores, which contain folders, which contain individual records. The Palm uses a similar structure. Think of the handheld as the store, and the Palm’s programs as equivalent to Outlook’s folders. While not as graphically depicted, records stored in the Palm are no different than items in Outlook. Table 16-1 compares program components.

The Palm software can only synchronize the data from your default information store—there is no provision for selecting an alternate source for Outlook data.

Table 16-1. Outlook and Palm Components Compared

Outlook Folder	Palm Equivalent
Mail	Mail
Calendar	Date Book
Contacts	Address
Tasks	To-Dos
Notes	Memos
Journal	N/A

Note

The Palm’s base configuration does not support Outlook’s Journal component. You can, however, add this capability with a third-party product called PocketJournal. See Chapura’s Solutions for more details.

The major difference between Outlook and the Palm are the fields supported, which, considering the size and capacity of the Palm, is to be expected.

Table 16-2 lists the fields available in each of the Palm’s five components also supported under Outlook. Outlook’s equivalent names and fields ...