Outlook 2000 in a Nutshell

Journal

For those of us not blessed with a perfect memory, Outlook’s Journal component is a lifesaver. With it you can record email messages sent and received, meeting requests, responses, and cancellations, and task requests. In addition, Journal can also track the time spent working in a specific Office document (FrontPage excluded). Journal entries can be manually created, or generated automatically when a specific application is opened or Outlook item created.

Uses and Functions of Journal

• Track Activity duration

• Create a link between a Contact and a Journal Entry

• Forward a Journal entry to a co-worker

• Keep track of all email sent to an individual

• Log time spent with each client for billing purposes

Command-Line Syntax

To open Outlook with the Journal folder displayed:

outlook.exe /select Outlook:Journal

To open a new Journal entry without starting Outlook:

outlook.exe /c ipm.activity

Keyboard Shortcuts

Create a new Note: Ctrl+Shift+J

Move selected item: Ctrl+Shift+V

Open a drop-down list: Alt+Down Arrow

Organize Journal: Alt+Z

Expand a Journal group: Right Arrow

Journal Task List

Disable/enable automatic tracking: Journal Options

Create a new Journal entry: Section

Edit the Journal Time field: Figure 11-5

Track activity duration: Figure 11-5

Create a link between a Contact and a Journal entry: See Note in Section 1.6.4

Link a document to a Journal entry: Section

Forward a Journal entry to someone: Section

Restore Default View: Journal

Group related correspondence with Category View: Section

Open context menu for a single Journal item: Journal’s Context Menus