Outlook 2000 in a Nutshell

Contacts

Contacts is a repository for important names, email addresses, locations, telephone numbers, and other information you need to interact. Think of it as an intelligent address book that does the behind-the-scenes work when you want to send out mail, verifying the correct email address and other pertinent information.

Like all Outlook components, Contacts provides many different views that allow you to choose how to find, display, and update information. You can easily drop a vCard (packaged contact information) from another Outlook user’s information into Contacts to create a Contact or automatically update an existing one.

Uses and Functions of Contacts

• Generate a distribution list to send out a mass mailing.

• Store birthday dates for friends, family, and business contacts

• Display items from other components using the Activities tab

• Verify email addresses when sending Mail

• Use Categories to create custom sorts

Command-Line Syntax

To open Outlook with the Contacts folder displayed:

outlook.exe /select Outlook:Contacts

To open a new contact entry without starting Outlook:

outlook.exe /c ipm.contact

Keyboard Shortcuts

Create a new Contact: Ctrl+Shift+C

Go to last card in the folder: End

Select or unselect active card: Ctrl+Spacebar

Display last list item without selection: Ctrl+End

Open selected Contact: Enter

Contacts Task List

Set locations for saving new Contact entries (CW mode): Section 2.3.4

Find a Contact by phone number: Chapter 3

Create a new Contact: Section

Change default Contact options: Section

Display any Outlook item related to a contact: Section

Create a Distribution List for a group of contacts: Section

Assign a Task to a Contact: Section

Dial a Contact directly from Outlook: Section

Forward a Contact as a vCard: Section

Find a Contact without knowing the full name: Finding a Contact

Customize Contact views: Section (Also in Chapter 3)

Globally search and replace Contact text strings: Section 12.4

Field mapping for exporting Contacts: Section 12.1