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Oracle Procure-to-Pay Guide

Book Description

Master Oracle E-Business Suite's Oracle Procure-to-Pay

Drive better decision making and maximize asset usage with Oracle E-Business Suite's comprehensive end-to-end procurement solution. This Oracle Press guide details, step-by-step, how to streamline and optimize your enterprise acquisition cycle using Oracle Procure-to-Pay. Set up and configure each module, generate contracts and purchase orders (POs), perform automatic invoicing, process payments, and enforce fiscal policies. You will also learn how to use powerful new purchasing and payables features.

• Manage POs and strengthen policy compliance using Oracle Purchasing

• Track documents from the buyers work center and demand workbench

• Centralize requisition creation and approvals

• Create and use sourcing rules for supplier purchases

• Use Oracle Payables to process invoices and handle settlements

• Consolidate and disburse funds using Oracle Payments

• Understand key setups for Oracle Purchasing, Oracle Payables, and Oracle Payments

Table of Contents

  1. Cover Page
  2. Oracle Procure-to-Pay Guide
  3. Copyright Page
  4. Contents
  5. Acknowledgments
  6. Introduction
  7. 1 Procure-to-Pay Overview
    1. The Procure-to-Pay Family
      1. Purchasing
      2. iProcurement
      3. iSupplier Portal
      4. Services Procurement
      5. Sourcing
      6. Procurement Contracts
      7. Approval Management
      8. E-Business Tax
      9. iExpenses
      10. Payables
      11. Payments
      12. Subledger Accounting
    2. A Word about Conversions
      1. Converting Suppliers
      2. Open Invoices
      3. Purchasing Conversions
  8. 2 Purchasing Setups
    1. Setups Completed with Other Modules
    2. Locations for Delivery (Conditionally Required)
    3. Organization Classification (Required)
      1. Inventory Parameters
      2. Costing Information
      3. Revision, Lot, Serial, and LPN
      4. Other Accounts
    4. Defining Item Number Format in EBS (Optional)
      1. Units of Measure (Conditionally Required)
      2. Setting Up Classes
      3. Adding Additional Units of Measure to a Class
      4. Unit of Measure Conversions
    5. Creating Categories for Purchasing (Required)
    6. Using Employees in Purchasing (Required)
    7. Setting Up Approvers for Requisitions and Purchase Orders (Required)
    8. Creating Buyers (Required)
    9. Purchasing Options (Required)
      1. Document Controls
      2. Document Defaults
      3. Document Numbering
      4. Receiving Options
      5. Accounting Options Available with Receiving Transactions
      6. Cost Factors for Receipts
    10. Financial Options (Required)
    11. Line Types (Conditionally Required)
    12. Requisition Templates (Optional)
    13. Document Types (Conditionally Required)
    14. Account Generator (Conditionally Required)
  9. 3 Processing Purchasing Documents
    1. Purchasing Documents
      1. Requests for Quote
      2. Requisitions
      3. Purchase Orders and Agreements
      4. Releases
    2. Purchasing Documents, Step-by-Step
      1. Requisitions
      2. Using the Supplier Item Catalog to Create Requisition Lines
      3. Requisition Distributions
      4. Outside Processing
      5. Defaulting Requisition Information
      6. Approving Purchasing Documents
      7. Approving a Requisition
      8. Controlling Requisitions
    3. Creating Purchase Orders from Requisitions
      1. AutoCreate
      2. Purchasing Documents
      3. Setting Purchase Order Preferences
      4. Approving Purchasing Orders
      5. Controlling Purchasing Documents
      6. Tracking Changes to Purchasing Documents
      7. Releases
    4. Buyers Work Center
      1. Demand Workbench
    5. Receiving
      1. Receipts
      2. Returns
      3. Correcting Receiving and Return Transactions
    6. Purchasing Month End and Accruals
      1. Understanding EBS’s Accrual Process
      2. Loading Balances into the Accrual Tables
      3. Additional Reconciliation Reports
      4. Writing Off Accrual Transactions
      5. Period End Accruals
    7. Controlling Periods
  10. 4 Suppliers
    1. Technical Update
    2. Creating Suppliers
      1. Quick Update
      2. Company Profile/Organization
      3. Tax Details
      4. Address Book
      5. Contact Directory
      6. Business Classification
      7. Products and Services
      8. Banking Details
      9. Surveys
      10. Terms and Control/Accounting
      11. Tax and Reporting
      12. Purchasing
      13. Receiving
      14. Payment Details
      15. Invoice Management
    3. Ongoing Supplier Maintenance
      1. Identifying Duplicate Suppliers
      2. Merging Suppliers
  11. 5 Payables Setups
    1. Required Setups
      1. Operating Unit
      2. Financial Options
      3. Payables System Setups
      4. Invoice Tolerances
      5. Payables Options
      6. Payment Terms
      7. Special Calendars
      8. Aging Periods
      9. Bank Setups
      10. Open First Payables Period
      11. Profiles
    2. Optional Setups
      1. Hold and Release Reasons
      2. Expense Report Templates
      3. Distribution Sets
      4. Folders
  12. 6 Payables Processing
    1. Invoices
      1. Manual Invoices
      2. Defaulting Information During Invoice Entry
      3. Invoice Batch Window
      4. Invoice Workbench
      5. Invoice Information Tabs
      6. Entering Quick Invoices
      7. Expense Report Processing in Payables
      8. Netting Outstanding Receivables and Payables
      9. Recurring Invoices
      10. Importing Invoices
    2. 1099 Processing
    3. Payables Processing Flow from Beginning to End
      1. Invoice Validation
      2. Invoice Approval
      3. Creating Accounting Entries
    4. Inquiring on Payables Invoices
    5. Closing and Reconciling Payables
      1. Validate All Transactions
      2. Reviewing the Invoice on Hold Report
      3. Creating Accounting Entries
      4. Transferring Data to the General Ledger
      5. Ensuring All Transactions Are Accounted and Transferred Prior to Closing the Period
      6. Controlling Payables Periods
      7. Balancing Payables to the General Ledger
  13. 7 Payments Setups
    1. Setting Up Payments
      1. Shared Setups
      2. Disbursement-Specific Setups
    2. System Profiles for Payments
    3. Creating Templates for Streamlined Payment Processing
  14. 8 Payment Processing
    1. Introducing the Managers
    2. Payment Batches vs Single Payments
      1. Generating Single Payments
    3. Voiding, Stopping, and Reissuing Payments
    4. Refunds
    5. Using the Payment Manager
      1. Creating Requests for Payment
      2. Scheduling Settlement Batches
    6. Bills Payable Settlements
      1. Bills Payable Setups
      2. Managing Payment Processing
    7. Determining Cash Requirements
    8. Bank Reconciliations
      1. Updating Transactions
      2. Bank Reconciliation Reports
    9. Calculating Balances Owed to Suppliers
  15. Glossary
  16. Index