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One Year to an Organized Work Life: From Your Desk to Your Deadlines, the Week-by-Week Guide to Eliminating Office Stress for Good

Book Description

For many of us, the workplace is our second home...and it’s just as messy. But who would you be if you felt totally in control of your schedule, your workload, and your career? One Year to an Organized Work Life is a unique week-by-week, month-by-month system to streamline your workspace, take the anxiety out of your job, and have more time for what you love.

Using her unique “Zen organizing” approach, professional organizer Regina Leeds shows readers the simple steps to get more done in less time—from clearing your desk and organizing your files to dealing with email and making meetings efficient. Regina helps you tackle the sources of stress, disorganization, and time management difficulties so that over time, life becomes easier, not overwhelming.

Whether you’re looking to advance your career, balance your work and family, or just deal with the daily deluge of paperwork, One Year to an Organized Work Life will help you spend less time at the office and go home happy.

Table of Contents

  1. Praise
  2. ALSO BY REGINA LEEDS
  3. Title Page
  4. Dedication
  5. Introduction
  6. 1. JANUARY
    1. WORK HABIT OF THE MONTH: LEAVE YOUR DESK
    2. HOME HABIT OF THE MONTH: MAKE YOUR BED
    3. WEEK ONE
      1. THE POWER OF INTENTION
      2. THE “YOU” INVENTORY
    4. WEEK TWO
      1. GETTING AHEAD
      2. LOOKING AHEAD: ACHIEVEMENT IN LIFE
      3. FOCUS ON THE FUTURE, NOT THE PAST
      4. ONE GOAL AT A TIME
    5. WEEK THREE
      1. YOUR NEW BEST FRIEND: A CALENDAR
      2. MAKE A DATE, WRITE IT DOWN . . . EVERY SINGLE TIME
    6. WEEK FOUR
      1. FROM MAYHEM TO MAJESTY
      2. CREATE A MORNING ROUTINE
      3. ENJOY YOUR BONUS TIME
  7. 2. FEBRUARY
    1. FIGURE OUT HOW THIS CLUTTER HAPPENED
    2. BREAK IT DOWN
    3. WORK HABIT OF THE MONTH: DRINK WATER
    4. HOME HABIT OF THE MONTH: USE THESE QUICK BATHROOM FIXES
    5. WEEK ONE
      1. FRESH EYES EXPERIMENT
      2. FIFTEEN-MINUTE SPEED ELIMINATION
    6. WEEK TWO
      1. THIRTY-MINUTE SPEED ELIMINATION
      2. CATEGORIZE YOUR REMAINING SUPPLIES
      3. ORGANIZE WITH THE RIGHT TOOLS
    7. WEEK THREE
      1. ASSESS YOUR WORK SPACE
      2. SONIA’S CRAMPED CUBICLE
      3. DESKTOP SPEED ELIMINATION
      4. DECIDE WHAT YOU REALLY NEED
    8. WEEK FOUR
      1. WORK WITH THE SPACE YOU HAVE
      2. THE BIGGEST SPACE HOG: PAPER MACHINES
      3. KEEP YOUR DESK ORGANIZED
  8. 3. MARCH
    1. THE ART OF MAKING DECISIONS
    2. WORK AND HOME HABIT OF THE MONTH: SAY NO
    3. WEEK ONE
      1. DECLUTTER MAGAZINES AND PERIODICALS
      2. ARCHIVE OLD FILES
    4. WEEK TWO
      1. WHY FILE? Q&A
      2. DEAL WITH SHARED OFFICE FILES
      3. FILE SUPPLIES THAT MAKE A DIFFERENCE
      4. SET YOURSELF UP TO WIN!
    5. WEEK THREE
      1. CREATE A WORKING FILE SYSTEM
      2. CREATING CATEGORIES
      3. CREATE A PROJECT SECTION IN YOUR FILE DRAWER
      4. ORGANIZE A FILE DRAWER
      5. YOU HAVE A SYSTEM!
    6. WEEK FOUR
      1. A MASTER FILE LIST EXAMPLE
      2. MAINTAIN YOUR FILE SYSTEM
      3. ACCESS FREQUENTLY REFERENCED PAPERS EASILY
  9. 4. APRIL
    1. WORK HABIT OF THE MONTH: PRACTICE COMPLETION
    2. HOME HABIT OF THE MONTH: KITCHEN CLARITY IN TWO EASY STEPS
    3. WEEK ONE
      1. THE MANY PERSONALITIES OF PROCRASTINATION
      2. RECOGNIZE HOW YOU BENEFIT FROM PROCRASTINATION
    4. WEEK TWO
      1. RELEASE THE EVIL TWINS: FEAR OF SUCCESS AND FEAR OF FAILURE
      2. DON’T PUT THIS OFF!
      3. WHAT SIDE OF THE COIN FACES YOU?
    5. WEEK THREE
      1. FIGURE OUT WHERE YOUR DAY GOES
      2. COMMON TIME WASTERS
    6. WEEK FOUR
      1. RETRAIN YOUR BRAIN
      2. STOP PROCRASTINATION
      3. ASK YOURSELF IF YOU ARE AVOIDING SOMETHING
  10. 5. MAY
    1. WORK HABIT OF THE MONTH: TAKE THREE!
    2. HOME HABIT OF THE MONTH: PUT THINGS IN THEIR PLACE
    3. WEEK ONE
      1. SEARCH FOR CLUES
      2. TO SYNC OR NOT TO SYNC, THAT IS THE QUESTION
    4. WEEK TWO
      1. FROM SCARY MOVIE TO G-RATED
      2. KNOW HOW LONG THINGS REALLY TAKE
    5. WEEK THREE
      1. FROM TO-DO TO DONE
      2. PLAN YOUR SCHEDULE
      3. DECIDE WHAT TO DO FIRST
    6. WEEK FOUR
      1. CLEVER WAYS YOU MAKE YOUR WORK LIFE MORE DIFFICULT
      2. GET YOUR WORK LIFE BACK ON TRACK
      3. REVIEW OTHERS’ ACTIONS AND YOUR OWN
  11. 6. JUNE
    1. WORK HABIT OF THE MONTH: CHANGE YOUR ROUTINE
    2. HOME HABIT OF THE MONTH: SAY THANKS
    3. WEEK ONE
      1. ELIMINATE EXCESS FROM MEETINGS
      2. CATEGORIZE YOUR MEETING AGENDA
      3. ORGANIZE THE ELEMENTS OF A MEETING
      4. WHEN IT’S YOUR TURN TO SPEAK
    4. WEEK TWO
      1. REMIND YOU OF ANYONE?
      2. DISCOVER YOUR SITUATION
    5. WEEK THREE
      1. TECHNIQUES FOR DEALING WITH DIFFICULT PEOPLE
      2. THE HOLY MAN AND THE SNAKE
    6. WEEK FOUR
      1. THE NAYSAYER
      2. THE KNOW-IT-ALL
      3. THE CONTROL FREAK
      4. THE UNDERMINER
      5. WHEN THE DIFFICULT PERSON IS YOU
  12. 7. JULY
    1. WORK HABIT OF THE MONTH: TOSS THREE THINGS
    2. HOME HABIT OF THE MONTH: MOVE YOUR BODY
    3. WEEK ONE
      1. SELF-CARE BEGINS AT HOME
      2. RESTORE YOURSELF AT WORK
    4. WEEK TWO
      1. EXIT STRATEGY
      2. CLEAR THE DECKS
    5. WEEK THREE
      1. GETAWAY TIME!
      2. BE REALISTIC AND ELIMINATE
      3. CATEGORIZE YOUR TRAVEL TO-DO LIST AND ORGANIZE
    6. WEEK FOUR
      1. BEFORE YOU LEAVE THE HOUSE
  13. 8. AUGUST
    1. WORK HABIT OF THE MONTH: SYNC UP
    2. HOME HABIT OF THE MONTH: TIME YOURSELF
    3. WEEK ONE
      1. EXAMINE YOUR WORK STYLE
    4. WEEK TWO
      1. DEAL WITH INCOMING E-MAIL
      2. FILE YOUR E-MAIL
    5. WEEK THREE
      1. THE OLD-FASHIONED TELEPHONE
      2. VOICE MAIL
      3. TEXT MESSAGES AND INSTANT MESSAGES
      4. PERSON-TO-PERSON
      5. STAY UP-TO-SPEED WITH TECHNOLOGY
    6. WEEK FOUR
      1. STREAMLINE YOUR DATA
      2. BACK UP EVERYTHING
  14. 9. SEPTEMBER
    1. WORK HABIT OF THE MONTH: FINISH OLD BUSINESS
    2. HOME HABIT OF THE MONTH: MAINTAIN YOUR HOME
    3. WEEK ONE
      1. USE YOUR COMMUTE TIME
      2. SAFELY ON THE ROAD AGAIN … AND AGAIN
    4. WEEK TWO
      1. TRY FLEXTIME OR JOB SHARING
      2. EXAMINE YOUR KIDS’ SCHEDULE
    5. WEEK THREE
      1. DECIDE HOW TO USE YOUR SPACE
      2. THINK ABOUT THE PHYSICAL SETUP
    6. WEEK FOUR
      1. WATCH A FUNCTIONING OFFICE MATERIALIZE
      2. MAKE YOURSELF MOBILE
  15. 10. OCTOBER
    1. WORK HABIT OF THE MONTH: UPDATE YOUR CONTACTS
    2. HOME HABIT OF THE MONTH: BE GRATEFUL
    3. WEEK ONE
      1. DECIDE WHETHER TO TRAVEL WITH FILES
      2. YOUR BRIEFCASE: HELPER OR HERNIA INDUCER?
      3. YOUR LAPTOP
      4. DON’T FORGET THE LITTLE GUYS
    4. WEEK TWO
      1. PREPARE YOUR OFFICE FOR YOUR TRIP
      2. PREPARE YOUR HOME FOR YOUR DEPARTURE
      3. UNPACK
    5. WEEK THREE
      1. TRANSFORM YOUR BUSINESS WARDROBE THE EASY WAY
      2. THE TO-PACK CHECKLIST
    6. WEEK FOUR
      1. CORRAL THOSE RECEIPTS!
  16. 11. NOVEMBER
    1. HOME AND WORK HABITS OF THE MONTH: REVIEW YOUR ROUTINES
    2. WEEK ONE
      1. MEET COLLEAGUES FOR LUNCH, DINNER, OR DRINKS
      2. VOLUNTEER FOR COMPANY-SPONSORED COMMUNITY SERVICE PROJECTS
      3. JOIN ORGANIZATIONS FOR YOUR INDUSTRY
      4. KEEP YOUR BUSINESS CARDS WITH YOU
      5. LEARN NEW SKILLS
    3. WEEK TWO
      1. BE OPEN TO OPPORTUNITY
      2. HONE NEW SKILLS
    4. WEEK THREE
      1. UPDATE YOUR RESUME YEARLY
      2. EVALUATE YOUR 401K, ROTH IRA, AND/OR OTHER ACCOUNTS
      3. REVIEW MEDICAL RECORDS AND INSURANCE INFORMATION
    5. WEEK FOUR
      1. RATE YOUR OWN PERFORMANCE
      2. ASK FOR A RAISE
  17. 12. DECEMBER
    1. WORK HABIT OF THE MONTH: SAY “NO”
    2. HOME HABIT OF THE MONTH: CHOOSE HEALTHY SNACKS
    3. WEEK ONE
      1. ROAD MAP TO THE HOLIDAYS!
      2. GROUP GIFTS
      3. INDIVIDUAL GIFTS
    4. WEEK TWO
      1. HOLIDAY BUSINESS PARTIES
      2. TO PARTY OR NOT TO PARTY
      3. PLAN THE OFFICE PARTY
    5. WEEK THREE
      1. HANDLE INCREASED DEMANDS
      2. HOLIDAY ILLNESS AND TRAVEL
    6. WEEK FOUR
      1. ASSESS THE SITUATION TO DATE
      2. THAT OLD ZEN PROVERB
  18. Acknowledgements
  19. RESOURCES
  20. INDEX
  21. Copyright Page