Office X for Macintosh: The Missing Manual

390 office x for macintosh: the missing manual

Note: The holiday data that Entourage imports may contain significant days that aren’t technically holi-

days. For example, if you import United States holidays, “Tax Day” (April 15) winds up on your calendar—

an example of a special day that you may observe, but probably don’t celebrate.

Saving Calendars as Web Pages

One of the calendar module’s best features is its capability to save your calendar as a

Web page. You can make your calendar available to a select few (perhaps via Mac OS

X’s built-in Web Sharing), or you can post the result on the Internet for all to see.

For example, you might use this feature to post the meeting schedule for a group or

club that you manage, or to make clear the agenda for a series of upcoming financial

meetings that all of your co-workers will need to consult.

Note: There’s no way to include only certain categories on a Web-published calendar, so that only your

corporate appointments are publicized but not your private ones. You can, of course, maintain a separate

calendar under a different Entourage identity (see page 420) for this purpose.

Begin by choosing File→Save As Web Page. The Save as Web Page window appears

(Figure 9-14). Here, you customize how your saved calendar is going to look and

work. For example, you can specify:

• Start and End dates. This option prevents you from saving an entire century’s

calendar in HTML form.

Your Very Own Holidays

The Holidays file isn’t massively difficult to decipher. If you

visit your Applications→Microsoft Office X→Office folder,

you’ll see a SimpleText file called Holidays. If you open it

in a text editor or Word X, you’ll discover that it’s just a

simple list of holidays in this format:

Father’s Day,2000/6/18

Father’s Day,2001/6/17

Father’s Day,2002/6/16

Father’s Day,2003/6/15

Each country, region, or religion is preceded by a brack-

eted title and a number indicating the number of entries

for the category. In other words, it’s easy enough to create

Holiday files of your own.

First, make a copy of the Holidays file in the Finder, and

rename it something like “My Holidays.” Then open your

file in Word X; delete the existing text; and type the name

of each holiday, followed by a comma, no space, then the

date (in year/month/day format); press Return and type

the next holiday the same way.

When you’re finished, type a category name and the total

count at the top of the file (use the default Holidays file as

an example), and then save it as a text only file. Finally,

choose File→Import, select Import Holidays, and open your

customized Holiday category just as you would any other.

You can use this trick to set up a file containing any num-

ber of occasions—corporate events for the year, a softball

league game schedule, church social meetings, the birth-

days of your favorite rock stars, etc.—so that your colleagues

can import them into their own calendars.

POWER USERS’ CLINIC

What to Do with

an Appointment